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California Community Colleges Chancellor’s Office CIO Conference Presentation

California Community Colleges Chancellor’s Office CIO Conference Presentation The Dana on Mission Bay November 2, 2012. Top 5 Questions. How do I get into CIV2? What am I supposed to see once there? Where do I send my questions? District staff and access to CIV2?

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California Community Colleges Chancellor’s Office CIO Conference Presentation

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  1. California Community Colleges Chancellor’s Office CIO Conference Presentation The Dana on Mission Bay November 2, 2012

  2. Top 5 Questions • How do I get into CIV2? • What am I supposed to see once there? • Where do I send my questions? • District staff and access to CIV2? • How soon will you approve my proposals?

  3. Significant Changes in CIV2 • CIO Determination – College Role and Functions • 10 Proposal Forms to “Action-Driven” Menu • MIS Data Elements Course Basic (CB) and Program (SP) Validation Enforced • Public Search Tool – All Active College Courses and Program Files Available

  4. CIV2 and Integrated Data Title 5 Chapter 6. Curriculum and Instruction Title 5 55000.5 Handbook: Monitoring and Review of Approved Courses and Programs – Program and Course Approval Handbook (PCAH) TOP Code Curriculum Inventory Version 2 MIS Data Element Dictionary Public Search Tool http://curriculum.cccco.edu Reports Data Mart

  5. Curriculum Inventory Version 2 - CIV2 Three Access Points • http://curriculum.cccco.edu • CCCCO Website: www.cccco.edu/aad Select Curriculum & Instruction, Select Curriculum • CCCCO Website: DATAMART

  6. www.cccco.edu

  7. District Access to College CI • Requires a unique user name/email account for each college site – College CIO grants access. • Multi-College District: CIV2 curriculum records are mapped to the college account – so a unique user name/email is required.

  8. Change: College Roles & Functions Upon Launch: -College CIOs will be able to grant users “College CIO” level access Phased Implementation: -CI Lead and CI Writer functions will not be available when CI launches (9/10/12). Additional technical support will be provided when the roles become available.

  9. Landing Page

  10. Public Search Tool

  11. Public Search Tool: Filters

  12. College Sign In

  13. Decision Tree • Step 1 Action Type: New or Amend • Step 2 Proposal Type: Course or Program • Step 3 Credit Status: Credit or Noncredit • Step 4 MIS Data Elements: CB Course and SP Programs • Step 5 Attachments • Step 6 District Board Approved • Step 7 Regional Consortium Approved (CTE program goal – programs only)

  14. Amend: Action Definitions (for programs & courses) • Correction: An action to correct a value previously reported in error. This action will not issue a new control number. • Substantial Change: A new program or course based upon this proposal. This action will initiate a new control number. • Nonsubstantial Change: An action to change this program or course that will not initiate a new control number. • Active to Inactive: An action to make this program or course inactive. • Inactive to Active: An action to reactive this program or course which was previously made inactive.

  15. Amend: Action DefinitionsSubstantial Change vs. Nonsubstantial Change • Substantial Change: A new program or course based upon this proposal. This action will initiate a new control number. • Course: Change MIS Course Data Elements CB03, CB04, CB06, CB07, CB08, CB09, CB21, and/or CB22. • Program: Addition of new certificate, degree, or major/area of emphasis. Top code change to a different TOP code discipline. • Nonsubstantial Change: An action to change this program or course that will not initiate a new control number. • Course: Change MIS Course Data Elements CB01, CB02, CB05, CB10, CB11, CB12, CB13, CB14, CB15, CB19, CB20, CB23, and/or CB24. • Program: Title change, TOP code change within the same TOP code discipline, certificate unit change, degree unit change, or the addition/removal courses from an existing approved program.

  16. Amend: Action Features • Drop-down menu with auto-fill for items based upon selected action • For example, noncredit course selection results in only noncredit fields for entry (removing credit course related items) • Locked cells for proposal items that cannot be changed based upon the action selected • For example, substantial changes vs. nonsubstantial changes • Added MIS Data Element identifiers and coding • CB and SP codes • Validation process prior to submission

  17. MIS Data Elements • Course Basic Records • CB Codes • 24 Values • Program Student Award • SP Codes • 4 Values • Validation – Errors shown in red text – Contact Local MIS

  18. The Chancellor’s Office MIS DatabaseTelling Our Story Using Data Emp. Assign. EOPS DSPS Emp. Demo. Matric. Student Demographics (SB) Perkins Calendar Assignments Enrollments (SX) Sessions Fin. Aid Sections Pgm. Awds. Special Population Courses Cal- WORKs Assess.

  19. Resources - Access

  20. New Feature – Resources Link

  21. New Program or New Course

  22. Fields change based upon selection Program Award

  23. New Course: Select Credit Status

  24. Sample: Noncredit course selected

  25. CCCCO Review Process Roles & Functions • CI Reviewers will continue FIFO review process • Ongoing top priority given to AA-T & AS-T Degrees

  26. Program and Course Approval Handbook • September 2012 Release – Posted to website • Comprehensive Curriculum Topics • Section 4 – change to reflect current practice • Feedback Requested – submit to curriculum@cccco.edu

  27. Signature Page

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