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Assignments Turned In Planning and Writing Reports and Proposals Team Outline Test

Topics for Week 5. Assignments Turned In Planning and Writing Reports and Proposals Team Outline Test. Planning Reports and Proposals. Basic Report Categories. Informational. Analytical. Proposals. Analyze Situation. Revise. Adapt to the Audience. Gather Information. Produce.

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Assignments Turned In Planning and Writing Reports and Proposals Team Outline Test

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  1. Topics for Week 5 • Assignments Turned In • Planning and Writing Reports and Proposals • Team Outline • Test

  2. Planning Reports and Proposals

  3. Basic Report Categories Informational Analytical Proposals

  4. Analyze Situation Revise Adapt to the Audience Gather Information Produce Select Medium Proofread Compose the Message Get Organized Distribute Three-Step Writing Process AIMO Planning Writing Completing

  5. Why It Is Being Prepared What Must Be Done What It Will Deliver When It Will Be Done Analyzing the Situation Define the Purpose Prepare the Work Plan

  6. Purpose Audience Priorities Gathering Information AIMO

  7. Plan Your Research Develop a Problem/Opportunity Statement Identify Information Needs Generate Research Questions Prioritize Information Needs

  8. Evaluating Sources Honesty and Reliability Potential Bias Purpose of the Material Completeness Information Sources Author’s Credibility Independent Verification Timeliness

  9. Activity: Validating Your Research • What is the value of our company and our • products/service? • What common ground do we have with our audience? • What are our points to persuade the audience to buy our products/service (e.g. benefits)? • What facts and evidence (logical and emotional) • do we have to support our points? • What implementation logistics do we have? Identify gaps in research Identify types of research that still needs to be conducted. Define how gaps can be covered (e.g. interviews, surveys).

  10. Quoting Paraphrasing Summarizing Using Research Results

  11. Media Requirements Feedback Preferences Document Uses Subject Matter Selecting the Right Medium AIMO Audience Members Hardcopy Format Digital Format

  12. Direct Approach Indirect Approach Conclusions and Recommendations Overall Findings Overall Findings Discussion and Support Objective Support Conclusions and Recommendations Organizing the Information AIMO

  13. Indirect Organizational Pattern Analytical Report Introduction/Problem Facts/Findings Discussion/Analysis Conclusions/Recommendations AIDA Gain attention Build interest; create desire/need to change Motivate action

  14. Writing Reports and Proposals

  15. Analyze Situation Revise Adapt to the Audience Gather Information Produce Select Medium Proofread Compose the Message Get Organized Distribute Three-Step Writing Process AC Planning Writing Completing

  16. Persuasive Report Organizational Pattern Analytical Report Introduction/Problem Facts/Findings Discussion/Analysis Conclusions/Recommendations AIDA Gain attention Build interest; create desire/need to change Motivate action

  17. Problem/Opportunity Purpose Scope Background Sources/ Methods of research Organization Report Introduction

  18. Persuasive Report Organizational Pattern Analytical Report Introduction/Problem Facts/Findings Discussion/Analysis Conclusions/Recommendations AIDA Gain attention Build interest; create desire/need to change Motivate action

  19. Common Grounding (About Company) Explanations/Support points Evidence/Analyses to support points Benefits Ways to reduce resistance Procedures/Steps for Implementation The Report Body

  20. 2 + 2 = 4 Approach Scientific Method Yardstick Approach Focus on Logical Arguments

  21. Effective Words Strong Sentences Coherent Paragraphs Composing Reports

  22. Readability Words Introductions Frameworks Sentences Summaries Relationships Paragraphs Overviews Guiding the Readers Headings and Links Transitional Devices Previews and Reviews

  23. Persuasive Report Organizational Pattern Analytical Report Introduction/Problem Facts/Findings Discussion/Analysis Conclusions/Recommendations AIDA Gain attention Build interest; create desire/need to change Motivate action

  24. The Report Closing • Conclusions • Recommendations/Action Plans

  25. Drawing Good Conclusions Making Feasible Recommendations Applying the Findings

  26. Conclusions and Recommendations Conclusions state what the findings mean in relation to the problem. Recommendations suggest actions for solving the problem.

  27. Focus on Recommendations • Establish the need for action. • Introduce the overall benefits. • List the required steps. • Explain each step more fully.

  28. Activity: Writing Recommendations • In your project teams. . . . • Develop your recommendations • Give your recommendations to another team to review and give feedback on format and readability. • Review that feedback.

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