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Assigning Resources

Learn how to effectively assign resources, budgeting tips, risk management strategies, and planning techniques for successful project execution.

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Assigning Resources

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  1. Assigning Resources A schedule is not complete until all the resources necessary to complete the project have been committed or assigned.

  2. Factors to Consider • Availability of other resources • Depletion of available float time • Impact on critical path • Impact on budget

  3. Non-Labor Resources • Lab time • Facilities • Prototype parts/systems • Equipment • Materials

  4. Budgeting Relationship Level of Detail Definitive Estimate : -5% to +10% Budget Estimate : -10% to +25% Order of Magnitude Estimate : -25% to +75% Planning Time plus Experience

  5. Obtaining Cost Data • Experience from past projects • Functional subject matter experts • Lessons learned • Vendor quotes or bids • Catalogs • Cost estimating guides • Buyers

  6. Major Cost Categories • Capital Costs • Equipment • Facility Modifications • Expenses • Labor costs • Material costs • Vendor/consultant costs

  7. Other Cost Components • Overhead • Management or contingency reserve

  8. Project Overhead • Equipment rental • Travel • Consultants • Contract labor • Facility support

  9. Contingency Reserve • Weather delays • Changes in design • Unforeseen price increases • Estimating errors • Other project risks

  10. What Is Risk? Risk can be defined as: “Any threat to project success.”

  11. Project Scope Cost Quality Within Available Resources Schedule Project Risk

  12. Risk Plan Development Risk Identification Risk Quantification Risk Monitoring Response Development

  13. Risk Identification Methods • Brainstorming • Subject matter experts • Historical data • Lessons learned

  14. Common Sources of Risk • Quality requirements • Schedule constraints • Cost limitations • New technology • Project complexity • Third-party performance • Contract terms (legal)

  15. Prioritizing & Planning

  16. Risk Worksheet Project Manager: Date: Project Title: Risk Description: Risk Priority: 1 2 3 (Circle the Priority) Probability %: Risk Event Value (REV): Expected Monetary Value (EMV): Impacts: Quality Schedule Cost Scope Preventative Plan (Proactive Plan): (For Priority 1 Risks) Contingency Plan (Reactive Plan): (For Priority 1 and 2 Risks) Date of Last Review: Date of Last Review: Risk Worksheet

  17. Section 3.0 End of Planning Phase

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