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Indiana Department of Homeland Security ’07 WebGIS Grants

Indiana Department of Homeland Security ’07 WebGIS Grants. Updated 12/3/08. Roger Koelpin GIS/CI Planner Indiana Department of Homeland Security (317) 232-0181 rkoelpin@dhs.in.gov. ’07 WebGIS Grants. Topics Mission Interagency CooperationCoordination Subgrants

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Indiana Department of Homeland Security ’07 WebGIS Grants

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  1. Indiana Department of Homeland Security’07 WebGIS Grants Updated 12/3/08 Roger Koelpin GIS/CI Planner Indiana Department of Homeland Security (317) 232-0181 rkoelpin@dhs.in.gov

  2. ’07 WebGIS Grants • Topics • Mission • Interagency Cooperation\Coordination • Subgrants • Look Into iGMS (we changed some things for you) • What’s next

  3. ’07 WebGIS Grants • Mission • Support the “cycle” of communication needed during an event • Leave behind web and GIS infrastructure to be used by county/local for “other” lines of business

  4. ’07 WebGIS Grants • Cooperation/Coordination between agencies • July ’08 letter to County Commissioners (Jim Sparks, State Geographic Information Officer) requesting data • Help build IndianaMap; begin leveraging other data requests to put efforts on the map • Counties fulfill request if they participate in ’07 IDHS WebGIS Grant opportunity

  5. GIS Overview • Subgrants • Asking for • Parcel boundaries with county & state IDs • Jurisdiction boundaries, tax districts, departments, schools etc; as available • Address points (address matching) • Road centerlines with names (intersections)

  6. GIS Overview • Subgrants • $14,894 per county in ’07 • Initial notification went to districts to meet US DHS 60 day obligation deadline – but are now to individual counties • Can spend balance on GIS related equipment - GPS, hardware, software, etc. • Can spend on GIS services • Data development/maintenance • Counties can host for each other, • Contract with vendors to host (Schneider and WTH worked in ’06) • Bottom line, IDHS needs the data for core mission

  7. GIS Overview • Subgrants • Management • EMA Director runs this grant like any other IDHS grant through IGMS • Reimbursement based (must pay in arrears) • Can do incremental reimbursements • Most counties reimbursed with invoice from vendor • Electronic transfer of funds (~2 week turnaround)

  8. GIS Overview • Subgrants • Successful hosting as a deliverable • Can only pay after the period of service is completed • You will want to break the fees for hosting into acceptable intervals of time • IDHS recommends 6 month intervals for billing cycles during ongoing services • Reimbursement happens at the end of each interval

  9. GIS Overview • Subgrants • Management • Acceptance test is • Successful consumption of data from site • Complete, accurate geometry and attribution • Successful updates

  10. GIS Overview Subgrants (Clarification added 12/03/08) • Process Steps • Budgets to be entered by counties into iGMS • Depending on whether county will ask IDHS to reimburse hosting costs, or not, EMA must pick one of two pre-populated budget items for hosting. • If electing reimbursement for hosting of services, must edit the “charges for hosting” budget item • IDHS crafts subgrants based on the budgets entered, then sends to counties for signature kicking off the signature process • IDHS will notify county EMA when signatures are completed • Billable work and purchases can begin after the subgrant is fully signed.

  11. Look Into iGMS • Go Into iGMS and open the 2007 LETPP WebGIS project This is where your 2007 WebGIS Project is located.

  12. Look Into iGMS • Must personalize three fields for the general project information. • Applicant Info • Primary Point of Contact • Management Team • This is standard stuff for your EMAs.

  13. This is what you have been seeing since earlier this fall. This is the new stuff that has just been added. Look Into iGMS • Each 2007 LETPP WebGIS county project already has one fund.

  14. No Charge Item for Hosting Charges for Hosting Item Look Into iGMS • Each 2007 LETPP WebGIS county project now has two budget items.

  15. No Charge Item Then you will need to delete the “Charge for Hosting” budget item. Look Into iGMS • If you will NOT be seeking reimbursement for hosting fees you MUST include the “No Charge” item in your budget.

  16. Then you will need to delete the “No Charge” budget item Charge for Hosting Item Look Into iGMS • If you WILL be seeking reimbursement for hosting fees you MUST include the “Charge for Hosting” item in your budget.

  17. First - Change the Quantity and Unit Price To reflect the number of times you will request reimbursement for hosting and the cost for each cycle Look Into iGMS • If you WILL be seeking reimbursement for hosting fees you must EDIT the “Charge for Hosting” item in your budget.

  18. Second - Change the length of each billing cycle and the total cost for hosting in the Narrative Indicate the number of number of months between reimbursement requests and total cost for hosting. Look Into iGMS • If you WILL be seeking reimbursement for hosting fees you must EDIT the “Charge for Hosting” item in your budget.

  19. Look Into iGMS • Read this section very carefully regardless of whether you will ask for reimbursement for hosting the web feature service or not! This is a restatement of the guidance. This obligates your county to provide ALL the requested datasets for the price you entered. If you need to change anything else in here, call Roger FIRST!

  20. Look Into iGMS • Why these hoops? • So we capture the proper language to automatically populate the subgrant. • So we minimize the time spent on crafting subgrant language and review.

  21. Look Into iGMS • What about the other GIS items we will purchase? • Create regular budget items, like for most other iGMS cases. • Be sure each item is linked to the correct fund and that all the awarded money is spoken for (budgeted).

  22. Look Into iGMS • You are done with iGMS when • The budget is completed, including • either one of the hosting budget items • the rest of your “GIS stuff” • You have hit the “Submit” button • I always miss this step!

  23. GIS Overview • What happens next • Framework data becomes part of the IndianaMap • Everyone gets district and statewide addresses, centerlines, etc so they can support each other on runs • Version 3 of viewer coming next spring – free, with process to keep addresses etc current; that data will be provided at no cost • IDHS and others working with feds and other state agencies to continue funding

  24. Wrap Up • ’07 WebGIS Grants • Serves multi-agency, multi-jurisdictional needs • Better field and EOC tools coming • Counties can work together or individually, or with current vendors to host data; balance can be spent on GIS equipment/software/services • Road shows are out in the Districts • Working several options for continued funding – no promises yet.

  25. Questions? Roger Koelpin GIS/CI Planner Indiana Department of Homeland Security (317) 232-0181 rkoelpin@dhs.in.gov

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