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Preface

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Preface

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  1. Process Development and Integration for the Six-Year Program and the Statewide Transportation Improvement PlanProgress SummaryJames H. Lambert <lambert@virginia.edu> (434) 982-2072www.virginia.edu/crmes/stipCenter for Risk Management of Engineering Systems and Department of Systems and Information Engineering University of VirginiaApril 27, 2004

  2. Preface • SYIP/STIP business process spans many divisions and activities across VDOT • Need to focus and bound SYIP/STIP business process modeling that is supportive of current FHWA-VDOT initiatives • IDEF documentation should provide a basis for action and remedies to current process deficiencies

  3. Process Modeling Methodology - IDEF3 • Capture description of a process and the network of relations that exists between processes • Record the raw data resulting from fact-finding interviews in systems analysis activities • Document the decision procedures affecting the states and life-cycle of critical shared data, particularly manufacturing, engineering, and maintenance product definition data • Manage data configuration and change control policy definition • Make system design and design trade-off analysis

  4. Background – IDEF0 Example

  5. Data Needs for IDEF3 • Activities • Objective • Title of responsible department/s • Inputs • Control • Mechanism • Key decisions • Impacted activities • Estimated duration • Related models/diagrams

  6. Background – IDEF3 Example Source: http://www.idef.com/Downloads/pdf/Idef3_fn.pdf

  7. Activity 1 BPWin* Process Model of SYIP and STIP Development * Software Application of IDEF

  8. Discussion of Process Models • Created Several Process Models • Used IDEF3 • Merged into one large process model • Some of activities had sub-activities Above: STIP Process Model Left: IDEF3 Description

  9. STIP Development Process – Flow Diagram Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

  10. STIP Development Process: IDEF Example - Tree Diagram View 1 2

  11. STIP Development Process – IDEF Example – Sub-Process View

  12. Revenue Forecasts – Flow Diagram Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

  13. Revenue Forecasts: IDEF Example - Tree Diagram View

  14. STIP Development Process Revenue Forecast Highway Maintenance and Operating Fund Transportation Trust Fund/Priority Transportation Fund Planning and Engineering Estimates Drafting of the SYIP Tentative Program Secondary Roads Urban Programs MPO Process Other Processes Modeled

  15. Activity 2Case Study of Public Involvement

  16. Mapping the Public Involvement Process • Using the joint process review by FHWA, FTA, VDOT, and VDRPT entitled Development and Financial Constraint of Virginia’s STIP, the processes central to public involvement are identified • November 2002 • Each road system has a differing process of public involvement • Tentative SYP Program • Secondary Roads • Urban Programs • MPO Planning • STIP Development Process

  17. STIP Development Process Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

  18. Tentative Program Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

  19. Secondary Roads Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

  20. Urban Programs Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

  21. MPO Planning Source: Development and Financial Constraint of Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT Process Review

  22. Public Involvement Workbook

  23. Public Involvement Toolkit A Public Involvement Toolkit should be implemented for the selection of Public Outreach techniques. Minnesota’s Public Involvement Toolkit VTRC’s Proposed Toolkit Source: VDOT and VTRC 2003 Phase II Report

  24. Activity 3Case Study of STIP Amendments

  25. Tracking of STIP Amendments • Hundreds of amendments are processed each year to revise a current project in the STIP or to add a new project • The amendment process has no documented structure • We developed an IDEF model and associated flowchart to document all activities

  26. Amendment Process Workbook

  27. Flowchart of Amendment Process

  28. Progress since Initiation of Contract • Built hypertext Excel workbook according to IDEF standard • UVa extended the standard to accommodate additional graphical types of data that we are obtaining • Populated the above workbooks with text, timelines, interview transcripts, organizational charts; with initial focus on public involvement and amendment activities

  29. Progress since Initiation of Contract (Cont.) • Loaded BPWin software (IDEF) to a UVa workstation, entered sample of data from hypertext spreadsheet • Interviewed Ben Mannell in Richmond, obtained STIP timeline and his description of activities • Interviewed Rob Walters at Biotech Center, obtained his description of certain activities • Interviewed Gene Wells in Richmond, obtained his description of the STIP amendment process • Attended Ben Mannell’s training session for VDOT employees and MPO staff, morning and afternoon sessions

  30. Progress since Initiation of Contract (Cont.) • Made phone interview with Utah DOT staff who developed process model of interaction with MPO’s on their STIP, learned that they benefited from negotiated agreement of what activities would be performed by whom and by what calendar dates • In related activity, met with Chad Tucker (VDOT staff) et al. in Charlottesville regarding prioritization system for state highway plan • Interviewed Craig Ahlin, obtained his description of different controls on STIP amendments

  31. Progress since Initiation of Contract (Cont.) • Made phone interview with Deborah Grant. Discussed the FMIS system and project approval. • Deborah Grant sent templates for the narratives of the STIP process and forms for the FMIS system, which have been posted to our website. • Conducted interview with Donald Silies, Administrator for the Scheduling and Contract Division with respect to the Advertisement Schedule. • There are is staff (Dirickson), one graduate student (Sarda), Prof. Lambert, and three undergraduate research assistants on the project since February 1

  32. Ongoing Future Efforts • Develop recommendations to improve the current modeled processes • Continue data collection for IDEF model • Model more of the STIP/SYIP processes • Integrate IDEF model with data models of IT Division

  33. Project Website (www.virginia.edu/crmes/stip) Source: www.virginia.edu/crmes/stip

  34. Project Website (www.virginia.edu/crmes/stip) Source: www.virginia.edu/crmes/stip

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