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Mastering APA Style Documentation: Essential Guide for Accurate Citations

This comprehensive guide covers APA Style Documentation rules and tips, including accurate citation styles, referencing lists, numeric expressions, and table formatting. Learn how to maintain consistency in text and reference lists, organize citations alphabetically, and format citations correctly for academic and research papers.

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Mastering APA Style Documentation: Essential Guide for Accurate Citations

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  1. APA Basics

  2. APA Style-Documentation • Agreement of text with list: “Each reference cited in text must appear in the reference list, and each entry in the reference list must be cited in text” (p. 174).

  3. APA Style-Documentation • Basic citation styles inaccurate, inconsistent. Table 6.1, p. 177, illustrates basic styles. • “and” vs. “&” • Use of “et al.” • Two or more works within same parentheses • “order alphabetically in the same order they appear in the reference list” (sec. 6.16, p. 177)

  4. Table 6.1, APA 6th

  5. APA Style-Documentation • Ensure accuracy and agreement of things like years and author names between in-text citations and references list. • Years (e.g., Mott, 1997 in text; Mott, 1999 in RL) • Spelling of author names (e.g., Kearny in text, Kearney in RL)

  6. APA Style-Documentation • Format accuracy of citations in list • Incorrect: • Baker-Miller, J. (1991). The development of women’s sense of self. Women’s Growth in Connection. V. Jordan, J. Baker-Miller, I.P. Striver, & J.L. Surrey Ed. Guilford, New York. 11-27. • Correct: • Baker-Miller, J. (1991). The development of women’s sense of self. In V. Jordan, J. Baker-Miller, I.P. Striver, & J.L. Surrey (Eds.), Women’s growth in connection (pp. 11-27).New York, NY: Guilford.

  7. APA Style-Numbers • Sections 4.31-4.34, APA 6th, pp. 111-113 • “Use numerals to express numbers that represent time, dates, ages, scores, and points on a scale…” • e.g., 2-year-olds, 4-year institution, a 5-point Likert scale • “Use numerals to express numbers that denote a specific place in a numbered series, parts of books and tables...” • e.g., Grade 8 (but eighth grade), Table 3, chapter 5

  8. APA Style-Tables • APA 6th, pp. 128-150 • Titles brief, but explanatory • Every column needs a column head • No vertical lines • Format challenges; readability

  9. Use the manual • Key portions: • Chapter 1: Writing for the Behavioral and Social Sciences • Chapter 2: Manuscript Structure and Content • Chapter 3: Writing Clearly and Concisely • pp. 65-70, “Writing Style” • pp. 77-86, “Grammar and Usage” • Chapter 4: The Mechanics of Style

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