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Spring 2011FCAT/FCAT 2.0 SCHOOL ASSESSMENT COORDINATOR TRAINING PRESENTATION

Spring 2011FCAT/FCAT 2.0 SCHOOL ASSESSMENT COORDINATOR TRAINING PRESENTATION. W_TAM iv; RMS_TAM vi . SPRING 2011 FCAT/FCAT 2.0. FCAT vs. FCAT 2.0 Students will participate in the following assessments: FCAT 2.0 Reading Grades 3 – 10 FCAT 2.0 Mathematics Grades 3 – 8

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Spring 2011FCAT/FCAT 2.0 SCHOOL ASSESSMENT COORDINATOR TRAINING PRESENTATION

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  1. Spring 2011FCAT/FCAT 2.0 SCHOOL ASSESSMENT COORDINATOR TRAINING PRESENTATION

  2. W_TAM iv; RMS_TAM vi SPRING 2011 FCAT/FCAT 2.0 • FCAT vs. FCAT 2.0 • Students will participate in the following assessments: • FCAT 2.0 Reading • Grades 3 – 10 • FCAT 2.0 Mathematics • Grades 3 – 8 • No comprehensive Mathematics assessment for Grade 9 • FCAT Mathematics Retake • Grade 10 • FCAT Writing • Grades 4, 8, 10 • FCAT Science • Grades 5, 8, 11 • FCAT Reading Retake and/or Mathematics Retake • Retained Grade 10 and Grades 11-AD • Short- and extended- response items have been removed from all assessments.

  3. FCAT / FCAT 2.0 TESTING WINDOWS

  4. Training Packet FCAT Writing Daily Test Administration Schedule* *The 2011 FCAT Writing extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is March 1 – March 9, 2011.

  5. Training Packet FCAT Retake Daily Test Administration Schedule* *The 2011 FCAT Retake extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is March 23 – April 7, 2011. ** CBT sessions may be scheduled during the entire one-week testing window. Paper based versions will be provided for students with allowable paper-based accommodations.

  6. FCAT RetakeDaily Test Administration Schedule(continued) RMS_TAM FCAT Retakes • Mathematics Retake - Untimed • Computer-based ONLY • Paper-based versions will be provided to students with allowable paper-based accommodations • Sessions may be scheduled during the entire one-week testing window selected by district • Reading Retake - Untimed • Paper-based or Computer-based • Paper-based: All schools must test on Wednesday, March 30 • Computer-based: Sessions may be scheduled during the entire one-week testing window selected by district

  7. FCAT / FCAT 2.0 Reading, Mathematics, & ScienceDaily Test Administration Schedule* *The 2011 FCAT RMS extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is April 5 – April 25, 2011.

  8. FCAT/ FCAT 2.0 Reading, Mathematics, & Science Daily Test Administration Schedule*(continued) *The 2011 FCAT RMS extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is April 5 – April 25, 2011. **All Grade 10 FCAT Mathematics Computer-Based testing sessions, including make-up testing, may be scheduled between days 3-10. Paper-based versions will be provided for students with allowable paper-based accommodations.

  9. RMS_TAM vi, 2-3 FCAT/ FCAT 2.0 Reading, Mathematics, & Science Daily Test Administration Schedule (continued) Grade 10 Mathematics • Computer-based ONLY • Paper-based versions will be provided to students with allowable paper-based accommodations • One 160-minute session • Scheduled 10 minute break after 80 minutes • Individual breaks, as needed • Mathematics sessions may begin on Day 3 Grade 10 students MAY NOT be tested with Retake students (e.g., these students may not be tested at the same time in the same computer lab).

  10. W_TAM 32 Writing Test Materials School Boxes: • School Cover Memo • Packing List • PreID Rosters • PreID Labels • School Assessment Coordinator Kit – clear plastic bag • Document Count Forms • Paper Bands • Red Labels (TO BE SCORED Materials) • Yellow Labels (NOT TO BE SCORED Materials) • White Labels (Large Print and Braille), if applicable • Planning Sheets • Writing Prompt Sheets • Writing Folders Special Documents Boxes: • Special Document Kits, if applicable • Large Print and Braille Cover Memo • Document Count Forms • Special Document Return Envelope(s) • Test Materials

