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Payroll and Modern Mail Handling Methods

Topic 21 Organisations:. Payroll and Modern Mail Handling Methods. Learning Objectives. L/O 1: To be able to the definition of payroll. L/O 2: To be able to understand how payroll works in an organisation. L/O 3: To be able to explore how ICT systems help organisations with the payroll.

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Payroll and Modern Mail Handling Methods

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  1. Topic 21 Organisations: Payroll and Modern Mail Handling Methods

  2. Learning Objectives • L/O 1: To be able to the definition of payroll. • L/O 2: To be able to understand how payroll works in an organisation. • L/O 3: To be able to explore how ICT systems help organisations with the payroll.

  3. Success Criteria • ALL will be able to: define the term payroll. • MOST will be able to: understand how payroll works in an organisation. • SOME should be able to: explore how ICT systems help organisations with the payroll.

  4. Payroll Definition • Payroll software works out what wages to pay employees depending on the hours worked and what tax needs to be paid to the government • Software: Specialised payroll software packages or spreadsheet are used for payroll.

  5. Data capture, checking and type of processing Data is input, processed and output in the following ways in payroll.

  6. Payslip

  7. Modern mail handling methods • Mail handling is using a computer to send to personalised letters to customers automatically. It is also known as mail merge. • This is a technique for creating many letters or documents based on a template and a database of names and addresses. • Email advertising goods/services that have not been asked for. • Produces a custom document • Email software is able to identify this type of email and can place all the spam/ irrelevant email on a separate folder. • Word processing or desktop publishing software can be used for mail handling.

  8. Data capture, checking and type of processing Data is input, processed and output in the following ways in mail handling.

  9. Verification/Validations • Verification: In payroll, a batch total can be used to check all timesheets have been processed. In mail handling, a visual check of the address details is needed. • Validation: In payroll, a data type check can ensure that all hours are number and all wages are currency. In mail handling, format checks can check the postcode. Back up • Backups could be made to a computer in a different location.

  10. Main Activity • Investigate online on Payroll and Modern Mail Handling Methods and make notes on; • What the system is? • How does the system work ? • How does ICT help the system?

  11. Extension Activity • Give two input devices used in payroll systems. (2 marks) • Give three fields used in a mail handling database. (3 marks) • Answer the questions in WJEC exercise book on page 235.

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