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Presented by: Theresa Elliot-Cheslek Associate VP and CHRO, HRS Terrance Ryan

Dealing with Faculty Personnel Issues. Presented by: Theresa Elliot-Cheslek Associate VP and CHRO, HRS Terrance Ryan Asst. Attorney General, AGO November 2013. Recording date of this workshop is November 14, 2013

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Presented by: Theresa Elliot-Cheslek Associate VP and CHRO, HRS Terrance Ryan

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  1. Dealing with Faculty Personnel Issues Presented by: Theresa Elliot-Cheslek Associate VP and CHRO, HRS Terrance Ryan Asst. Attorney General, AGO November 2013

  2. Recording date of this workshop is November 14, 2013 Some of the rules and procedures discussed in this workshop are subject to change. Please check university resources before relying exclusively on this recorded presentation.

  3. Session Outline • HRS and AGO • What do we do? • Annual Review • Separation • Processes • Notice period requirements • Discipline • Process • Faculty Leave • Resources

  4. Human Resource Services andAttorney General Office • A little bit about … • Theresa & Terrance • What we do? • Why contact us?

  5. Annual Review Review of Faculty – Annual Review References • Faculty Manual Section III • Annual Provost Letter

  6. Separation Processes Reference - the Faculty Manual Section III – Afaculty member on appointment without terminal date and without tenure has no presumption of reappointment, including reappointment with tenure. Section V – Faculty with a terminal date and temporary research faculty

  7. Separation ProcessesNonreappointment Section III, F, 1 "A nonreappointed faculty member will be advised in writing by the department chair as soon as it has been decided that the appointment is not to be renewed. This decision shall be made by the department Chair with the approval of the Dean and following consultation with tenured members of the department involved.”

  8. Separation ProcessesNonreappointment Section III, F, 1 “…This notification will be given to the faculty member as follows: (a) at least three months in advance of the termination of services if in the first year of employment; (b) at least six months in advance of the termination of services if in the second year of employment; (c) at least twelve months in advance of the termination of services if in the employment of the University for two years or longer. At the request of the faculty member, a written statement of the reason for nonreappointment shall be provided…”

  9. Separation processesTemporary Faculty A faculty member with an appointment carrying a terminal date, the appointment ENDS on the terminal date, unless positive action is taken to reappoint that faculty member. Faculty Manual, Section V, J, 1

  10. Separation processesTemporary Faculty Faculty Manual, Section V, J, 1 For a faculty member with an appointment carrying a terminal date, the appointment ends on the specified terminal date, unless positive action is taken to reappoint that faculty member. In cases where a temporary appointment to the same position has been extended previously, without a break in service, the University must remind the temporary faculty member in writing of nonreappointment at least sixty days prior to the end of the current appointment. If the employee has been in the same temporary position continuously for five years or more, he or she must be afforded a written reminder of nonreappointment six months prior to the end of the current appointment. Contingency appointments always end on the designated terminal date unless the specified contingencies are satisfied.

  11. Separation ProcessesNotice Periods • Notice period begins upon receipt of official written notice. • Typically in paid status during notice • Must be signed by appointing authority. • Verbal notification does not start notice period “clock”

  12. Separation ProcessesTemporary Research Faculty Separation For Cause: Unsatisfactory Performance • Compensated by extramural grant funding • Performance unsatisfactory Faculty Manual, Section V, J, 6

  13. Discipline Processes Contact Office of the Provost and AGO Faculty Manual Section II 3. Faculty Conduct Subject to University Discipline http://facsen.wsu.edu/faculty_manual/Section_II.pdf

  14. Faculty Leave • Family Medical Leave • Reasonable Accommodation Contact HRS & Direct Faculty to HRS

  15. RESOURCES • Faculty Recruitment Processes • http://hrs.wsu.edu/FRTK%20Main • Separation Resources • http://hrs.wsu.edu/Separation • Manager’s Resources • http://hrs.wsu.edu/Managers%20ToolKit Includes Sample Letters • Memo of Concern • Accept Resignation (verbal/written) • Unsatisfactory performance • Non-reappointment letters

  16. Contact Information Human Resource Services • Pullman: 509-335-4521 • Spokane: 509-358-7554 • Vancouver: 360-546-9587 • Tri-Cities: 509-372-7470 www.hrs.wsu.edu Theresa Elliot-Cheslek: telliot@wsu.edu Office of the Attorney General 509-335-2636 Terrance Ryan: t.ryan@wsu.edu

  17. This has been a WSU Training Videoconference If you wish to have your attendance documented in your training history, please notify Human Resource Services within 24 hours of today's date: hrstraining@wsu.edu

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