Proposed 2012-2013 Biennial Budget

1. Proposed 2012-2013 Biennial Budget City of West Linn, Oregon

2. Agenda • Call to Order • Summary of Citizen Outreach & Questions • Election of Chair and Vice Chair • Public Comment • State Revenue Sharing • Staff Presentation on Projected Amounts and Proposed Uses • Public Testimony • Budget Presentation by Fund • Including “Issues & Options” papers sequentially • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

3. Citizen Outreach • Budget Committee Presentation on April 11, 2011 • Oregonian op-ed from Karen Hensley (West Linn Tidings will run this week) • Web site • Legal notices in West Linn Tidings • Attend a Citizens’ Budget Committee meeting • Public comment will be accepted at all meetings •  Send an email • Send any questions or comments to Chief Financial Officer Richard Seals at rseals@westlinnoregon.gov • Use the online Q&A forum • Log on to http://westlinnoregon.gov to review the Proposed 2013-2013 Biennial Budget online, and submit questions and comments to the online bulletin board for response and compilation by City staff • Schedule a meeting • CFO Seals is available to meet with interested citizens who would like a more detailed walk-through of the budget.  Email him at rseals@westlinnoregon.gov to set up a time to meet •  Make a phone call • Call CFO Seals at 503-657-0331 with questions, comments or concerns

4. Citizen Outreach • Attend a meeting – TBD • Send an email – 1 • Use the online Q&A forum – 4 • Schedule a meeting – 0 •  Make a phone call - 0

5. When can I review the full budget document online? • The full budget document will be posted online at 5:00 p.m. on Monday, April 11, 2011.

6. Have we considered outsourcing our police dept to Clackamas County Sheriff? Would this save citizens money and keep the city from having to fund a new police station? The City of West Linn is always interested in exploring alternative means of providing municipal services to save money. It is also critical that the services provided meet the high expectations of the West Linn community which rated its satisfaction with our police department as 7.6 (on a scale of 1-10) – one of the highest ratings for any of our services.We are aware that Wilsonville contracts with Clackamas County for police services as well as Happy Valley. As Wilsonville is probably closest to West Linn, let us look at comparable costs.Wilsonville’s costs of Police services from their FY11 budget totals $3,708,355 (just Personal Services and Materials & Services) for 18 FTEs. Below are their comparative measures: • Costs per Capita measure: $3.7M/18,050 = $205.43 per Capita• FTE per 1,000 Capita: 18 FTEs/18,050/1000 = 1.00 per 1,000 CapitaWest Linn’s costs of Police services from our FY11 budget totals $4,524,000 (just Personal Services and Materials & Services) for 35 FTEs (31 Sworn Officers plus 4 CSOs/Records). Below are our comparative measures: • Costs per Capita measure: $4.524M/24,500 = $184.65 per Capita• FTE per 1,000 Capita: 31 FTEs/24,500/1000 = 1.18 per 1,000 CapitaThese measures show that relative to Wilsonville, the cost of police services is less expensive in West Linn and West Linn residences receive slightly more sworn officers per resident.One concern with contracting out for police services is that it could be cost prohibitive to ever attempt to resurrect a city police department. Such costs would go far beyond simply recruiting police officers and police management to include procuring police vehicles; acquiring the technology and communications equipment required for operating a police department in the 21st century; developing a fully-functioning police station, and adding any other equipment and infrastructure that may be necessary. In other words, there may be no turning back once such a decision is made.In regards to the second question about whether contracting out would keep the City from funding a police station, that a police station would have to exist somewhere in the City, whether county officers staff it or city officers staff it. Assuming that county officers serving West Linn could utilize an existing county facility located outside of West Linn would pull the quality of police services further away from the citizens that pay for this service – even if current capacity for this option exists.As with all budgets within the City, personal service costs driven by FTE counts representing the majority of the budget cost. We continue to strive in keeping our FTE counts down and in the sworn officer area, West Linn continues to have one of the lowest FTEs per Capita in the area.

7. I keep hearing about how our water system capital costs will expand our city's water infrastructure into Stafford. There was a master water plan done some years ago and then another done shortly after in 2008. Why was a new master water plan completed? What kind of growth does the new master water plan anticipate? Why are we paying to develop Stafford? • This online link has all of the City’s Master Plans.Regarding Updates:The Water Master Plan was updated in 2004, and again in 2008. Both of these plans are available at this online link. The 2008 Plan will be referenced to answer your remaining questions below.Regarding Reason for Updates:The Water Master Plan was updated in 2008 to address the changed circumstances, regulatory requirements, and updated technical data since 2004. Typically, 20-year Master Plans should be updated every five years because regulations change, project costs change, and development evolves.Regarding Growth Assumptions:The below page numbers from the 2008 Water Master Plan discuss the various growth assumptions which the engineers used, anticipated, and projected in the various respective areas: • General: 3-1 • Service Area: 3-1 • Planning Period: 3-1 • Land Use: 3-1 • Historical Population: 3-2 • Historical Water Demands: 3-3 • Population Forecasts : 3-3 • Water Demand Projections :3-5 • Summary: 3-7 • Regarding Stafford:Below is the statement of the study area included which was taken from Page ES-1 of the Executive Summary of the 2008 Master Plan.  This statement explicitly excludes the Stafford area from the Water Master Plan's study area:“The study area for this master plan includes the City’s existing water service area and all areas within the City’s existing UGB.”

