Mississippi Department of Education

Mississippi Department of Education Data Collecting and Reporting Requirements Under NCLB Office of Research and Statistics Office of Federal Programs Ken Thompson, Sheila Thompson, Tollie Thigpen, Elisha Campbell July 19, 2011

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • What is EDFacts? • EDFactsis a U.S. Department of Education (ED) initiative designed to collect and place state-reported K through 12 education performance data at the center of policy, management and budget decisions. EDFactscentralizes data provided by state education agencies (SEAs), local education agencies (LEAs) and schools. • What are the purposes of EDFacts? • Place the use of robust, timely performance data at the core of educational decision making and policymaking. • Reduce state and district burden by streamlining data reporting. • Improve state data capabilities by providing resources and technical assistance. • Provide data for planning, policy and management at the federal, state and local levels.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • What is important to know about EDFacts? • Full reporting through EDFactsis required for all states beginning in SY 2008-09. • The Office of Management and Budget (OMB) approves the EDFactsdata set before collection begins. • Each SEA identifies a staff member to serve as the EDFactsCoordinator. The coordinator is the official SEA contact for the EDFactsteam and is critical to the success of EDFacts. • EDFactsdoes not collect individual student- or staff-level information. All information provided to EDFactsis aggregated at the school, district, or state level. None of the information is personally identifiable to individual students or staff members. • A Data Governance Board within ED meets to address discrepancies in data definitions and data quality issues and to approve changes to the data set. The board includes representatives from K-12 program offices across ED.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • What are the EDFactssystems? • EDFactsReporting System. EDFactsdata analysis and reporting tools permit users to access, analyze and report on education data. Two kinds of reporting options are available – preformatted reports and ad hoc, or individually tailored, reports. States can access preformatted reports for the data they provide to ED, while Department staff can access both preformatted and ad hoc reports. • EDEN Submission System (ESS). The ESS is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the Department. SEAs provide the vast majority of their education data to ED using the ESS. • EDEN Survey Tool (EST). The EST is a web-based interface that allows LEAs and other local level entities to submit data to ED. The EST is used to collect data for the Civil Rights Data Collection and the Electronic Application System for Indian Education. • EDFacts Metadata and Process System (EMAPS). EMAPS provides an easy method for states to report and maintain metadata, which are information collected to explain and analyze data in ESS. Examples of metadata include state definitions, state policies, assessment information (such as performance levels and testing accommodations), graduation rate calculations, and accountability information.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • CSPR • MSIX • MIS 2000 • NAEP

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 True and Accurate Data: District Accreditation Policy: 2.5 FACTORS AFFECTING CHANGE IN ACCREDITATION STATUS An assigned accreditation status may remain unchanged during that school year except in those cases where verified noncompliance with financial standards (See Appendix H), the testing standard (See Appendix F), standards for Safe and Healthy Schools (See standards 35, 36, & 37), continued noncompliance with federal regulations, or reporting false information MAY DOWNGRADE A STATUS IMMEDIATELY. When the district has verified correction of deficiencies in meeting all process standards previously cited as deficiencies on the district’s Accreditation Record Summary, the accreditation status will be upgraded.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 CSPRConsolidated State Performance Report • Collects data that is required under section 1111 of the No Child Left Behind Act (NCLB), which mandates the requirements for the Secretary’s report to Congress and information necessary for the Secretary’s report on the Department’s Government Performance and Results Act (GPRA) indicators.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Participation • Proficiency • AYP Results • Teacher Quality • Language Instructional Programs • Persistently Dangerous Schools • Graduation and Dropout Rates • Education for Homeless Children and Youth Programs

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Migrant Child Counts • Student Achievement & Participation in Title I Schools • Even Start Programs • Neglected, Delinquent, At Risk • Innovative Programs • Rural Education • Funding Transferability for state and local educational agencies

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Programs Managed in OFP: • Title I, Part A – Basic • Title I, Part C -- Migrant • Title I, Part D – Neglected & Delinquent • Title II, Part A – HQ Teachers & Admins • Title III, Part A – ELL • Title IV, Part B – 21st Century Learning • Title VI, Part B – Rural Education • Title X, Part C – Homeless Education

