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Introducing CollectionSpace

Introducing CollectionSpace. A collection management system and foundation for research. Hoffman, Christopher R., Doran, Andrew, Moe, Richard, McGrath, Patrick, Mishler, Brent University of California, Berkeley. Agenda.

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Introducing CollectionSpace

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  1. Introducing CollectionSpace A collection management system and foundation for research Hoffman, Christopher R., Doran, Andrew, Moe, Richard, McGrath, Patrick, Mishler, Brent University of California, Berkeley

  2. Agenda • UC Berkeley’s collection management systems and the BNHM-IST Partnership • Introducing CollectionSpace • How to learn more

  3. UC Berkeley’sCollection Management Systems • Specimen Management System for California Herbaria (SMASCH) (University & Jepson Herbaria) • PAHMA Collections (BNHM Consortium, Phoebe A. Hearst Museum of Anthropology) • SAGE (UC Botanical Garden) • UCMP Specimen Database (BNHM Consortium, UC Museum of Paleontology) • Essig Specimen Database (BNHM Consortium, Essig) • MVZ/Arctos Specimen Database (BNHM Consortium, MVZ) • Biocode Specimen Database (BNHM Consortium) • HERC Specimen Database (BNHM Consortium, HERC) • History of Art Visual Resource Collection (HAVRC) (Department of History of Art) • Slide & Photograph Image Retrieval Online (SPIRO) (Architecture Visual Resources Library) • CineFiles (Pacific Film Archives) • Berkeley Language Center’s Archival Catalog & Circulation System (Berkeley Language Center) • Plus … Bancroft Special Collections and many others

  4. 25 Year Technology Legacy • Campus supports a broad range of collections, from Art to Zoology, but … • Too many aging legacy systems • Millions of objects, artifacts, specimens • Managed in about 20 different collection management systems • Running on about 15 hardware platforms • Maintained by about 10 different technology groups, with various degrees of technical experience • Inconsistent decision-making • Insufficient and inadequate funding models in a time when university funding is challenged Does this sound familiar?

  5. BNHM-IST Partnership

  6. Collection Management Systems – the center of a scholarly ecosystem Molecular Lab Information Management Digital Assets and Content Archives and Libraries Field Data Collection Outreach and Data Sharing Collection Management Systems Field Station Sensor Network Education Exhibitions Geospatial Services Taxonomy and Thesauri

  7. CollectionSpace is an open/community-source, web-based software application for the description, management, and dissemination of museum collections information – from artifacts and archival materials to exhibitions and storage. http://www.collectionspace.org http://wiki.collectionspace.org

  8. CollectionSpace design features • Web-based • Highly customizable • Interoperable • Local or hosted deployments • Communities of practice • A platform for sharing collections information • Designed to address the needs of cultural heritage AND biodiversity natural science collections

  9. CollectionSpace Sustainability • Focus on sustainability at all levels & scales • Consortial fund-raising • Communities, collaboration, and consortia • Working with vendors and service providers • An emerging foundation-like partnership • Exploring boundaries (libraries, archives, museums) • And beyond higher education

  10. Web-Oriented Technology • HTML, CSS, and JavaScript • Open source: Java, MySQL, JBoss, jQuery • Clean, simple URLs + useful data feeds (RESTful APIs) • Web services (REST) and plugin architecture; enable data sharing and interoperability • Services approach allows re-use across multiple domain-specific applications • Accessible: Works great with keyboard and assistive technologies

  11. Schema Extension Model Herbaria Anthro-pology UCJEPS PAHMA Schema model for a customized service deployment

  12. Current & Existing publishing models for museums using Darwin Core (DwC) The University and Jepson Herbaria DwC DwC DwC Old/Current Portals: TAPIR, DiGIR, ABCD Future: Publish to Cloud DwC + + Paleo Extension + Cultural Extension

  13. Sample Mapping between Darwin Core (DwC),CollectionSpace, and University & Jepson Herbaria Univ. & Jepson Herbaria DwC

  14. CollectionSpace Status CollectionSpace Release 1.0: Summer 2010 Pilot deployments: Ongoing now CollectionSpace 2.0: July 2010 – November 2011 Goals: Stability, usability, and sustainability Develop the larger consortium for sustainability UC Berkeley deployments Starting with Anthropology (PAHMA) and Herbaria (UCJEPS) collections Integrated with CollectionSpace 1.1 through 2.0 planning Documenting our experience and developing templates for other museums

  15. <?xml version="1.0" encoding="UTF-8"?> <ns2:collectionobjects_naturalhistory xmlns:ns2="http://collectionspace.org/services/collectionobject/domain/naturalhistory" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://collectionspace.org/services/collectionobject/domain/naturalhistory http://collectionspace.org/services/collectionobject/domain/collectionobjects_naturalhistory.xsd"> <fieldLocLongDecimal>-122.019440</fieldLocLongDecimal> <fieldLocLatDecimal>38.436390</fieldLocLatDecimal> <catalogDate>Mar 07, 1997</catalogDate> <fieldLocState>CA</fieldLocState> <phenology>Flowering/Fruiting</phenology> <fieldCollectionDateLatest>May 06, 1891</fieldCollectionDateLatest> <fieldCollectionDateEarliest>May 02, 1891</fieldCollectionDateEarliest> <fieldLocCounty>Solano</fieldLocCounty> <fieldLocCountry>USA</fieldLocCountry> <fieldCollector>W. L. Jepson</fieldCollector> <fieldCollectionDate>May 2 1891-May 6 1891</fieldCollectionDate> </ns2:collectionobjects_naturalhistory> --a108dfc0-5a62-49c9-bbcb-557aace48ddf label: collectionobjects_common Content-Type: application/xml <?xml version="1.0" encoding="UTF-8"?> <ns2:collectionobjects_common xmlns:ns2="http://collectionspace.org/services/collectionobject" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://collectionspace.org/services/collectionobject http://services.collectionspace.org/collectionobject/collectionobjects_common.xsd"> <otherNumberType>collector number</otherNumberType> <otherNumber>14079</otherNumber> <responsibleDepartments> <responsibleDepartment>university-of-california-herbarium</responsibleDepartment> </responsibleDepartments> <objectNumber>UC18876</objectNumber> <title>Sidalcea keckii Wiggins</title> <briefDescription>Mounted on Paper</briefDescription> <dateAssociation>catalog date</dateAssociation> <comments>North-Western Solano, California</comments> </ns2:collectionobjects_common>

  16. So why CollectionSpace? • Campus-wide efficiencies • Excellence for core missions • True community-source and open-source solution • Consortial community-based approach to funding and financial sustainability

  17. Getting Involved We would like to: • Learn more about your institution’s needs • Help you gain support for implementation of CollectionSpace within your organization • Build a sustainable community of users and contributors

  18. BNHM Consortium and CollectionSpace http://www.collectionspace.org http://wiki.collectionspace.org https://wikihub.berkeley.edu/display/istds/Berkeley+Natural+History+Museum+and+IST+Partnership

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