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Human Resources 101

Human Resources 101. Presented by: NMSC. Objectives. Define Manpower Management What is Total Force Manpower Delineate Manpower Personnel Flow Process Define Managers Responsibilities Define Manpower Requirements Define Manpower Authorizations Define End Strength and Compensation

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Human Resources 101

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  1. Human Resources101 Presented by: NMSC

  2. Objectives Define Manpower Management What is Total Force Manpower Delineate Manpower Personnel Flow Process Define Managers Responsibilities Define Manpower Requirements Define Manpower Authorizations Define End Strength and Compensation Demonstrate Manpower & Personnel Systems relationships

  3. What is Manpower Management • It is the methodical process of determining, validating and using manpower requirements as a basis for • budget decisions, • determining manpower authorization priorities based on available funding and personnel inventory, • and the ability to link all these factors.

  4. The Manpower Process Identify the Mission, Function, Task Determine the requirements Program Billet (BSO 18) Authorize Billets Personnel Assets to the Fleet Feedback Recruiting Training Promotion Retention Distribution Inventory

  5. Total Force Manpower ODCR Manning Officer Billets OPA EDVR Manning DCPDS Activity Manpower Document Civilian Billets Enlisted Billets EPA Comptroller (funding) Contractor Billets Contracting Officer

  6. Military Manpower vs.Personnel RQMT’s BA “READINESSGAP” NMP COB NMP ROC POE & MFT BILLETS AUTHORIZED FAIR SHARE of INVENTORY CURRENT ONBOARD SMD/SQMD FMD/SMRD EDVR/ODCR MUSTER EDVR/ODCR MANPOWER “SPACES” PERSONNEL “FACES”

  7. Management Responsibilities • OPNAV • Manpower Management • Manpower Requirements Policy • ROC/POE Development • SQMD/SMDFMD/SHMD Final Approval • BUPERS • Personnel Management • Community Management • Recruiting Goals • TPPH • Promotion • Reserve Recall Demand Signal

  8. Management Responsibilities • N-12 • Approves SQMDs, SMDs, and FMDs. • N-1 • Manages End-strength for the Navy • Single manpower resource sponsor • Provides funds to DHP which are fenced off (can only be changed in the POM)

  9. Management Responsibilities • NAVMAC • Packet management. • TFMMS Design manager. • Manpower subject matter expert.

  10. Management Responsibilities • Budget Submission Office (BSO) • The major commanders or bureaus that are authorized manpower resources directly by CNO for the accomplishment of the assigned missions.

  11. Management Responsibilities • Sub-Claimant SMC • A command or activity immediately subordinate to the manpower claimant. • In BUMED they are the Regional Commanders: • NMSC • NCA • NME • NMW

  12. Management Responsibilities • Activity • Manage their AMD. • Initiate manpower changes due to changes in Mission, function and tasking. Naval Hospital on Capital Hill 1866-1906

  13. Management Responsibilities • Community Manager • A manager for an Officer/Enlisted designator/rating. • Responsible for the health and welfare of that segment. • Detailer • Fulfill the needs of the navy by matching the best officer/enlisted individual to a valid outstanding authorization.

  14. Management Responsibilities • Manning Control Authority (MCA) • BUPERS • Through EPMAC Provide centralized management of MCA information system requirements as the MCA Central Design Activity (CDA). • Controls manning priorities.

  15. Individual Account (IA) Military personnel who are not considered force structure manpower and consists of two categories: Transients, Patients, Prisoners, and Holdees (TPPH) Students, trainees, cadets and midshipmen *These are not reflected on your AMD

  16. Manpower Requirements Manpower requirements provide the Navy a dynamic system for planning, programming, and budgeting total force manpower resources to support the operating forces and the shore establishment under peacetime and wartime conditions.

  17. Basis of Manpower Requirements • Manpower requirements shall be based on directed mission, function, and tasks (MFTs) and/or Required Operational Capability/Projected Operational Environment (ROC/POE) and reflected on the Activity Manpower Document (AMD).

