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TIME FOR CHANGE

TIME FOR CHANGE. AN ONLINE LIBRARY SCHEDULING SYSTEM. Introduction …. http://www.4shared.com/dir/ozWA0slS/BethMovie.html. Background …. University of Utah, B.A. in Sociology Library Associate I FCPL employee for 4 years. Technology project….

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TIME FOR CHANGE

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  1. TIME FOR CHANGE AN ONLINE LIBRARY SCHEDULING SYSTEM

  2. Introduction… • http://www.4shared.com/dir/ozWA0slS/BethMovie.html

  3. Background… • University of Utah, B.A. in Sociology • Library Associate I • FCPL employee for 4 years

  4. Technology project… • Created an online reference & circulation desk scheduling system

  5. Prior system used… • Online schedule done by manager • Each employee would “clock in” • Challenges with hiring freeze and budget cutbacks (hours) • Manager asked for volunteer to improve system • Beth had recently completed online Excel class.

  6. Motivation… • Manager-difficulty with payroll • Assistant Manager @ Urbana given job of Manager at Emmitsburg Public Library so needed flexibility of scheduling staff • Previous tool cumbersome

  7. Schedule Structure… • 4 week rotation (week is Saturday through Friday) • Bi-weekly payroll schedule

  8. Reference Schedule… • Each employee enters hours • Beth manually puts in the library programs and does the Sat/Sun schedule • Asst Manager does Mon-Fri schedule • 2nd Mon each month schedule is locked

  9. LIC Schedule… • Librarian In Charge: keys/alarm code/need for police • Beth does LIC schedule 4 days out

  10. Circulation Schedule… • Circulation Supervisor does circulation desk schedule for the month • When someone is “off-desk” she is still available to be “on-desk”.

  11. Reference Weekly Schedule

  12. Reference Desk Schedule

  13. Librarian in Charge

  14. Circulation Weekly Schedule

  15. Circulation Desk Schedule

  16. Problems encountered… • Need for individual training • The idea of change

  17. Results… • Positive feedback from employees: ease and color coding • Suggestion for larger font implemented • Manager’s appreciation of new system during payroll and while scheduling off campus • Printouts posted in binders at desks and in two offices

  18. Questions?

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