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • MSIS Indicators: • TITLE 1 • TITLE STUDENT INDICATORS • MIGRANTS • LEP • HOMELESS • NEGLECTED/DELIQUENT

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Title 1 funds are targeted to high-poverty school districts and used to provide supplementary educational services. • Only those persons receiving Title 1 funding should be coded in personnel with a Special Program Code of 1. • In Title 1 School wide Program, most federal, state, and local funds are consolidated to upgrade the entire educational program of the school. In schools operating on a school wide model, Title 1 is no longer a distinct program but is integrated into the regular program. • Schools may elect to operate as a school wide program only if they have a child poverty rate of at least 40 percent. • Title 1 Targeted Assistance Schools are so-termed because it targets its services on specific, identified children. • A student is Title 1 Eligible if he or she is from a low-income family, as indicated by his or her free and/or reduced lunch status. • Title 1 neglected students are students who are 21 years of age or younger and enrolled in a regular program of instruction at either an eligible institution or community day program for an average length of stay of at least 30 days. • Title 1 delinquent students are students who attend a public or private residential facility that is operated primarily for the care of children and youth who have been adjudicated delinquent or in need of supervision.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Adequate Yearly Progress Model • Annual AYP “Met/Not Met” Decisions • Improvement (choice, supplemental services) • Corrective Action (serious!) • School Restructuring (very serious!)

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • In order to qualify for the Migrant education program the child must: • Be younger than 22 and has not graduated from high school or does not hold a high school equivalent certificate • Haw moved within the last 36 months • Has moved across school district boundaries and has a change in residence • Has moved for the purpose of obtaining work that is temporary or seasonal, and agricultural or fishing • Be working to provide a living for himself and his or her family

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 MSIX: Migrant Student Information Exchange: MSIX was developed in September 2007. The MSIX does not replace existing state migrant student record systems; rather it links them in a minimally invasive manner to collect, consolidate, and make available critical education and health data for migrant children. The MSIX also leverages available information provided by the states to ED’s Education Data Exchange Network (EDEN) system to ease the data collection burden on states

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Data Collected Outside of MSIS: • Private School Participant Survey • Private School Enrollment Form • Homeless Student Tracking System • Supplemental Education Services Participant Counts • Neglected/Delinquent Annual Student Count (October) • 21st Century Yearly Performance Report • Profile Performance Information Collection System (PPICS) • English Language Learners (ELL) Survey • Consolidated Federal Programs Monitoring

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 ARRA Reporting • Grant ends September 30th • Continue to report expenditures and jobs • Reporting beyond ARRA

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 School Improvement Grants 1003(g) The School Improvement Grant (SIG) program provides additional federal funds to local schools for the purpose of implementing intensive school improvement interventions.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 School Improvement Grants in Mississippi • Priority is given to the lowest-achieving schools that demonstrate: • (A) the greatest need for such funds; and • (B) the strongest commitment to ensuring that funds • are used to substantially raise student achievement • Schools are categorized into three tiers based on factors such as school improvement status, graduation rates, proficiency on state assessments, and eligibility for Title I funds.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 School Improvement Grants in Mississippi • FFY 09 COHORT I – 2010-2011 Mississippi awarded $33 million in competitive School Improvement Grants to eight schools for school turnaround. Period of the Grants FY11-FY13 • FFY 10 COHORT II – 2011-2012 Mississippi awarded $33 million in competitive School Improvement Grants to ten schools for school turnaround. Period of the Grants FY12-14

