College of Law Student Organization Instructions & Tips

1. College of Law Student OrganizationInstructions & Tips Student Bar Association 2014-2015

2. Important Contacts • Vivian Nava-SchellingerDirector of Admissions and Student GroupsVivian.Nava-Schellinger@asu.edu • Cameron ArthurVP of Financecaarthu1@asu.edu • Kellie Manders VP of Student Leadership kellie.manders@asu.edu

3. Registering Student Organizations Step 1: • Register the student group with the College of LawOffice of Admissions, Financial Aid, and Student Life • Required by the College of Law and for SBA Funding • Need to attach by-laws, mission statement/constitution • Student Group Authorization Form • Send to Vivian at Vivian.Nava-Schellinger@asu.edu

4. Registering Student Organizations Step 2: • Register the student group with ASU Student Clubs and Organization Support • Not required but highly recommended • Allows organization to be eligible for GPSA funding • Register the Student Organization with OrgSync • Click “Join an Org” and create an account • Find existing organization and click “Settings” or click “Register New Organization” • For help, go to Tempe Clubs and Organizations • Register for and attend a Mandatory Info Session

5. Organization Event Planning • Meet with E-Board and Submit a Projected Semester Calendar of Events and Budget by September 3rd (Fall) and January 21st (Spring) • Check for availability of event dates and submit event on the College of Law Master Calendar • Reserve a room for the event/meeting on the College of Law Room View Page • For Faculty involvement in events, check with Vivian (Vivian.Nava-Schellinger@asu.edu) for their availability

6. Organization Event Funding • Submit the “Funding Request Form” to VP of Finance if needing SBA Funding for the Event • Funds available on a first-come, first-serve basis • Co-Sponsoring • Approved Catering Vendors • Resources for Student Organizations • GPSA Funding • Requests are due by 7th of the month prior to the event • Need an Assembly Member to Sponsor Request • Graduate Student Organization Event Funding

7. SBA Funding Guidelines • Approx. $900 limit per organization per event • May award more to organizations that co-sponsor • Food/Catering Budgets • $2-3 per person for lunch meetings, even with speakers • $5-7 per person for evening/weekend events (depending on size of event, number of speakers, community involvement, etc.) • Limiting approval to 2-3 funded events per day • Fundraising is not required but organizations may be rewarded with a higher approved budget for utilizing alternate funding methods

8. SBA Funding Board Meetings • Fall Semester • Wednesday, August 20th • Thursday, August 28th • Thursday, September 25th • Thursday, October 30th • Thursday, November 20th • Spring Semester • Thursday, January 29th • Thursday, February 26th • Thursday, March 26th *All SBA Funding requests are due by 11:59pm on the Monday before the scheduled Funding Board Meeting (No Retroactive Approval)

9. Reimbursement • To Get Reimbursed: • Retain all receipts • Have sign in sheet at event for attendees • Fill out Reimbursement Request Form • Attach receipts and sign in sheet • Turn in to VP of Finance

10. Off-Campus Event Insurance • Off-campus events are not covered under ASU insurance • Perform a risk assessment of the event and determine if there is a need for insurance coverage • Contact ASU Insurance Services • (480) 965-1823 • insuranceservices@asu.edu

11. Organization Events Advertising • Submit event to the College of Law Master Calendar • Events posted to Master Calendar will be featured on the SBA Facebook Page • Post announcement on the Daily Disclosure • Limited to three (3) posts prior to the event • Post flyers • Table in the Rotunda • College of Law Room View Page

12. Upcoming SBA Events • Dean’s Welcome Back BBQ • Friday, August 22nd at 5:30 • Daley Park • SBA Tailgating