APPLICATION LETTER

1. APPLICATION LETTER 10th meeting

2. Application Letter You should apply for a job by going to the company in person if the advertisement asked you to “call round”. Generally, though, most companies will ask you to ‘write’ to them. The letter might only ask them to send you an application from which you fill out giving information about yourself. Or the letter may have to include all details about yourself and be sent with curriculum vitae, abbreviated to C.V., which is an information sheet that you write out describing your qualifications and career so far.

3. Guided to Applying for a Job • Open your letter by referring to the advertisement, and when and where you saw it. Remember that when we quote the name of magazine, newspaper, or from internet we use single quotation marks, for example; ‘The Jakarta Post’ • If someone recommended you, then tell the company. Mr. Budiman, who works in your Accounts Department told me that you will soon have vacancy for.... • If there is no advertisement or recommendation, then open your letter by writing. I am writing to ask if you might have vacancy in your Post Room/Accounts Department/Filling Department, etc., then continue the letter as you would if there was an advertisement.

4. 4. If you are sending a C.V. You can refer it to mention any points you think need to be explained. But be brief as there will be a number of applications and person you are writing to will not have time to read pages of written script. 5. You should tell the company why are you interested in the job and what you think you can offer them. 6. You can close the letter by saying you look forward to an interview where you will give them futher information, or you could tell them that if they need any more information immediately you will send it to them. 7. As you are writing to an interview, and not a job, you should not discuss salary or conditions, as all this would be discussed at the interview itself.

5. 8. If you already working for a company and want to change your employment, do not criticize the company you are working for. You can tell them that you want the new job as they are offering ‘better prospect’; ‘a chance to advance’; ‘they will give you chance to use your experience’; etc. And you would explain these reasons briefly in your letter. 9. Writing in god English is almost the same as speaking to someone, except you should not use contractions, e.g. I’ve (I have) or I’m (I am).

6. CHARACTERISTICS BUSINESS LETTER

7. PARTS OF BUSINESS LETTER • Heading/sender’s address e.g; logo, slogan, motto, name address, telephone numer, telex number, facsmilie, and email address. • References e.g; 666/99 , DS/MR • Date e.g; 11.1.99 11th January 1999 January 11th , 1999

8. Inside address/receiver’s address a. Surename known Mr. J. Smith or Mr. John Smith b. Courtesy title Mr, Mrs, Miss, Ms c. Title known The Sales Manager, The Finance Director d. Department known The Sales Department, The Account Department e. Company only Addess of company

9. Salutations a. Name unknown Dear Sir, Dear Sirs, Dear Madam, Dear Sir or Madam b. Name known Dear Sir 6. Subject titles/subject line e.g; Accountant Position 7. Body of the letter a. First paragraph b. Middle paragraph c. Final paragraph

10. 9. Complimentary close Open: Dear Sir, Dear Sirs, Dear Madam, Dear Sir or Madam Yours faithfully Open: Dear Mr Smith or Dear Ms Robinson  Yours sincerely  Yours truly or Truly yours 10. Signatures Yours faithfully, Yours sincerely, Rosemarry Phipps R. Nood Rosemarry Phipps (Mrs) Mr. R. Nood Sales Manager Chief Accountant

11. 11. Per pro (p.p.) Yours sincerely, p.p. Watson Ltd. R. Nood Mr. R. Nood Chief Accountant 12. Company position e.g; Chief Accountant 13. Enclosures e.g; Enc. or Encl

12. STYLES OF BUSINESS LETTERS • Full Block Style • Block Style • Semi Block Style • Intended Style

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14. PUNCTUATIONS • Open punctuation 11th January 1999; Dear Sir; Yours faithfully b. Close punctuation January 11th , 1999; Dear Sir, ; Yours faithfully, c. Mixed punctuation 11th January 1999; Dear Sir, ; Yours faithfully,