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Access

Access. Finding Your Way Around like a Native. Making Sense of the Sights. Control menu button– Click the icon (the Access key) in the upper-left corner to open the Control Menu. Double click the icon to close Access. Making Sense of the Sights (cont’d).

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Access

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  1. Access Finding Your Way Around like a Native

  2. Making Sense of the Sights • Control menu button– Click the icon (the Access key) in the upper-left corner to open the Control Menu. Double click the icon to close Access.

  3. Making Sense of the Sights (cont’d) • Title Bar– Double clicking the title bar alternately maximizes and restores Access.

  4. Making Sense of the Sights (cont’d) • Main Menu– Access commands and functions

  5. Making Sense of the Sights (cont’d) • Toolbar—common functions

  6. Making Sense of the Sights (cont’d) • Utility buttons—Minimize, maximize, close

  7. Making Sense of the Sights (cont’d) • Status bar—Whenever Access wants to tell you something a message appears on the status bar.

  8. Making Sense of the Sights (cont’d) • Database window—waiting patiently for you

  9. Making Sense of the Sights (cont’d) • Task pane—Used for everything from opening existing database files to working with Help system. Use F1 to display

  10. Making Sense of the Sights (cont’d) • Office Assistant—click Help on menu bar, Show Assistant, right click on Assistant to configure (can be turned off if it bugs you)

  11. Objects—What’s Up with That? • Tables—Places to put your data • Queries—Records questions you ask • Forms—Designs custom entry info • Reports—Getting printed copies of info • Pages—Web pages to gather data • Macros—Independent programs • Modules—Libraries of functions and subroutines (not for us)

  12. Database Terms to Know and Tolerate • Data (Your Stuff) is want is stored, shuffled and stacked for you • Fields (The Rooms for Your Stuff) each field holds one kind of data • Records (The Rooms in One House) All the fields on one baseball card, one accounting entry, or one customer. • Table (Houses in a Neighborhood) collection of records that describe similar data (all the customers of Faunteroi’s) • Database (Community of Neighborhoods) collection of everything relating to a particular set of information

  13. Frolicking through the Fields • A field is the place where your data lives; each field hold one piece of data such as a first name, last name, city, etc. • Field types: • Text • Memo • Number • Date/Time • Currency • AutoNumber • Yes/No or True/False • OLE object • Hyperlink • Lookup Wizard

  14. Flat Files versus Relational Databases • Flat files: simple answers for simple needs • All the data is lumped into a single table • Phone directory and Excel spreadsheets are good examples • Duplication occurs • Relational databases: • Uses as little storage space as possible by cutting down on duplicated data • Tables can “talk” to each other to find answers to your questions by using a “KEY FIELD” (your student ID number is an example)

  15. Designing and Building a Home for Your Data • Indexing names • Designing the table • Entering data • PROOFREADING (remember, garbage in will result in garbage out) • Answering questions • Deleting/Adding customers • Answering more questions • And the BIG FINISH—Project test

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