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Conditions for Funding • School districts must initiate bold school reform by implementing one of three intervention models • Turnaround • Transformation • Closure • Continuation of funding is contingent upon a school’s performance in meeting annual benchmarks.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Annual Grant Renewal While all grants are funded for three full years, there is an annual grant renewal process with continued funding contingent upon each school meeting established goals or on a trajectory to do so, as they implement rigorous interventions. School personnel are required to engage in continuous data analysis to drive their school improvement efforts.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Reporting Requirements • To inform and evaluate the effectiveness of the interventions identified in the School Improvement Grant (SIG) requirements, the Data will be collected on the performance metrics. The USDE already collects most of these data through EDFacts and will collect data on two metrics through SFSF reporting.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Performance Metrics and Reporting Requirements Leading Indicators • Number of minutes within the school year and school day; * • Student participation rate on State assessments in reading/language arts and in mathematics, by student subgroup; • Dropout rate; • Student attendance rate; • Number and percentage of students completing advanced coursework (e.g., AP/IB), early-college high schools, or dual enrollment classes; * • Discipline incidents; • Truants; • Distribution of teachers by performance level on an LEA’s teacher evaluation system; and * • Teacher attendance rate. * * New Reporting requirement

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Performance Metrics and Reporting Requirements Achievement Indicators • Percentage of students at or above proficiency level on State assessments in reading/language arts and mathematics, by both grade level , and by student subgroup; • Average scale score on State assessments in reading/language arts and mathematics, by grade, for the “all students” group, for each achievement quartile, and for each subgroup; * • Percentage of limited English proficient students who attain English language proficiency; • School improvement status and AYP targets met and missed; • College enrollment rates; and * • Graduation rate. * New Reporting requirement

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Number of Minutes and Types of Increased Learning Time Offered This data group is the number of minutes that all students were required to be at school and any additional learning time (before school, after school, or summer school) for which all students had the opportunity to participate. School minutes are the total of all full school days and half school days and any increased learning time provided to all students in the school. • Increased learning time is defined by the type of increased learning time that the school offered. The following types of increased learning times should be reported: longer school year, longer school day, before school, after school, summer school, weekend school. • New Reporting Requirement

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Performance Metrics and Reporting Requirements Leading Indicators • Number and percentage of students completing advanced coursework (e.g., AP/IB), early-college high schools, or dual enrollment classes; • Advanced Coursework is defined as the number of students who complete advanced placement or International Baccalaureate classes. Completing the advanced coursework means that the student finished the class either during the school year or in combination with summer school and received course credit in accordance with state or local requirements. • Dual Enrollment refers to the number of high school students who complete at least one class in a postsecondary institution either during the school year or in combination with summer school and receive course credit. • Advanced Coursework and Dual Enrollment is defined as the number of students who complete advanced coursework AND complete at least one class in a postsecondary institution either during the school year or in combination with summer school and receive course credit. • Data will be collected for this requirement via Survey for FY 2012

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Distribution of teachers and principals by performance level on an LEA’s evaluation system • District will be required to identify the number of principals and number of teachers. Identify the labels used in the district’s evaluation system (up to six levels for example unsatisfactory, needs improvement, meets standards, exemplary) on the LEA’s evaluation instrument and report the distribution of teachers and principals by performance levels.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Districts will be required to report Identify the number of FTE days teachers worked divided by the maximum number of FTE teacher working days. A teacher is considered absent if he or she is not in attendance on a day in the regular school year when the teacher would otherwise be expected to be teaching students in an assigned class. This includes both days taken for sick leave and days taken for personal leave. Do not include administratively approved leave for professional development, field trips or other off-campus activities with students. • Districts will reported teacher attendance data through MSIS beginning FY 2012 Teacher Attendance Rate

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Average Scale Scores on State Assessments in Reading/Language Arts and Mathematics • Average Scale Scores are required to be reporting as follows: • By Grade, • for the “all students” group, • for each achievement quartile, and • for each subgroup

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 College Enrollment Rates • Identify the number and percentage of students who complete high school and enroll in postsecondary institutions. • Data will be collected for this requirement via Survey for FY 2012

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Contact Information: Kim Benton, Ed.D. Bureau Manager Office of School Recovery Mississippi Department of Education 601-359-1003 kbenton@mde.k12.ms.us Making a SIGnificant Difference for Children!

