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Phased Approach to Training. Pilot Completed May 2007Training of Registrars, Funeral Directors and 3 medical facilities in the pilot county. Medical Examiners statewide were trained during the pilotPhase I June 2007, Concurrent training of:566 Local Registrar Offices Training by State Reg
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1. New Jersey Mandatory EDRS Fax Hybrid - Interim Option
for Physician Compliance
Presented by Joseph A. Komosinski, State Registrar
609.984.3445 joseph.komosinski@doh.state.nj.us
2. Phased Approach to Training Pilot Completed May 2007
Training of Registrars, Funeral Directors and 3 medical facilities in the pilot county.
Medical Examiners statewide were trained during the pilot
Phase I June 2007, Concurrent training of:
566 Local Registrar Offices
Training by State Registrar
Target completion by Oct 2007
800 + Funeral Homes
Training by the New Jersey Funeral Directors Association
Target completion by Oct 2008
3. Phased Approach to Training (continued) Phase II Training of Medical Facilities
Hospitals, Long Term Care, Nursing Homes, Hospice
1200 Medical facilities to be trained in total
Training by State Registrar & Director of Health Statistics
Medical Facilities who have approached the Department will receive training in Fall 2007
Remaining Medical Facilities will receive training beginning Spring of 2008
Phase III Training of Private Practice Physicians
Training to commence upon the conclusion of Phase II
Physicians can self-register and utilize on-line tutorials
4. Physician Self-Registration
6. Fax Hybrid Compliance Physician has not been trained and has not self registered to use the EDRS
Physician completes the paper death certificate
The Funeral Director obtains the paper death certificate when the body is picked up
Funeral Director completes Demographic Information in the EDRS
Funeral Director selects to process manual medical information and the Fax Hybrid begins
The EDRS prints a bar coded cover sheet that corresponds to the death certificate being processed. The Funeral Director faxes the cover sheet and the paper death certificate completed by the physician to the EDRS server
12. Back End Processing Fax Hybrid document is electronically transmitted to the State Registrar
The State staff enters the medical information into the EDRS and the completely electronic record becomes the permanent record on file.
The record is accessible by the State and Local Registrar to print a paper copy for the archives and for certified copies.
14. Measurable Success Prior to implementation of Fax Hybrid Option
Since they were forced to re-enter all the data on the paper certificate Funeral Directors utilization of the system within the pilot county dropped to an all time low of less than 1%
Many began to view the system as optional and legislation to make participation voluntary was introduced
Following implementation of Fax Hybrid Option
Funeral Directory participation soared to an all time high of 82% within the pilot county
The proposed legislation was pulled
The Funeral Directors Association dedicated staff, funding and training to the statewide deployment
Medical facilities and physicians are requesting training