  11. W_TAM iv What’s New for the 2011 FCAT Writing • Writing prompt has been removed from the Writing Folder • NO barcode numbers on the Writing Folder or Prompt Sheet • Used prompt sheets are still considered secure materials and must be collected after testing • Maintain a record of required administration information • New Administration Record/Security Checklist • No field for security numbers • Fields added for verifying that students have returned each type of secure document (Writing folders, prompt sheets, and planning sheets) • Packages of Writing Prompt Sheets may be opened on the day of testing or on the evening before testing, but NO EARLIER

  12. W_TAM iv, 16 What’s New for the 2011 FCAT Writing (continued) • Writing PreID labels and rosters will arrive in districts two weeks prior to test administration and will not be included in the test materials shipment. • Large print Writing Folder is now 4 pages instead of 8 pages. • Test Group Code box has been added to the inside front cover of the Writing Folder.

  13. RMS_TAM 219 FCAT / FCAT 2.0 RMS TEST MATERIALS GRADES 3-11 AND RETAKE School Boxes: • School Cover Memo • Packing List • PreID Rosters • PreID Labels • School Assessment Coordinator Kit – clear plastic bag • Document Count Forms • Paper Bands • Peach Labels (TO BE SCORED – Grade 3 and Retake Materials) • Red Labels (Grades 4-11 TO BE SCORED Materials) • Yellow Labels (NOT TO BE SCORED Materials) • White Labels (Large Print, Braille, and One-Item-Per-Page Materials), if applicable • FCAT 2.0 Rulers (Grades 3 and 4 Mathematics only) • Reference Sheets • Work Folders, if applicable (CBT Grade 10/Retake Mathematics) • Reading Passage Booklets, if applicable (CBT Reading Retake accommodation) • Reading, Mathematics, and Science Test Books, Test and Answer Books, Answer Books, and Answer Folders

  14. W_TAM 57 RMS_TAM 219-220 FCAT / FCAT 2.0 RMS TEST MATERIALS GRADES 3-11 AND RETAKE (continued) Special Document Boxes: • Special Document Kits, if applicable • Special Documents Cover Memo • White Labels (Large Print, Braille, and OIPP Materials) • Document Count Forms • Special Document Return Envelope(s) • Test Materials • Save the original boxes for returning large print, Braille, and OIPP materials.

  15. RMS_TAM vii Sample Test MaterialsWhat’s New for the 2011 FCAT/FCAT 2.0 • Sample Test Materials (STMs) • Regular print STMs are provided in online format ONLY • http://fcat.fldoe.org/fcatsmpl.asp • Special document STMs are provided as paper copies • Delivered to selected schools January 2011 • STMs can be used at any time, up to the day before the test, so that students become familiar with the format of the test(s).

  16. Weekly Briefing #8746 Computer-based practice testsWhat’s New for the 2011 FCAT/FCAT 2.0 • Computer-Based Test (CBT) Practice Tests (ePATs) • FCAT Reading Retake & FCAT Grade 10/Mathematics Retake • Instructions for the ePATs and answers to all practice tests are posted under the Resources tab at www.FLAssessments.com/ePATs • ePats scripts are found in the CBT test administration manual • All students who will participate in this administration MUST participate in a practice session conducted at their school. • Practice sessions should begin at least 3 weeks prior to the test administration window and the CBT test script MUST be used. • It should be noted that the purpose of the ePat practice tests is to familiarize students with the platform and item types, but the sample items are not intended to indicate the rigor or complexity of the actual test items. 

  17. W_TAM 1; RMS_TAM 2 Students to be Tested • In general, all Florida public school students enrolled in tested grade levels (Grades 3-11) participate in the FCAT/FCAT 2.0 per Section 1008.22(3)(c)8, Florida Statute. Students must take the test appropriate for the grade level in which they are enrolled. • Writing: Grades 4, 8, 10 • Reading: Grades 3-10 • Mathematics: Grades 3-8, and 10 • Science: Grades 5, 8, 11 • Retained students at tested grade levels are expected to participate in FCAT / FCAT 2.0 Writing, Reading, Mathematics, and Science.

