Sharing experience: Notes from an advanced electronic research library

1. Sharing experience: Notes from an advanced electronic research library Ingbritt Butina Deputy University Librarian Faculty Librarian for the Faculty Library of Science & Medicine Royal Library of Denmark ASA Conference, London, 21-22 February 2011

2. Contents • Introduction to the journey • Participants in the journey • Royal Library/KUBIS economy • E-books • Strategy • Future • Challenges/problems • Questions ASA Conference, London, 21-22 February 2011

3. Introduction to the journey • This is a story of a journey to and through the E-only Landscape starting in 1996 • Participants are the Royal Library of Denmark, and Denmark’s Electronic Research Library. The story is the Royal Library’s story • At the beginning no maps were available but strategic directions were updated continuously based on international input and own experiences ASA Conference, London, 21-22 February 2011

4. Participants in the journey • Denmark’s Electronic Research Library (DEFF ) • Funded from the National Budget with 2,7 million Euro a year (earlier 5,5 million Euro a year) by • Ministry of Culture, • Ministry of Education, and • Ministry of Science, Technology and Innovation • Funding covers today: • License Secretariat (6 people, 0,55 million Euro yearly), acquire and administer licensed e-resources on behalf of the Danish Research Libraries, no subsidies for content • Funding covered in project period 1998-2002: • 6,7 million Euro total in subsidies for content • 16 libraries including The Royal Library of Denmark ASA Conference, London, 21-22 February 2011

5. Royal Library/KUBIS economy. 1 • Acquisition budget 2010 • Total 45 million DKK (including 12 million DKK from the University of Copenhagen) • DEFF licenses 38 million DKK of 45 million DKK • Exchange Rates • 100 DKK equals approx EUR 13,4 – $ 18,2 – £ 11,3 • Currency • Larger part in Euro: 30 million DKK • Minor part in £ and $: 7 million DKK – resulted in price increase of 5,7% of which 2,5% comes form changes in exchange rates • Budget increase of 2% only meant additional funding of 2 million DKK needed for status quo in subscriptions ASA Conference, London, 21-22 February 2011

6. Royal Library/KUBIS economy. 2 • Development against E-only with full speed. • Printed subscriptions: • 2006: 12.5 million DKK • 2010: 1.5 million DKK • 2011: 1 million DKK • The development secured the existing subscriptions together with back file journal acquisition • All journals in print with valid online version discarded • Mostly DEFF licenses with perpetual access, but also packages from big publishers without a DEFF license • In 2010 pdf-files of printed journals replaced lending • The travel against digital journals is nearly completed ASA Conference, London, 21-22 February 2011

7. Status for digital lending All 16 libraries • Printed lending (books and journals) decreased with 36% during the last 10 years • Printed lending compared with external downloads (journal publishers and database vendors) make up 21% in 2009 • Printed lending compared to all downloads (journal publishers, database vendors and own digital collections et cetera) make up 16% in 2009 ASA Conference, London, 21-22 February 2011

8. From print to electronic:Development in the years 2000 - 2009 ASA Conference, London, 21-22 February 2011

9. Digitisation happened ASA Conference, London, 21-22 February 2011

10. E-books • Budget increase in the last 4 years for e-books: • In 2010 20% of monograph budget for e-books i.e. 1.12 million DKK out of a total 6.12 million DKK • Acquisition of the big packages from Springer , Elsevier and Palgrave beside Ecco and Ebrary • Primarily package acquisition with Marc-records from OCLC since back office resources have been reduced • Challenges with price models for textbooks, which would have been obvious to acquire ASA Conference, London, 21-22 February 2011

11. Strategy • Strategic goal: Improvement of the users’ road from ”find to get ” • Integrated search access to approximately 140 million articles via the Danish ”DADS” • Printed materials shall be searched separately • The ExLibris road has, after a couple of years’ search, been chosen: • Verde – URM – SFX  for administration of e-resources • Cooperation with DEFF and other university libraries in order to minimise the staff resources • Goal is common administration since most resources in the university libraries are the same • Usage statistics • Primo Central as ”discovery system” – Integrated search. • Despite it is possible in Primo central to search integrated in e- and print-materials we have chosen to do it separately for the time being ASA Conference, London, 21-22 February 2011

12. Future • Books and journals shall be searched together with reasonable ranking • Metadata on both articles and book chapters • Virtual national data wells/repositories for national content – otherwise global solutions • Common administration of e-resources • Common catalogue data – MARC 21 – secures exchange and is prerequisite for URM (Alma) • Users’ contact with libraries becomes nearly only digital – challenge! • Good systems for ”find and get” – and orientation via web (Lib-guide – subject pages) for special databases, with online tutorials ASA Conference, London, 21-22 February 2011

13. Challenge Problems • No common national solution as for instance in Finland – but the solution is still national and international cooperation • Price models for e-books (textbooks) is not in order • DRM is not yet homogeneous and fair – an obstacle for penetration • Exchange rate increase on the same time as financial crisis and decrease in budgets. We have harvested the winnings from cancellations of printed journals and rationalisation • What is the impact on the ”big deals”? ASA Conference, London, 21-22 February 2011

14. Where to find The Royal Library of Denmark www.kb.dk Thank you ! ASA Conference, London, 21-22 February 2011