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MOSS 2007 (Departmental Portal Website) Tutorial

MOSS 2007 (Departmental Portal Website) Tutorial. http://socialwork.hku.hk/portal. Topics involved:. What is MOSS 2007? Problems of sending email to revise document Benefits of using this MOSS 2007 Functions of MOSS 2007 Login to the portal Parts in the page

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MOSS 2007 (Departmental Portal Website) Tutorial

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  1. MOSS 2007 (Departmental Portal Website) Tutorial http://socialwork.hku.hk/portal

  2. Topics involved: • What is MOSS 2007? • Problems of sending email to revise document • Benefits of using this MOSS 2007 • Functions of MOSS 2007 • Login to the portal • Parts in the page • Share information on the departmental portal website • Alert me when an item is changed • Logout from the portal • Connect portal’s calendar with Outlook 2007

  3. What is MOSS 2007? • MOSS is called Microsoft Office SharePoint Server • It helps organization’s information to be stored and organized in one central place, access via a simple web-based application • It can be acted as a document management system, personal website or project website

  4. Problems of sending email to revise document as an example Problems: The document’s version is messy. User cannot trace back each version easily as each user keeps their “own” version.

  5. Possible solution to the problem Advantages of using MOSS 2007: User can keep track of each version history, fall back to previous version if needed. User can write simple comment on what’s been changed in each version of document.

  6. Benefits of using MOSS 2007 • [Search] Find the information quickly whenever, wherever you want • [Alert] Connect to that information to stay updated • [Centralize] Share information with others • [Ease of use] Complete tasks using standard tools which you might have already known (e.g. Microsoft Office)

  7. Functions in MOSS 2007 • File and Document Management System • Web-based collaboration service • Development platform

  8. What can I do with MOSS 2007? • A project site for the development team • A place to search and find any type of information, such as Word, Excel, PDF, etc. • A personal website for private or public use

  9. Login to the portal http://socialwork.hku.hk/portal Username:your email address Password: Password will be sent to you soon.

  10. Parts in the page (6)Quick Launch (2) Document Libraries (1)Search (4) Announcement (3) Calendar (5) Useful link

  11. Parts in the page • Search • Type the keywords of a file to search • Document Libraries • Library is a list of document or file attached in it • Calendar • Upcoming events can be posted in the calendar • Announcement • A method to post general information of interest to all site users • Useful link • It acts as a list of favorites or frequent access hyperlinks • Quick Launch • A list of links which you can access directly

  12. How to share information? 1.Click on one of the libraries

  13. How to share information? 2. Click on the arrow next to “Upload” 3. Click on “Upload Multiple Documents”

  14. How to share information? 4. Select file(s) which you would like to upload 5.Click “Ok”

  15. How to share information? Click “Yes”

  16. How to share information? File uploaded.

  17. How to share information?-Email as a link 1. Click on the arrow besides the document 2. Click on “Send To”  “E-mail a Link”

  18. How to share information?-Email as a link Specify whom you want to send and subject.

  19. How to be alerted when an item is changed? 1. Click on the arrow besides “Actions” 2. Click on “Alert Me”

  20. How to be alerted when an item is changed? 3. Change the Alert Title 4. Specify the alert preferences: 5. Click “Ok”

  21. How to be alerted when an item is changed?

  22. Logout from the portal • Please remember to “logout” from the portal when you finished using portal website for security precaution. 1. Click on this 2. Click on Sign out

  23. How to get connected to the portal’s calendar using outlook 2007? 1. Click on “Connect to Outlook”

  24. How to get connected to the portal’s calendar using outlook 2007? Click on “Yes”

  25. How to get connected to the portal’s calendar using outlook 2007? Department’s timetable is included side by side with your own calendar.

  26. How to get connected to the portal’s calendar using outlook 2007? Click the arrow back and forth to toggle back to “Overlay” mode or “Side by Side” mode

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