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Danger, Will Robinson! For completion, graduation, and dropout rates to be meaningful, calculations must be based on data that is accurate, reliable, and consistent across districts/schools. Both the Mississippi Department of Education (MDE) and the Office of the State Auditor (OSA) have been charged with ensuring that data is accurate, reliable, and consistent so that it can be used effectively to implement change.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Many methods for calculating rates are currently used for calculating rates BUT the various methods are NOT comparable! • The Averaged Freshman Graduation Rate (AFGR) • uses aggregate student enrollment data to estimate the size of an incoming freshman class and aggregate counts of the number of diplomas awarded 4 years later. The incoming freshman class size is estimated by summing the enrollment in 8th grade for 1 year, 9th grade for the next year, and 10th grade for the year after and then dividing by 3.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Many methods for calculating rates are currently used for calculating rates BUT the various methods are NOT comparable! • Cumulative Promotion Index (CPI) • measures the ratios of students who are promoted grade-to-grade to estimate the likelihood a 9th grader will graduate on time based on enrollment data from two years.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Many methods for calculating rates are currently used for calculating rates BUT the various methods are NOT comparable! • Manhattan Institute (Green) method • the reported number of graduates in 12th grade divided by 8th-grade enrollment four years earlier in the same district. 8th-grade enrollment is adjusted by adding the actual 8th grade enrollment to the actual 8th grade enrollment multiplied by a percentage change in total or ethnic sub-group enrollment in the district during those four years.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 • Many methods for calculating rates are currently used for calculating rates BUT the various methods are NOT comparable! • Cohort Graduation Rate • the number of students who graduate in four years with a regular diploma divided by the number of students who form the adjusted cohort. The cohort is “adjusted” by adding any students who transfer into the cohort later during the 9th grade and the next three years and subtracting any students who transfer out, emigrate to another country, or die during that same period.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 On July 16, 2005, 45 governors agreed on a common methodology for calculating graduation, completion, and dropout rates so that rates can be compared across states. On December 22, 2008, the US Department of Education issued guidance refining the NGA’s criteria for calculating graduation rates and setting a deadline for including the rates in accountability calculations.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 A cohort is simply a group of people banded together and treated as a group. The “Baby Boomer” generation is actually a cohort of people born between 1946 and 1964. The “New Orleans Saints” is actually a cohort of people who are paid to perform certain roles for the New Orleans Saints organization.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Schools contain many students in different grades. 11th Grade 9th Grade 12th Grade 8th Grade 8th Grade 7th Grade 11th Grade 9th Grade 7th Grade 10th Grade 12th Grade

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 I was in 9th grade last year, too. 9th Grade But not all students in a grade are in the grade for the first time. 9th Grade Not me. I was in 8th grade last year.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 2005-2006 8th Grade 2006-2007 9th Grade 2006-2007 The 2006-2007 cohort is the group of students who entered 9th grade for the first time during the 2006-2007 school year.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 The cohort now consists of a group of students who are in 9th grade . Remember that any student previously in 9th grade won’t be included! The cohort now consists of students who started 9th grade for the first time together at the beginning of the year.

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Now that the 9th graders who started 9th grade together is established, students who transfer in/transfer out must be considered.. 9th Grade 10th Grade

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Remember: ALL students must be included in one and only one cohort! So the question is, “In which cohort do I belong??”

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 A student who transfer in is included in the cohort of students who were 9th graders at the same time as the transferring student. “In which cohort do I belong??” “When was I a 9th grader??”

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 A student who transfer in is included in the cohort of students who were 9th graders at the same time as the transferring student. “In which cohort do I belong??” “I was a 9th grader in 2006-2007!” “And before you ask, Yes, it was my first time in 9th grade!”

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 A student who transfer in is included in the cohort of students who were 9th graders at the same time as the transferring student. “In which cohort do I belong??” “So, I belong in the SY 2006-2007 cohort!!”

Data Collecting and Reporting Requirements Under NCLBORS/OFPJuly 19, 2011 Now, we need to ‘adjust’ the cohort to add/remove students who transfer in/transfer out.

Mississippi Department of Education