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CAP-Scan in Mauritania Evaluation of MfDR Capacities Description of the exercise

CAP-Scan in Mauritania Evaluation of MfDR Capacities Description of the exercise. Contents. Introduction : General context Why CAP-Scan ? What is the CAP-Scan ? CAP-Scan process CAP-Scan in Mauritania. Note.

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CAP-Scan in Mauritania Evaluation of MfDR Capacities Description of the exercise

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  1. CAP-Scan in Mauritania Evaluation of MfDR Capacities Description of the exercise

  2. Contents • Introduction : General context • Why CAP-Scan ? • What is the CAP-Scan ? • CAP-Scan process • CAP-Scan in Mauritania

  3. Note • This document is the final compilation of all other CAP-Scan presentations describing the process in Mauritania • Its objective is to serve as a guide and toolbox for the next CAP-Scan exercise • It should be used with complementary documents including: • Excel tools • Methodology • CAP-Scan report, July 2008

  4. CAP-Scan in Mauritanie Evaluation of MfDR Capacities Introduction – General Context

  5. General Context (1/2) – MfDR framework • A framework on development performance • Evidence-based decision-making tool • Simple and practical tool for strategic planning, risk management, and monitoring and evaluation of results • Approach that seeks to have a long term impact.

  6. General context (2/2) – CAP-Scan approach • The CAP-Scan was developed by the Joint Venture Managing for Development Results (JV MfDR), of the OECD’s Development Assistance Community (DAC). • The CAP-Scan Working Group included : • UNDP • Inter-American Development Bank • Asian Development Bank • Canadian International Development Agency • Millenium Challenge Corporation • World Bank • Mauritania is the first country to implement the CAP-Scan in this pilot phase. It will share this experience at the Accra High Level Forum on Aid Effectiveness, September 2008.

  7. CAP-Scan in Mauritania Evaluation of MfDr Capacities Why CAP-Scan? What is the CAP-Scan?

  8. Why CAP-Scan? • The Triennial Development Plan for 2008-2010 identified capacity building as a long-term goal: • In particular decision-making, strategic planning and program management capacities • Inter-sectoral charater of capacities adds complexity to the search for solutions • The CAP-Scan is an opportunity to develop an improvement plan • Self-assessment by senior government officials • Cross-cutting groups • Setting capacity building priorities • Concrete action plan that integrates existing efforts

  9. What is the CAP-Scan? 1. MfDR principles Focus on result : priorities, action planning Factual data : scores based on facts Monitoring and evaluation : a monitoring mechanism to adapt and improve capacities Appropriation : self-assessment and adaptation of methodology Transparency : framework and process

  10. What is the CAP-Scan? 2. An integrated approach • Five «  pillars » : for self-assessment • Macro-level evaluation • Integrated vision for the 5 pillars : understanding interactions and dependancies as important as identifying actions • Each piliar is divided into evaluation criteria : the dimensions • Dimensions are the base of priorities and actions CAP- Scan

  11. What is the CAP-Scan? 3. A framework and self-assessment methodology

  12. What is the CAP-Scan? 3. Framework and self-assessment methodology (continued) • Through self-evaluation the country positions itself at a point along the development capacity change for each dimension

  13. 4 3 2 1 What is the CAP-Scan? 4. Methodology and analysis of priorities Action requested « Quick win » ? Commitment Management of change Budget reflects National priorities Data quality assessment MfDR informs policy Priority = combinaison Importance, Feasibility, Urgence No urgent action needed Efforts without significant returns Public access to information 1 2 3 4 Score of self-assessment

  14. What is the CAP-Scan? 5. Concrete results : self-assessment, priorities, action plan

  15. CAP-Scan in Mauritania Evaluation of MfDR Capacities Process 1. Self-assessment

  16. Pillars divieded in dimensions = criteria Capacity Development Self-assessment Structure Leadership Monitoring and Evaluation Accountability Budget Process Statistics

