SMS (safety management system)

1. SMS(safety management system) AF115

2. What is SMS? • A comprehensive organizational safety program, encompassing all areas of the operation, which includes a proactive component to systematically examine and document all hazards.

3. History • Began at ICAO • TC adopted the idea from ICAO and assisted in the formation of the concept along with Australia • Coincidently ICAO HQ’s are located in Montreal.

4. SMS Policy Manual Sectiona • Document Control • Safety Policy • Non-Punitive Reporting Policy • Roles and Responsibilities • Safety Objectives and Performance Goals • Management Review • Safety Oversight • Safety reporting • Hazard Identification and Risk Assessment • Accident and Incident Investigation

5. Cont’d… • Staff/ Student Training • Monitoring and Evaluation Review • Quality Assurance • Documentation of Processes and Procedures • Record and Report Management • Emergency Response Preparedness

6. Document Control • How is the SMS Policy Manual going to be updated? • http://youtube.com/watch?v=UJL33pdsCLM

7. Safety Policy • 1.1Safety Policy • Confederation College is committed to maintaining a safe, healthy and sustainable working environment for our staff and students. Everybody who works and learns, at the Confederation College Aviation Centre of Excellence, is responsible for meeting this requirement.

8. Safety Policy Cont’d… • Our commitments are to: • Achieve the highest levels of aviation safety performance. • Seek to achieve zero harm to people and minimal impact on the environment through our operations. • Systematically manage aviation safety matters • Consult with staff and students to encourage active participation at all levels within our organization. • To provide incentives for staff and students to work in accordance with good safety practice and disincentives for those working contrary to established good safety practice. • Promote a culture in which all Confederation College staff and students share these commitments

9. Safety Policy Cont’d… • To achieve these commitments we will develop, implement and maintain effective aviation safety management systems and processes that enable us to: • a) Identify, assess and manage hazards, impacts and risks from our aviation activities as well as identify areas for improvement through comprehensive incident reporting and investigation. • b) Meet and, where possible exceed legislative and regulatory requirements. • c) Train and deploy competent people and allocate responsibilities and tasks commensurate with individual skills. • d) Set, achieve and report against objectives and targets to demonstrate continual performance improvement. • e) Maintain a culture to encourage the free and honest reporting of aviation safety issues.

10. “NOT MY JOB” This is a story about four people named Everybody, Somebody, Anybody and Nobody. There was an important job to be done and Everybody was sure that Somebody would do it. Anybody could have done it, but Nobody did it. Somebody got upset about that, because it was Everybody’s job. Everybody thought Anybody could do it, but Nobody realized that Everybody wouldn’t do it. It ended up that Everybody blamed Somebody when Nobody did what Anybody could have.

11. Non-Punitive Reporting Policy • Non-Punitive Reporting Policy • A safe learning and working environment is Confederation College’s Aviation Center of Excellence most important commitment. • To achieve this commitment: • a) It is vital that we have uninhibited reporting of all incidents and occurrences that compromise the safety of our operations. • b) Confederation College’s ACE encourages all staff and students to use the reporting system in place. Confidentiality will be preserved, at all times within the law. • c) All students and staff are responsible to communicate safety matters, this communication will never result in disciplinary action. • note: • This policy cannot applyto criminal, or regulatory infractions. • It also does not preclude similar, repeat events.

12. Roles and Responsibilities • Of: • Accountable Executive (AE) • Dean or Chair • Person Responsible for SMS (PRS) • Staff and Students

13. Your Responsibility in the SMS… • All students and staff are responsible to report, any and all hazards, incidents and accidents through the reporting system available, or directly to the PRS in their functional area. • All students and staff have the authority to prevent any unsafe act, by any reasonable means.

14. Safety Objectives and Goals • Objectives- a relatively broad set of statements usually derived from the Safety Policy • i.e. To identify and eliminate hazardous conditions found at and concerning the ACE • Goals- specific and measurable goals that allow us to measure the degree of success of our SMS.

15. Management Review • How is management going to review these goals and the success of the SMS.

16. Safety Reporting • An open non anonymous reporting system is ideal • One where every feels open to speak of an incident they encountered so that others may not suffer the same incident. • Reporting can be verbal or written • Would report Hazards\Incidents\Accidents

17. Hazard Id and Risk Assessment • How are Hazards investigated. • What is your process for risk assessment

18. Accident\Incident Investigation • Described method for accident\ incident investigation. • What you are going to do prevent a reoccurrence.

19. Staff/ Student Training • Describe the type of training that staff and students are required to get. • Process for measuring its effectiveness (methods of testing) • How is the training going to be documented

20. Monitoring and Evaluation of SMS • Process for review • Who is involved in review • How often is it conducted • What parts of the SMS are going to be reviewed

21. Quality Assurance • The process for ensuring the quality of your product- YOU • Back seat rides with you and your instructor • Mutual instructor rides • SI rides • KPI for classes • Classes audited

22. Documentation • What paperwork are you looking for • Where will it be stored • How are you going to store • How will you ensure follow up • What documentation will be made available to staff and students

23. ERP • Similar to what we already covered in class but with more details and more specific emergencies • An entire manual in itself, would even contain most of what is in the 922 pamphlet