  18. RMS_TAM 2-3 Students to be Tested (continued) • EXCEPTION: Grade 10 students • First time Grade 10 students (students who entered Grade 9 in Fall 2009) participate in the Grade 10 FCAT 2.0 Reading and FCAT Grade 10/ Mathematics Retake. • Retained Grade 10 students DO NOT participate in scheduled Grade 10 tests. • Retained Grade 10 students DO participate in the Retake administration. • All students enrolled in Grade 10 participate in the FCAT/FCAT 2.0 regardless of any ACT or SAT concordant scores on file.

  19. RMS_TAM 2-3 Students to be Tested (continued) • RETAKE Tests in Reading and Mathematics: • Retained Grade 10 and Grades 11-AD students • who have NOT previously taken or passed one or both parts of the FCAT, or • who have NOT achieved an ACT or SAT concordant score(s) to meet their graduation requirement • Adult high school students who have not yet passed one or both parts of the FCAT required for graduation with a standard diploma • Certificate of Completion students • Students in the SECOND or THIRD year of the Three-Year Graduation Program

  20. RMS_TAM 3 Students to be Tested (continued) • Students that MAY NOT participate in Retake administrations • Students who have received a GED diploma • Students enrolled in grade levels below Grade 10 • Home Education Program students • FTC Scholarship Program students • McKay Scholarship Program Private School students

  21. W_TAM 3; RMS_TAM 4 Students to be Tested (continued) • English Language Learners (ELLs) • ALL ELLs are expected to participate in the FCAT/FCAT 2.0 Writing, Reading, Mathematics and Science tests no matter how long these students have been receiving services. • Students with Disabilities (SWD) • All students with disabilities participate in one of the following: • FCAT/FCAT 2.0 without accommodations • FCAT/FCAT 2.0 with accommodations • Florida Alternate Assessment

  22. W_TAM 2-3, 6; RMS_TAM 3-4; Training Packet Students to be tested: other programs *District program not in the Test Administration Manual

  23. W_TAM 4, 65-71, RMS_TAM 5, 275-281 ACCOMMODATIONS • Students with Disabilities (SWD) • Accommodations stated in the student’s current IEP or 504 plan • Presentation • Responding • Scheduling • Setting • Assistive Devices • Emergency 504 Plan • Contact Mary Paz, ESE at 305-995-2799

  24. Weekly Briefing 9263 SWD AccommodationsWhat’s New for the 2011 FCAT/FCAT 2.0 • Accommodated Computer-Based Tests (CBT) Practice Tests (ePATs) • FCAT Reading Retake & FCAT Grade 10/Mathematics Retake • Accommodated ePATs, all scripts, and instructions for the ePATs are posted under the Resources tab at www.FLAssessments.com/ePATs • The accommodated CBT forms types include: • Large Print • Color Contrast • Zoom • The accommodated CBT forms are available as single or combined accommodations: • Such as: • Large Print + Color Contrast; • Zoom + Screen Reader; • Zoom + Color Contrast + Screen Reader

  25. W_TAM 4, 72; RMS_TAM 5, 276, 282 ACCOMMODATIONS(continued) • English Language Learners (ELLs) • Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: • Flexible Setting • Flexible Scheduling • Additional Time • Assistance in Heritage Language • Approved Dictionary • ELL students in levels 1-4 only.

  26. Weekly Briefing # 9033 Test Accommodations Field in ISIS • Verify that all students requiring special assessment test materials have the proper test accommodation documented in the District’s Integrated Student Information System (ISIS). • Test Accommodations field on the Additional ESE Information screen in ISIS. • Please refer to Weekly Briefing #9033. • Note: Verify receipt of the Large Print (LP), Braille (BR) and One Item-Per-Page (OIPP) materials for all students who require them as soon as materials are delivered.

  27. Weekly Briefing # 9033 Test Accommodations Field in ISIS(CONTINUED) For the 2010-11 school year, the options for the Test Accommodations field include the following (new options noted in bold italics): • C - Contracted Braille • U - Uncontracted Braille • L - Large Print • O - One item per page • P - Paper format test booklet instead of CBT • G - Large Print, Paper or CBT • Q - Unique accommodation, other • R – Reading Passage booklet for CBT only

  28. W_TAM 65-72 RMS_TAM 5, 275-282 Accommodation Highlights • Work with ESE and ESOL teachers to determine appropriate accommodations for each student. • IF included in the IEP, 504 Plan, or LEP Plan– extended time must be allowed. • A student with the accommodation of extra time must complete one session before continuing to the next session. • Accommodations may not alter what is being tested. • For example, reading passages may NEVER be read to students taking the Reading test.