  17. Self-assessment : positioning each dimension

  18. Collecting data, position, visualization

  19. Journal : Framework data

  20. Visualisation: MfDR profile

  21. Mauritania’s Approach • Sector materials • Group Discussion • Self-assessment • Adaptation • Consolidation and synthesis • Working Sessions • Self-assessment • Priorities • Action Plan • Monitoring • 3 stages : • By departement : Group review and evaluation • Synthesis : Points of convergence and divergence • Full group discussion

  22. Self-Assessment Tools • Mauritania CAP-Scan – Framework • Self-assessment framework: Engage group in discussion. One questions per dimension, responses correspond to each stage of development • Pillars and dimensions : Synthesis viewpoint of group • Stages of development capacities : General definitions • Correspondance : matrix showing dimensions (based on existing CAP-Scan documents) • Mauritania CAP-Scan– Journal • Journal : Recording ofdiscussion and arguments • Mauritania CAP-Scan - Synthesis • Self-assessment 1 : July 2008 results • Self-assessment 2 : results of next cycle • Self-assessment - Pillars : averages per pillar • Self-assessment - Dimensions : Diagram showing dimensions

  23. Pillars and dimensions

  24. Stages of capacity development Onglet «Stades de dév. de capacités » du cadre de référence

  25. Presentation of Working Sessions • Basis : synthesis of sectoral self-assessments • Review of differences with a view to reaching consensus • It is your assessment • The score is less important than the arguments! • Roles : • Moderator : … • Facilitator : … • Time-keeper : …

  26. CAP-Scan in Mauritania Evaluation of MfDR Capacities Process 2. Identifying priorities

  27. Identifying priorities : Criteria • Criteria 1 : Must be done • Group work -- consensus • Only those dimensions considered indispensible are kept for further analysis • Others are ranked as lowest priority • Criteria 2&3 : feasibility and urgency • Discussion in full group • Identifying priorities • Full group discussion • Urgent and Feasible = 1 • Priorities 2 and 3 discussed in group • Evaluation • Implicit in the analysis of Feasibility / Urgency • Visualize on Evaluation x Priority table and validate final priorities • Note : the number of levels of priorities is not important (3 or 4 in general). The critical point is reaching consensus on the 5-6 dimensions of priority 1.

  28. Indispensable In the short term 4 3 Critical 2 Important Useful 1 Not useful in the short term 0 Level 1 Analysis : importance by dimension Commitment Change Management Budget reflects national priorities Clarity and articulation of vision Evaluation of data quality Access to public information

  29. Working Session Activities • Activity 1 (1hr) • Objective : position dimensions on the vertical axis measuring importance • All dimensions are important : must define relative importance and think in sequential terms • 2 working groups, 1 rapporteur for each group (NB : the group of rapporteurs convene on day 2) • Group work : 20 min • Restitution : 10 min per group • Discussion / full group validation : 20 min • Roles : • Moderator : … • Facilitator : …

  30. Level 2 Analysis : feasibility x urgency Ch Commitment Clarity and articulation of vision Evaluation of data quality Feasibility Budget reflects national priorities Change Management Urgence

  31. Working Session Activities • Activity 2 (45 min) • Objective : identify priority dimensions and develop action plan • Second iteration of first group of priorities to determine results and introduce two addtional varieables : urgency and feasiblity • Think sequentially in timeframe of 6 months – 1 year • Full group work to set the first group dimensions on the table: urgency x feasibility • Roles : • Moderator : … • Facilitator : …

  32. 4 3 2 1 Identify priorities and final analysis Action requested « Quick win » ? Commitment Management of change Budget reflects National priorities Data quality assessment MfDR informs policy Priority = combinaison Importance, Feasibility, Urgence No urgent action needed Efforts without significant returns Public access to information 1 2 3 4 Score of self-assessment

  33. Working Sessions Activities • Activity 3 (30 min) • Objective : Full group validates priorities for action (around 5) • Full group plots the dimensions on a table measuring assessmentx priorities • Priorities are defined in activities – Concentrate on high levels! • Take an step in advance : review and correlate 5-6 priority dimensions • Conclusion of first day • Roles : • Facilitator : …

