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Preparing a Seminar or Project Presentation in PowerPoint

Preparing a Seminar or Project Presentation in PowerPoint. Uwe G. Kersting. Start PowerPoint. File > New … Choose a sensible template (theme) like generic or blank Most themes are for “business” presentations None are custom-tailored for research or seminar presentations

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Preparing a Seminar or Project Presentation in PowerPoint

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  1. Preparing a Seminar or Project Presentation in PowerPoint Uwe G. Kersting

  2. Start PowerPoint • File >New … • Choose a sensible template (theme) like generic or blank • Most themes are for “business” presentations • None are custom-tailored for research or seminar presentations • This one here is one of the recommended ones from our department. While being reasonably calm it may have too much in it already – I think: the simpler the better; only one or two logos or design items in the background. • A good idea is to generate your own and save it on your computer - under ‘design’ you can save a design at the bottom of the design list in the ribbon >Save current theme

  3. More about templates/designs • Under >View >Slide master you can see a parent master slide and children of it (on the left). The idea is that all children use, e.g., the same background but different arrangements of text boxes. Typically, one for a heading and one or several for the contents. Here you can also predefine fonts and styles. Once you have designed the master slides, close the master view and you can select these items when adding a new slide in the home ribbon. • General tips: Good contrast – yellow (or white) font on dark blue is a classic; these days people get less colorful: just black font on white background, or the inverse. White background can be of advantage when inserting graphs from papers or text documents which come with white background anyways.

  4. Some examples • For your own template: • set the text box format such that the font is always the same size (don’t ‘shrink to autofit’) • Suggestion: • Titles: font size 32 and above • Text: font size 24 and above

  5. Reducing traumatic brain injury in young soccer players You may find some nice office cliparts! Joe Smartguy Course: Sports Injuries – 2012 Final presentation You may well use a different design for the title slide

  6. Background/Introduction • Several studies have shown that traumatic brain injury (concussion) is quite common in soccer. A paper by Jones et al. (1981) pointed at the fact that players between 14 and 17 years of age are most likely to suffer head injuries (12 – 16% of players per season). On the other hand, did MacKey and coworkers (1989) find over 24% of 16 year olds being diagnosed and treated for brain injury. • In a review paper by Peterson and Scholz (2001) it was indicated that the number of undiagnosed injuries may be double as high as estimated in the respective studies. Jones et al. have included the greatest age range of players compared to all others mentioned in the review paper. The authors conclude that the injury risk may be highest in players under the age of 13 which makes it extremely important to investigate this age group in greater detail.

  7. Background/Introduction • Observations: • Injury rates between 12 – 16% at 14 – 17 years (Jones et a., 1981) • Injury rate of 24% in 16 year olds (MacKey et al., 1989) • double number of undiagnosed injuries;possibly highest in players under 13 years(Peterson & Scholz, 2001) Which one was better? Sure you would have to explain what was written on the previous slide anyways but do you need to write it all down?

  8. Purpose of the study • Investigate the traumatic brain injury prevalence in youth soccer teams aged from 10 – 16 years • Differentiate between genders Wooohey! Dazzling animations (they come with sound) distract a lot. Cartoons which have nothing to do with the topic may even be worse: Don’t! My personally preferred is: fade …

  9. FiguresExcitation-contraction coupling • I am highly convinced that scanning a figure from a book or article may be very helpful. However, crop extensive figure footers off and replace by some short explanations of key terms/symbols in the figure. The trick is explaining it in words.

  10. Current understanding • If scanning make sure to align the figure (either in PPT or in a photo manipulation program). Remember: All graphs need magnitudes and units along their axes. Don’t cut them off when scanning/cropping. • Make them look nice!

  11. Current understanding • If scanning make sure to align the figure (either in PPT or in a photo manipulation program). Remember: All graphs need magnitudes and units along their axes. Don’t cut them off when scanning/cropping. • Make them look nice!

  12. Pilot Data • Prevalence declines with age • What is the effect of interventions: • headgear • mouth guards • etc. ? Inserting a chart from Excel: Two options: 1) If you just paste it (ctrl v) it will be inserted as a ‘microsoft graphics object’. This may be helpful as it will update the chart as soon as you update the data in the source file. However, they may change formatting, get messed up when zooming, etc. …

  13. Pilot Data • Prevalence declines with age • What is the effect of interventions: • headgear • mouth guards • etc. ? Oops!

  14. Pilot Data • Prevalence declines with age • What is the effect of interventions: • headgear • mouth guards • etc. ? Inserting a chart from Excel: 2) You can just paste it as a picture (enhanced metafile). This maintains its appearance. However, you may have to remove background colour or lines in excel if you don’t want to cover the background on the slide.

  15. Pilot Data • Prevalence declines with age • What is the effect of interventions: • headgear • mouth guards • etc. ? But it can be zoomed and moved without changing font and graphics ratios. See!

  16. Acknowledgements • At the end of any presentation, acknowledge the contribution or generous assistance of others, financial or otherwise. • I have to thank Winston Byblow, The University of Auckland, for giving access to his course materials of Sportsci 702. • You may also insert videos or hyperlinks to websites in your presentation (make sure they work): Example below with some more info on design, graphs etc.! click here!

  17. Verbal Presentation • Rehearse your talk and make sure it meets the time requirements. (Use “Rehearse timings” (under >Slide show), but don’t save them!) • Speak clearly and confidently, but not too fast. • Know your audience. It is OK to be a little nervous, but not OK to speak above or below the level of your audience. Prepare for a scientifically literate audience, but remember not everyone is an expert in your area. • Make eye contact. • Avoid the use of colloquialisms: “there are like heaps and heaps of head injuries in soccer, and like, it’s really dangerous.” • Check your slides fore typos. • During questions, do not interrupt the person asking the question. Listen, think, then respond! – In large lecture theatres repeat the question to the audience (i.e., more time for you and you’ll not loose the others starting a private discussion). • Prepare/rehearse answers to likely questions. (Prepare extra slides that illustrate your answer!)

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