  18. Manpower Requirements Shall be base of fulfilling the approved Navy mission and shall be based on directed Missions, Functions, and Tasks (MFTs) All requirements are to be reflected on the AMD per OPNAVINST 1000.16K, it is recommended that your AMD be verified monthly

  19. Requirement Skills • Manpower requirements shall reflect the minimum quantity and quality of manpower required for peacetime and wartime to effectively and efficiently accomplish the activity’s mission.

  20. Requirement Determination Workload shall be determined using industrial engineering or other justifiable techniques which yield accurate manpower requirements. This is where the Navy Medicine Manpower Analyst Team (NM MAT) is involved at Navy Medicine Support Command (NMSC).

  21. Requirement Determination -Workload shall be determined using industrial engineering or other justifiable techniques which yield accurate manpower requirements. -The approved Navy standard workweeks are the key element used in the calculating manpower requirements.

  22. Identification of Manpower • Manpower Claimants shall identify manpower requirements as civilian unless justified as military essential. • Manpower Claimants shall rely on contractors to resource any new function not identified as military essential if it meets criteria in OPNAVINST 4860.7B.

  23. Civilian Manpower Requirements All civilian and contractor manpower requirements shall be reflected on the AMD at a minimum as Full-Time Equivalents (FTEs). Note: FTE equals 1 manpower work year. If you have two part time Nurses for one billet, do they equal one FTE? Yes Contactor billets are on the AMD same as the civilian, the only thing that is different is there are zero’s put on the authorization line for pay grade and occupational series.

  24. Manpower Requirements Authorization The term manpower requirements authorization describes a manpower requirement supported by approved funding and end strength. Authorizations are the basis for the planning and distribution of military personnel inventory. Authorizations are a reflection of BSO input & represent estimates for use in planning and programming through Total Force Manpower Management System

  25. Unfunded and funded Billets After a Resource Sponsor has funded and authorized 90% of the requirements, the the Activity Manpower Document (AMD) is assembled. The AMD reflects both funded and un-funded requirements for a single Unit Identification Code (UIC). This is a billet. • -A billet is an aggregation of three components: • Requirement, which is generated/validated by NAVMAC • Authorization, which is provided by Resource Sponsor • End Strength, which is approved by Congress

  26. REQUIREMENTS AND AUTHORIZATIONS When we speak of MANPOWER, we speak of PLACES OR SPACES, NOT PEOPLE. • Requirement: a validated need to accomplish a mission, function and task. A statement of work that needs to be established. A requirement can be funded or unfunded. An unfunded requirement may not have flavor i.e., it may not be Active Duty, Full Time Support or Selected Reserves. Once a requirement is funded it becomes an authorization. A requirement should be as generic as possible i.e., a Petty Officer and 1000 Series Designator requirement.

  27. REQUIREMENTS AND AUTHORIZATIONS Billet: an unfunded or funded requirement (an authorization), that has been defined by pay grade, designator, rate, NOBC, NEC, Occ Series, ect.. Authorization: when funding is applied to a qualitized requirement. End Strength: the number of spaces which can be filled in a given fiscal year, as authorized by Congress. A “ceiling number” or a “floor number” issued in the Authorization Act.

  28. Requirements: Validated Navy needsBillet: Requirement plus quality (Desig, Rate, Officer, Enlisted, or Occ Series)Authorizations: Funded portion of requirementEnd Strength: Total allowance of paid places approved by Congress Requirement + End Strength = Authorization REQUIREMENTS AND AUTHORIZATIONS

  29. Manpower Authorizations

  30. Manpower AuthorizationsMilitary personnel and strength planning recruiting training promotion and personnel distribution When aggregated to various Navy Levels form the basis for:

  31. Manpower Authorizations • Basic Rules: • A manpower authorization cannot exist without a valid manpower requirement documented in TFMMS. • Active duty military personnel authorizations changes impacting distribution shall reflect an effective begin date on or after the projected requisition take-up month, unless otherwise directed by the respective MCA.

  32. Manpower Authorizations • Basic rules continued: • New manpower authorizations shall be established for a minimum time duration of a normal tour of duty for that activity. • Manpower requirements shall be authorized with the same manpower Quality unless authorization compensation is not available or directed by CNO policy.