  34. CAP-Scan in Mauritania Evaluation of MfDR Capacities Process 3. Developing an Action Plan

  35. Note • Developing an action plan is one step in improving the methodology • Observations : • Formulate objectives based on priority dimensions, define actions • First meeting in small group (of focal points) to develop a first draft of the action plan for review by the full group • In all cases, share adaptations with the MfDR Secretariat

  36. Principles

  37. Working Sessions Activities • Activity 1 (1hr30) : 2 working groups • Objective : propose an action plan for priority dimensions (priority 1) • Additional rules : • Prohibited words : « apply  », « reinforce », « assist » • Additional pillar required: Monitoring CAP-Scan / communication • Each group has the right to revise 1 dimension among the priorities and propose complementary actions for group validation • Indications / questions to validate an action : • Is it possible to define the result in 6 months to a year? • Is it possible to measure the results with indicators? • Is responsibility for actions clear? • Tools : Results from day 1, Action planning • Roles : • Facilitators : … (1 per group)

  38. Working Session Activities • 2 Activities (1hr30) • Objective : Develop first draft of workplan • Actions must address criteria : • Concrete results in 6 months – 1 year and associated indicators • Clear responsibilities • Group Work • 15 per group • Discussion : 1hr • Roles : • Moderator : … • Facilitator : … • If differences persists at the end of the morning: arbitration committee during the afternoon (3-4 representatives from each groups, facilitators)

  39. Working Session Activities • 3 Activities (1hr) • Objective : Finalize Action Plan • Additional Information : • Responsabilities • Indicators, baselines and targets • Resources • Ties to other initiatives / programs • Full Group Work • Roles : • Moderator : … • Facilitator : …

  40. Working Session Activities • 4 Activities (1hr) • Objectives • Finalize analysis of CAP-Scan pillars and communicate Action Plan • Proposing Post-Accra mechanisms • Additional Information : • Responsabilities • Ties to other initiatives / programs • Full Group Work • Roles : • Facilitator : …

  41. CAP-Scan in Mauritania Evaluation of MfDR Capacities Process

  42. CAP-Scan Process Planning 2008 June 30 - July 8 July 6 – 11 July 12 & 15 • Sector Meetings • Self-Assessment • Group Discussion • Preparation for Working Sessions • Consolidation and synthesis • Working Sessions • Self-Assessment • Priorities • Action Plan • Monitoring Launch

  43. CAP-Scan Process Working Session Agenda 2008 Schedule 9h – 11h30 12h00 – 13h30 14h45 – 16h00 16h15 – 17h30 12 Juillet Opening Self-assessment Self-assessment Déjeuner Identifying priorities Identifying priorities 15 Juillet* Report from first day Action Plan Action Plan Action Plan Monitoring and next steps End day

  44. CAP-Scan Process Inter-sectoral Group

  45. CAP-Scan Process Self-assessment : results by pillar

  46. CAP-Scan Process Self-assessment : Results by dimension Commitment MfDR informs policy Involvement of Non governmental stakeholders Accountability and Delegation Donor coordination and alignment with national priorities Leadership Linking the field and the capital Change Management Human Resource Management National Development Plan evaluation systems Monitoring and Evaluation Capacity Data management capability Government performance is oriented toward results Data management capability Suivi et Evaluation Reporting harmonization Judicial Independence Legislative Oversight Independent media Public access to results Redevabilité et contrôle Budget reflects national priorities Performance based budgeting Internal Coordination Inter-sectoral Coordination Processus budgétaire Statistics strategy Data Disaggregation Data quality assessment Statistiques Survey capability 0,00 1,00 2,00 3,00 4,00

  47. CAP-Scan Process Lively discussions…

  48. CAP-Scan Process Priorities

  49. CAP-Scan Process Action Plan (partial)

  50. Annex : Links • MfDR Website : www.mfdr.org • African Community of Practice : http://www.cop-mfdr-africa.org/group/mfdrfrancophone

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