Behind the Scenes in Electronic Resources

1. Behind the Scenes in Electronic Resources Joyce McDonough Susan Marcin Colleen Major KrystieKlahn 2014.07.11

2. Administrative Perspective • Every Library is unique • Each organizes responsibility for eResources differently. • What you should expect to know when you visit a library • Overall Organization • Major Changes anticipated or underway • Staffing Changes

3. Collections & Services

4. Bibliographic Services & Collection Development Group

5. Continuing & Electronic Resources Management Division

6. Changes • Anticipated • New Library Management System • Underway • 2CUL • 2CUL consortial ERM • Staffing Changes • University Librarian retiring

7. Administrative Perspective • Keep the number of Knowledge bases maintained to a minimum • Size matters • Matters in terms of staffing • How is work broken up? • How many departments are involved? • How many handoffs occur for an item to be acquired and accessible? • Matters in terms of controlling & organizing content • Smaller collections might use spreadsheets • Medium size collections might use an access database • The larger the budget/library, the more likely you are to find an ERM in use • Matters in terms of the amount of material the library can acquire

8. Basic Information about the Library • Collection Budget • Information Sheet for Database Vendors https://library.columbia.edu/bts/cerm/vendor_data.html • Collecting areas

9. Columbia University Libraries • eJournals • 182,987 bibliographic records • 367,075 URL’s • eResources • 46,369 bibliographic records • 50,883 URL’s • eBooks • 2,297,707 bibliographic records • 2,514,774 URL’s • Government Documents • 135,700 bibliographic records • 149,179 URL’s

10. Electronic Resources Chain Oliver Pesch’s Presentation: ERM’s and the eResource Life-Cycle: http://tinyurl.com/ERLifeCycle