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Project management fundamentals

Project management fundamentals. Housekeeping. mobile phones break times Toilets emergencies. Workshop overview. At this workshop the following will be addressed : project definition scoping of projects project team selection planning leadership managing a project

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Project management fundamentals

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  1. Project management fundamentals

  2. Housekeeping mobile phones break times Toilets emergencies

  3. Workshop overview At this workshop the following will be addressed : project definition scoping of projects project team selection planning leadership managing a project monitoring and evaluating finalising projects

  4. Workshop expectations What do you know about the topic? What do you need to know? What outcomes do you expect from this workshop?

  5. Introductory activity Finding out what you know

  6. Topic 1 • Project management essentials

  7. Setting up • The more you plan the luckier you get.

  8. Project brief • At the heart of every large project is a small project trying to get out.

  9. The manager • Successful project managers perfect the skill of being comfortable while being uncomfortable.

  10. Sponsors • Sponsors have: • clear vision for the project • genuine interest in the project • understanding of the project context • authority to make decisions • ability to resolve high-level problems • ability to influence key stakeholders

  11. Stakeholders • People who: • will be directly affected by the project activities and outcomes • will be responsible for or have a financial or operational concern with project outputs and outcomes

  12. Activity

  13. Topic 2 • A badly planned project will take three times longer than expected - a well-planned project only twice as long as expected. • (Anonymous)

  14. The team • Team members should be selected on the basis of competencies, knowledge, interests and attitudes.

  15. Meetings • Too few people on a project can't solve the problems – • too many create more problems than they solve.

  16. Activity

  17. Topic 3 • Scoping and costing a project • Define, scope, cost.

  18. Develop a narrative Develop the project narrative by considering: PROJECT SCOPE OUTCOMES ORGANISATIONAL VISION

  19. Force field Restraining forces (obstacles to change) Driving forces (Positive forces for change) Present State or Desired State • Force field analysis – (Kurt Lewin)

  20. Affinity diagnosis • Affinity analysis enables identification of project advantages/ disadvantages and impacts.

  21. Project costs • Estimates will apply to: • effort • duration • costs - labour and non-labour costs

  22. The budget Step 1 Step 2 • Budgets are tools for: • planning • assessing risk • monitoring

  23. Analyses • Risk – the possibility of loss, injury, disadvantage. • Cost/ benefit analysis - the ratio of benefits to potential costs or loss.

  24. Activity

  25. Topic 4 Plans

  26. The planning process • Set agreed, realistic, achievable, stretch goals that can be tracked and measured. • Set agreed and realistic KPIs and KRAs. • Revisit the plans and planning processes as needed.

  27. Action plan Project: develop a training plan for middle managers

  28. Flow chart Check application form Prepare letter return to claimant Correct Valid policy and claim? Call up policy details Complete paymentauthorisation Claim $1000 Prepare rejection letter Forward to claim adjuster Mail letter • Project: processing an insurance claim

  29. Gantt chart

  30. Milestone chart

  31. Pert diagram Project: to assess uncertainty and vulnerability relating to sustainable water Project:

  32. Inputs, outputs and outcomes Controls – monitoring and evaluation OUTPUTS INPUTS CORE PROCESSES Supplies Labour Time Capital Information Data Human resources OUTCOMES Customer and stakeholder satisfaction Products/ services for either external or internal customers Operations Transformation Production PLANNING ACTION Constraints • The input/ output process

  33. Reporting • All significant projects require some level of formal or informal reporting.

  34. Activity

  35. Topic 5 Balancing team needs and performance requirements.

  36. Support • The manager provides resource and personal support.

  37. Data collection tools • Collection of appropriate data enables the team to assemble a picture of what is happening and how well things are progressing.

  38. Project dashboard

  39. Interim reports • Reporting processes and time frames will depend on the project (type and size) and organisational requirements.

  40. Activity

  41. Topic 6 Finalising the project

  42. Closure • Begin at the beginning and go on till you come to the end; then stop. • (Lewis Caroll)

  43. Closure reports • The final document or set of information presented.

  44. Celebrating • Acknowledge and celebrate success. This will motivate future success.

  45. Activity

  46. Summary • Before leaving today please share: • 1 thing you learned • 1 new practice you will undertake at work • 1 activity you enjoyed • Thankyou for your attendance and participation.

  47. Two thoughts • ‘A journey of a thousand miles begins with a single step.’ • (Confucius) • ‘The path to success is to take massive, determined action.’ • (Anthony Robbins)

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