  33. Manpower Authorizations • Basic Rules Continued: • E-3 or below non-designated striker manpower shall not be coded as SELRES. • Civilian, contractor, and other (I.e., labor of opportunity) manpower authorizations are not required to be reflected on an activity’s AMD.

  34. Requirement Minimum Skill IAW mission, function and tasking May stand alone Used to support the POM process Is not eliminated unless a change in mission, function or task Authorization Must be supported by resourcing May not stand alone Indicates the manpower for the requirement (primary or alternate) If resources are removed, the authorization is removed. Requirements/Authorizations Relationship

  35. Manpower Resource Types • A requirement may be resourced: • By either a Primary or alternate manpower type • Manpower types are Officer, Enlisted or Civilian

  36. Total Force Manpower Management Covers: Military Personnel (Active Duty and Reserves) Civilian Personnel (Civil Service and Contractor) Borrowed Labor (Not under UIC) Individual Account (IAs)

  37. The Dog of Manpower Requirements FYDP Authorizations Inventory

  38. Manpower Balancing • Manpower balancing is the matching of active duty and reserve (MPN/RPN) manpower authorizations to end strength (quantity (QUAN/quality (QUAL).

  39. Manpower Compensation • Manpower claimants shall identify appropriate quantitative and qualitative compensation when revising the designator, pay grade, rate, or rating of existing active duty manpower authorizations.

  40. Unqualitized End-strength • Unqualitized Officer End-strength is considered O-3 and below. • Unqualitized Enlisted End-strength is considered E-7 and below.

  41. OPA Officer Programmed authorizations Provides the projected officer authorizations for the out years. Used for community management. EPA Enlisted Programmed Authorizations Provides the projected enlisted authorizations for the out years. Used for community management. Programmed Manpower Authorizations System

  42. Programming and Reprogramming • Planning, Programming, and Budgeting System (PPBS) • Decisions made as a part of PPBS result in the programming and reprogramming of manpower. • Programming manpower includes adding or deleting end-strength. • Reprogramming manpower includes transferring end-strength from one LOA to another.

  43. Future Years Defense Plan (FYDP) • FYDP • The number of officer and enlisted, active and reserves resources by Fiscal year. • Allocated down to the LOA for resourcing the like amount of authorizations.

  44. Manpower Systems Management

  45. Manpower Management Systems TFMMS: Total Force Manpower Management System TMMCA: TFMMS Micro Management Change Application DCPDS: Defense Civilian Personnel Data System DMHRSi: Defense Medical Health Reporting System internet AMPPS: Activity Manpower Personnel Processing System

  46. Total Force Manpower Management System(TFMMS) • Provides users of manpower information with effective automatic data processing support for manpower planning and programming functions. In addition, TFMMS supplies information to other civilian and military personnel accounting and distribution systems to assist them in their total force management functions. TFMMS Manpower Management Approach is the tracking and displaying of Navy manpower requirements through the use of unique Billet Identification Numbers (BINs).

  47. TFMMS Micro Management Change Application(TMMCA) • What is it? • Querying tool • Software package/Microsoft Access • Install on any PC • Unclassified • What does it do? • Allows unclassified access to classified data warehouse (TFMMS) • Extracts data from TFMMS • AMD information • Specific activity or entire claimant • End-strength • Simpler data Manipulation • GUI-Microsoft Access • Modeling

  48. Defense Civilian Personnel Data System(DCPDS) • A single human resources information system that will support civilian personnel operations in the Department of Defense (DoD). • Use by all DOD agencies to support civilian personnel in the DOD. • https://compo.dcpds.cpms.osd.mil/

  49. Defense Medical Health Reporting System internet(DMHRSI) • A tool that matches your AMD. • Each persons is assigned to an Billet • with an ORG code. It captures • workload from the activities. Is used • to View where personnel are placed.

  50. Activity Manpower Personnel Processing System(AMPPS) • Use to process Manpower Change Requests. • Web Based • Web Address: http://nmsc.med.navy.mil/www/nmsc/navmenu1.asp

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