8. I see that the budget reduces the NA grants from $1500 to $500 per year. Why do the neighborhood association accounts have fund balances? What should the associations be spending that money on? • Why do the neighborhood association accounts have fund balances? • Neighborhood Associations have fund balances because of past precedence that has allowed them to keep their balances from year-to-year.  In prior years, when funds were not rolled over, there was a "run" on the balances which may have resulted in unnecessary expenditures (for example, one NA bought a bench which sat uninstalled in City Hall for a year until a suitable location was determined). • What should the associations be spending that money on? • The funds are available for Neighborhood Associations to spend on community events and activities (e.g. picnics, clean up days, etc.), as well as outreach (postage, meeting postcards).  The City of West Linn manages all land-use related mailings.

9. Agenda • Call to Order • Summary of Citizen Outreach & Questions • Election of Chair and Vice Chair • Public Comment • State Revenue Sharing • Staff Presentation on Projected Amounts and Proposed Uses • Public Testimony • Budget Presentation by Fund • Including “Issues & Options” papers sequentially • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

10. Agenda • Call to Order • Summary of Citizen Outreach & Questions • Election of Chair and Vice Chair • Public Comment • State Revenue Sharing • Staff Presentation on Projected Amounts and Proposed Uses • Public Testimony • Budget Presentation by Fund • Including “Issues & Options” papers sequentially • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

11. Agenda • Call to Order • Summary of Citizen Outreach & Questions • Election of Chair and Vice Chair • Public Comment • State Revenue Sharing • Staff Presentation on Projected Amounts and Proposed Uses • Public Testimony • Budget Presentation by Fund • Including “Issues & Options” papers sequentially • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

12. State Revenue Sharing Proposed Uses • In order to receive these state funds, there are two public hearings are required: • Citizens’ Budget Committee • City Council Adoption • Funds are proposed to be used as shown below:

13. Agenda • Call to Order • Summary of Citizen Outreach & Questions • Election of Chair and Vice Chair • Public Comment • State Revenue Sharing • Staff Presentation on Projected Amounts and Proposed Uses • Public Testimony • Budget Presentation by Fund • Including “Issues & Options” papers sequentially • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

14. Agenda • Call to Order • Summary of Citizen Outreach & Questions • Election of Chair and Vice Chair • Public Comment • State Revenue Sharing • Staff Presentation on Projected Amounts and Proposed Uses • Public Testimony • Budget Presentation by Fund • Including “Issues & Options” papers sequentially • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

15. General Fund

16. City Council

17. Administration

18. Issues & Options – Newsletter publication

19. Communications

20. Issues & Options – WFTV Funding

21. Human Resources

22. Finance

23. Information Technology

24. Facilities

25. Municipal Court

26. Public Works Support Svcs.

27. Vehicle & Equip. Maintenance

28. Non-Departmental

29. Issues & Options – NA Stipends

30. Issues & Options – Community Grants

31. Public Safety Fund

32. Agenda – May 3, 2011 • Call to Order • Public Comment • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting • Overview of Received Public Comment • Budget Presentation by Fund • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

33. Agenda – May 3, 2011 • Call to Order • Public Comment • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting • Overview of Received Public Comment • Budget Presentation by Fund • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

34. Summary/Recap of April 19, 2011 Meeting • Call to Order • Summary of Citizen Outreach & Questions • Election of Chair and Vice Chair • Karen Hensley, Chair • Thomas Frank, Vice Chair • Public Comment • State Revenue Sharing • Staff Presentation on Projected Amounts and Proposed Uses • Public Testimony • Budget Presentation by Fund • General Fund & Public Safety Fund • Unanimous decisions on all “Issues & Options” papers: • Newsletter – monthly full-color publication with desire to offer email/online option • WFTV Funding – 16% of cable franchise fees with additional 8% available based on performance incentives • NA Stipends - $10,000 per year total for all NAs; NA presidents to decide allocation methodology • Community grants – acceptance of citizen subcommittee recommendations

35. Agenda – May 3, 2011 • Call to Order • Public Comment • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting • Overview of Received Public Comment • Budget Presentation by Fund • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

36. Overview of Received Public Comment • Email inquiry • Salaries • Resources overview • Franchise fee revenues • Electric vehicle questions

37. Overview of Received Public Comment

38. Agenda – May 3, 2011 • Call to Order • Public Comment • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting • Overview of Received Public Comment • Budget Presentation by Fund • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

39. Library Fund

40. Parks & Recreation Fund

41. Building Inspections Fund

42. Planning Fund

43. Street Fund

44. Water Fund

45. Environmental Services Fund

46. SDC Fund

47. Parks Bond Fund

48. Debt Service Fund

49. Agenda – May 3, 2011 • Call to Order • Public Comment • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting • Overview of Received Public Comment • Budget Presentation by Fund • Capital Improvement Plan • Staff Presentation on Six Year Capital Improvement Plan (CIP) • Public Testimony • Committee Approval • Public Comment • Final Budget Committee Vote • Budget approval • Tax rate and bonded levy approval • Adjourn

50. Capital Improvement Plan