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Emails gone Wild !

A special SharePoint presentation for Tech Day 2010 by Chris Abelardo I.T. Consultant CSU Fullerton. Emails gone Wild !. So here’s the story…. This is Jeffrey. So here’s the story…. This is Jeffrey … He works on Campus. So here’s the story…. This is Jeffrey … He works on Campus

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Emails gone Wild !

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  1. A special SharePoint presentation for Tech Day 2010 by Chris Abelardo I.T. Consultant CSU Fullerton Emails gone Wild!

  2. So here’s the story… This is Jeffrey

  3. So here’s the story… This is Jeffrey … He works on Campus

  4. So here’s the story… This is Jeffrey … He works on Campus … in a department Far far away…

  5. So here’s the story… Hello! This is Jeffrey … He works on Campus … in a department Far far away…

  6. Jeffrey has department meetings monthly…

  7. Jeffrey has department meetings monthly… Boy do I know it!

  8. Jeffrey has department meetings monthly… By the way, this is Gertrude… She works with Jeffrey.

  9. Ok, back to his meetings…

  10. Jeffrey is very Detail oriented

  11. Jeffrey is very Detail oriented Every monthly Meeting…

  12. Jeffrey is very Detail oriented Every monthly Meeting… He sends the Following to his staff-

  13. An agenda < 500Kilobytes

  14. An agenda < 500Kilobytes (not too bad)

  15. An agenda < 500Kilobytes (not too bad) The Minutes from Last months meeting < 1megabyte (still harmless)

  16. And finally…

  17. And finally… 3-4 Handouts

  18. And finally… 3-4 Handouts (lots of graphics) > 3 Megabytes

  19. And finally… 3-4 Handouts (lots of graphics) > 3 Megabytes (uh oh)

  20. Email Size Grand Total… • Approximate email size = 5 Megabytes

  21. Email Size Grand Total… • Approximate email size = 5 Megabytes Ned the IT Guy: Hardly what I would consider… Wild.

  22. It gets better. • Approximate email size = 5 Megabytes

  23. It gets better. • Approximate email size = 5 Megabytes • Number of attendees 22

  24. It gets better. • Approximate email size = 5 Megabytes • Number of attendees / email recipients = 22 • CC’d (carbon copied) but not Attending = 3

  25. It gets better. • Approximate email size = 5 Megabytes • Number of attendees / email recipients = 22 • CC’d (carbon copied) but not Attending = 3 Current total size on campus Email server = 125 Megabytes

  26. It gets better. • Approximate email size = 5 Megabytes • Number of attendees / email recipients = 22 • CC’d (carbon copied) but not Attending = 3 Current total size on campus Email server = 125 Megabytes Whoa…

  27. Remember Gertrude?

  28. Remember Gertrude? You’ve got Mail!

  29. Remember Gertrude? You’ve got Mail! Gertrude Regularly forwards The message To 2-3 People from other Departments…

  30. Current total size on campus Email server = 140 Megabytes

  31. Current total size on campus Email server = 140 Megabytes From 1 sender?

  32. Current total size on campus Email server = 140 Megabytes THAT’S WILD!

  33. Some facts about email… Campus Email uses much more costly storage equipment than your home computer does…

  34. Some facts about email… Campus Email uses much more costly storage equipment than your home computer does… Sigh, lets not get too technical…

  35. Some facts about email… Campus Email uses much more costly storage equipment than your home computer does… Campus Email has a finite Space limitation.

  36. Some facts about email… Campus Email uses much more costly storage equipment than your home computer does… Campus Email has a finite Space limitation. These limits are tested On a monthly basis (stress)

  37. Some facts about email… Campus Email uses much more costly storage equipment than your home computer does… Campus Email has a finite Space limitation. These limits are tested On a monthly basis (stress)

  38. So what are our options???

  39. So what are our options??? Yes go on, now that you’ve thoroughly depressed all of us…

  40. Lets relive this scenario using…

  41. Lets relive this scenario using… SharePoint???

  42. So here’s the story… This is Jeffrey … He works on Campus

  43. Lets relive this scenario using… We don’t have to relive EVERY MOMENT!

  44. Very well then…

  45. This is Jeffrey … He works on Campus

  46. This is Jeffrey … He works on Campus For his monthly Meetings he uploads His meeting Agendas…

  47. Handouts and Minutes To

  48. Handouts and Minutes To The Campus SharePoint Server

  49. He still sends- Emails (SharePoint Links) to All of this staff

  50. He still sends- Emails (SharePoint Links) to All of this staff Gertrude still Sends emails to 2-3 interdepartmental Contacts (SharePoint Links)

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