What is your relationship with the university?

1. Go on to Slide Show view to make the ‘click for…’ boxes work What is your relationship with the university? Click for ‘Student’ Click for ‘Employed in another role’ Click for ‘Employed as a Researcher’ Click for ‘No formal connection’

2. Do you have the support of the CLAHRC staff where you wish to be involved? Got it! Will you be carrying out activities as a researcher? Click for ‘YES’ Click for ‘NO’

3. The Chief Investigator for the study will help you apply to the University for a ‘Research Passport.’ Click for more information about Research Passports Got one! Is your activity deemed to affect patient care – could it be considered as a healthcare intervention? Click to go back to the previous slide Press for ‘YES’ Press for ‘NO’

4. The Chief Investigator for your study will submit your details to Research Governance who then apply to the Human Resources Department of the lead NHS Trust where you hope to be involved. The Human Resources Department may offer you an Honorary Contract as a Volunteer Do you have an Honorary Contract? Got one! Click to go back to the previous slide You can start!

5. The University will need to see several documents to support your application for a Research Passport. These include support from the Chief Investigator for the study you will be involved with, a Criminal Records Bureau check, support from the University Occupational Health department, evidence of relevant qualifications and experience, and support from the lead NHS Trust partner with whom you will be working. There is a long policy document on Research Passports here. Once you have your passport, you will need to submit it each time you start a new research project, in order to obtain the support of the NHS organisation (s) where you will be working. Click to get back to the start

6. If the University approves your application for a Research Passport, agree that your activities will not affect patient care, and you do not already have a contract with the NHS, the NHS will give you a Letter of Access. This gives you permission to be on the NHS premises and to work there as a researcher on the specified research study. As your employer, the University retains formal responsibility for your work. You will, of course, be expected to conduct yourself appropriately as a guest of the NHS. Click to go back to the start Do you have a Letter of Access? You can start!

7. If the University approve your application for a Research Passport and consider that your activities may affect patient care, you will be issued with an Honorary Contract. This gives you permission to be on the NHS premises and to work there as a researcher on the specified research study. The Honorary Contract does not include any payments. However, in addition to your obligations to the University as your substantive employer, the Honorary Contract recognises that you have become part of the clinical team and so the NHS also has responsibility to ensure that you enhance the quality of care provided to patients. Click to go back to the start Do you have an Honorary Contract? You can start!

8. If you are not considered to be a researcher, there is no obligation to sign up to anything or get anyone else’s permission, apart from the invitation you have had from the CLAHRC-NDL staff. If you are involved on a regular basis, such as attending regular meetings of an Advisory Group, then you are encouraged to register as a Volunteer with the relevant NHS Trust. Registration may include obtaining a Criminal Records Bureau check. Click for more information about registering as a volunteer You can start! Click to get back to the start

9. It is best to register as a volunteer at the NHS Trust where you will be involved. If your involvement is with CLAHRC-NDL, then Nottinghamshire Healthcare NHS Trust is our host, and you can register there. A Criminal Records Bureau check is needed if you are in any position of trust, especially if you are in touch with people who may be considered vulnerable. I’m registered! You can start! Click to get back to the start