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EUUG 2000 Acquisitions sharing session

EUUG 2000 Acquisitions sharing session. Anne Freeman Electronic Services Librarian, The Natural History Museum a.freeman@nhm.ac.uk http://www.nhm.ac.uk/library/. Programme. About me About the Museum The Department of Library & Information Services Acquisitions processes Facts and figures

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EUUG 2000 Acquisitions sharing session

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  1. EUUG 2000Acquisitions sharing session Anne Freeman Electronic Services Librarian, The Natural History Museum a.freeman@nhm.ac.uk http://www.nhm.ac.uk/library/

  2. Programme • About me • About the Museum • The Department of Library & Information Services • Acquisitions processes • Facts and figures • Issues / problems • Open forum

  3. My background • Natural History Museum since 1991 • 7 years in (serial) acquisitions • serial orders; ‘routine’ serials accessioning • successive serial conversion projects • shadowing systems • Systems librarian since 1998 • Not an acquisitions expert • Not regularly involved in acquisitions

  4. The Museum library • Large collection • ~ 1 million volumes; 10,000 current serials • Small immediate audience • ~ 300 research scientists on site • Not a lending library • 1 title, 1 copy • Comprehensive subject coverage • many vendors, currencies; obscure, ‘difficult’ titles

  5. The Department of Library & Information Services • 50 staff • 12 involved in monograph acquisitions • Multi-library site • 10 Unicorn libraries = 8 collections + Archives and Exchanges • 5 administrative/staffing units • 5 reading rooms on 2 sites: London and Tring • Unicorn since April 1998 (ex URICA) • Acquisitions 1 month later

  6. Departmental organisation • Decentralised monograph acquisitions except for exchanges • funds, vendors, orders associated with local library • Large Gifts & Exchanges programme • ~ 650 partners • Mixed centralised/distributed cataloguing • Serial orders centralised (accessioning distributed) • Tiered support • local  support team  sys. admin. & shadows

  7. Standard acquisitions processes • Books ordered in libraries • brief record, not shadowed • Orders sent weekly • most e-mail, some post, no EDI • Books received in libraries • full catalogue record added: from OCLC (SmartPort), locally or  central cataloguers • Claims at two levels • first + ‘higher’ • monthly or bimonthly according to local preference

  8. Facts and figures • Budget • £150,000 p.a. for monographs in 6 funds • Annual receipts • 2768 • 2064 purchased • 188 on exchange • 516+ donations • Active vendor numbers • ~ 200 book suppliers • ~ 750 donors • 27 currencies

  9. Issues/problems • Variant procedure for donations • ‘One-off’ vendor • Too many steps! Problems unpicking • Duplication of vendors across libraries • Splitting of funds between libraries • Restrictions on ‘load order’ • Problems with central support • Problems with central reporting

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