  29. Test Administration and Security ProceduresState and District Requirements W_TAM 11, 73-76; RMS_TAM 16, 283-286; Training Packet • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp • Adopted by School Board • General Guidelines • Florida Test Security Statute and Rule • School Procedural Checklist

  30. W_TAM 11, 73-76; RMS_TAM 16, 283-286 Prohibited Activities: Florida Statute and State Board Education Rule • Reading the passages, test items, or performance tasks. • Revealing the passages, test items, or performance tasks. • Copying the passages, test items, or performance tasks. • Explaining or reading test items or passages for students. • Changing or otherwise interfering with student responses to test items. • Causing achievement of schools to be inaccurately measured or reported. • Copying or reading student responses.

  31. W_TAM 11, 73-76; RMS_TAM 16, 283-286 Prohibited Activities (continued) • Allowing students to handle secure materials before or after test administration. • Leaving secure materials unattended. • Leaving secure materials in classrooms or taking them out of the building overnight. • Administering the FCAT to family members.

  32. W_TAM v, 25; RMS_TAM viii, Scripts Prohibited Activities: Electronic Devices (continued) • Possession of any electronic device that reproduces, transmits, calculates, or recordsIScause for invalidation. • “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible. • Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing. • Test administrators and proctors should also turn-off their electronic devices during testing.

  33. W_TAM 11, 33, 73-76; RMS_TAM 16, 283-286 General Security Guidelines Do • Provide secure storage • Restrict access • 3 or fewer keys • Handle secure materials, including affixing of labels in a limited-access area • Maintain documentation • Chain of custody • Book assignment to students • Train test administrators and proctors • Monitor students during lunch break or extended breaks Do Not • Allow unauthorized access to materials or content • Open secure materials prior to date allowed • Allow untrained or uncertified staff to test students • Coach or provide assistance during test administration • View, review, copy, or debrief test content

  34. W_TAM 12-13; RMS_TAM 17-18 Reporting Irregularities • All school staff are professionally responsible for ensuring appropriate administration procedures and reporting any irregularities. • Reporting procedures • Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security • School Assessment Coordinator/Principal • Student Assessment and Educational Testing • Region Center and/or appropriate District Administrative Office • Appropriate investigative unit, if applicable

  35. W_TAM 12-13; RMS_TAM 17-18 Reporting Irregularities (continued) • School personnel must be prepared to provide documentation and information in support of subsequent investigations of an incident. • Testing conditions and test security protocol • Testing location of students, including a list of students who tested at the same location and their seating assignment • Academic history of students • Resolution of the incident • Steps implemented to avoid future losses or security breaches

  36. W_TAM 12-13; RMS_TAM 17-18 Other Incidents • Missing materials from shipment • Inform SAET immediately • Scoring irregularities identified during state or vendor scanning, scoring, and auditing procedures • PIM reporting on notification • Materials listed in state/vendor “Missing Materials Report” • Conduct thorough search • Return materials and/or provide documentation, as directed • Provide detailed report

  37. W_TAM 32-34; RMS_TAM 219-221; Training Packet Planning for the Test Administration • Identify a secure locked room to store test materials. • Verify counts of shrink-wrap packets against packing slip. • Report missing materials immediately. • Request additional test materials, if necessary. • Writing Administration • Writing Prompt Sheets may be opened, the evening of Monday, Feb. 28 or Tuesday, March 1 ONLY • Reading and Mathematics Retake Administration • You may open shrink-wrapped packets of secure test materials (with security numbers) 4 days before the first day of testing.

  38. W_TAM 32-34; RMS_TAM 219-221; Training Packet Planning for the Test Administration (continued) • Reading, Math, and Science Administrations • You may open shrink-wrapped packets of secure test materials (with security numbers) 7 days before the first day of testing. • Provisions for Testing to Consider • Testing Location Considerations • Computer-Based Testing Considerations • Maintain a record of security numbers of secure test materials. • Administration Record/Security Checklist • Verify PreID Roster and Labels • Train test administrators and proctors. • Assign a four-digit “Test Group Code” to each testing session.

  39. Provisions for Testing to Consider • Speak with school administrator to determine school-wide plan to address: • Parent notifications • Electronic devices • Test Script options • Lunch schedules • Late arrivals • Make-up testing

  40. W_TAM 16, 34; RMS_TAM 222 Testing Location Considerations • Use classrooms whenever possible. • Make sure that each room is free of distractions and has • Comfortable seating • Good lighting • Sufficient workspace • Adequate ventilation • Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible. • Make sure that: • students are not facing each other when seated at tables. • students are not in seating (stadium or staggered) that allows them to easily view other students’ answers. • there is at least three feet between students. • Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts.

  41. Computer-based testing considerations • Allow sufficient work space for Work Folders and Reading Passage Booklets • Provide a secure testing environment • During the practice test, check the configuration of the room • Use visual blocks (e.g., file folders taped to the side of computers) • Consider the number of proctors needed based on the number of students tested.

  42. W_TAM iv; RMS_TAM 18 Preparing paper-based test materials: Security Numbers • A security number consists of a nine-digit number followed by a check digit. • Written documentation of the number ranges must be maintained at all times during distribution and return of materials. • Pre-populated Administration Record/Security checklist is provided with a list of security numbers for all documents with security numbers assigned to each school • A blank copy of the checklist is provided as a perforated page in Appendix C of the manuals. • Test administrator may use the pre-populated administration record/security checklist, a blank copy of the checklist, or a comprehensive record of security numbers. • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. • Security numbers of secure materials not already listed MUST be added to the record with the names of the students to whom the test materials are assigned.

  43. W_TAM 10; RMS_TAM 19 location of Security Numbers The Security Number will appear in these spaces.

  44. W_TAM 13, 83 Administration Record/ Security ChecklistFCAT Writing Sample form that can be downloaded from PearsonAccess into Excel. Not prepopulated, no security numbers on writing materials.

  45. Administration Record/ Security ChecklistFCAT / FCAT 2.0 Reading, Mathematics, Science, and Retake www.PearsonAccess.com/fl Pre-populated version of the form that can be downloaded from PearsonAccess into Excel

  46. RMS_TAM 20, 293 Administration Record / Security Checklist FCAT / FCAT 2.0 Reading, Mathematics, Science, and Retake (continued) Blank version of the form (located in Appendix C of the manuals)

  47. Preparing Computer-based Test Materials • Train test administrators and proctors • Administer practice session to all students • Login to PearsonAccess operational (blue) site • Verify the accuracy of ALL PreID student information • Add new students or delete students with inaccurate information for reentry, if applicable • Create classes and assign students to classes • Create test sessions and assign classes to test sessions • Print Student Authorizations Tickets • Provide Session Roster, Student Authorization Tickets, and test group codes to test administrator on the day of testing.

  48. W_TAM 8-9; RMS_TAM 12-13 PREIDENTIFIED ROSTER AND LABELS • The student information generated by the vendor is based on students enrolled at your school as of January 21 2011. • A Control D report was generated with the PreID file information • Verify the information on the PreID Roster against the school’s student information database. • Verify that students are still enrolled and will be tested. • The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. • Only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the PreID labels. • You are NOT required to grid the missing numbers of a SSN. • Always use the Florida ID number, not the District’s student ID number when verifying student’s information or when hand-gridding an answer document.

  49. W_TA M 8-9; RMS_TAM 12-13 PREIDENTIFIED ROSTER AND LABELS(continued) • Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing, Grades 3-8 Reading and Mathematics, and Grades 5, 8, and 11 Science: • Student name • Student Florida ID number • District number • School number • Grade level • Four elements MUST be correct on a student PreID label for RETAKE: • Student name • Student Florida ID number • District number • School number • If any of the critical fields noted above are INCORRECT, do NOT use the PreID label.

  50. W_TAM iv, 6-7; RMS_TAM vii, 11 Pre-identified student labelsWhat’s New for the 2011 FCAT/FCAT 2.0 • Student Grid Sheets and PreID labels • Ethnicity Category • Indicates whether a student is Hispanic or Latino • Grid Y for Yes OR N for No • Y or N is printed on student labels next to Hisp/Latino • Race Category • Grid Y for Yes OR N for No next to each category • Y may be gridded for more than one Race category • Race code(s) are printed on student labels next to Race

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