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MICROSOFT WORD 2007

MICROSOFT WORD 2007. INTERMEDIATE/ADVANCED. CREATE A NEW STYLE BASED ON A SELECTED TEXT. HOME tab > STYLES group dialog launcher > at the bottom of the dialogue box, click on the NEW STYLE button give the style a name In the STYLE TYPE drop-down box , select

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MICROSOFT WORD 2007

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  1. MICROSOFT WORD 2007 INTERMEDIATE/ADVANCED

  2. CREATE A NEW STYLE BASED ON A SELECTED TEXT • HOMEtab > STYLESgroup dialog launcher > at the bottom of the dialogue box, click on the NEW STYLE button • give the style a name • In the STYLE TYPE drop-down box, select • ParagraphorCharacter, etc. > Click on the OKbutton NEW STYLEbutton

  3. CREATE A NEW CHARACTER STYLE BASED ON A SELECTED TEXT AND THE “EMPHASIS” STYLE • HOMEtab > STYLESgroup dialog launcher > in the list of styles, hover your mouse over a style i.e. “Emphasis” until an arrow appears Click on the arrow and select UPDATE EMPHASIS TO MATCH SELECTION

  4. SAVE SELECTED TEXT THAT CAN BE AUTOMATICALLY INSERTED INTO ANY DOCUMENT, IN THE "QUICK PARTS" GALLERY • INSERTtab > TEXTgroup > QUICK PARTS button- -drop-down arrow > SAVE SELECTION TO QUICK PART GALLERY > • Give the “selection” a name • Choose a “gallery” to save to • Then select the “folder” you Want to save it to > OK

  5. USE QUICK PARTS TO AUTOMATICALLY ADD THE BUILDING BLOCK "BACKGROUND" TO A LETTER • INSERT > QUICK PARTS > BUILDING BLOCKS ORGANIZER • Select: BACKGROUND at the top of the list

  6. INSERT TEXT FROM ANOTHER DOCUMENT WITHOUT CREATING A SUBDOCUMENT • INSERT tab > TEXTgroup > OBJECTbutton drop-down arrow > TEXT FROM FILE > • Navigate to where the file is, and then double-click on the filename

  7. MASTER DOCUMENT/SUBDOCUMENT • A “MASTER DOCUMENT” is a Word doc that contains links to 2or more related documents called: “SUBDOCUMENTS” • You create a “MASTER DOCUMENT” to organize & formatlong documents like: • Reports • Books • Into manageable subdocuments • Each of which you can open & edit directly from the Master Document

  8. MASTER DOCUMENTS/ SUBDOCUMENTS • Specify that the selected text will be a subdocument of this master document • OUTLINE button on Taskbarat bottom • MASTER DOCUMENT group > SHOW DOCUMENT button • CREATEbutton • Move the selected sub-document to the bottom of the master document • drag the "SUBDOCUMENT" icon(beside the sub-document word) to the end of the sub-document list

  9. Document Map • A way to quickly navigate your document • View tab, Show/Hide group, add check to Document Map checkbox • Double click on any item in the Document Map to go to that location

  10. BOOKMARKS • Mark the current insertion point so that you can move to this part of the document using the Go To command. INSERT tab>LINKSgroup > BOOKMARK button Key in a name for the bookmark>ADDbutton

  11. DISPLAY A LIST OF PROGRAMS (MICROSOFT EQUATION, ETC.) USED TO CREATE OBJECTS • INSERTtab > TEXTgroup > OBJECTbutton drop-down arrow > OBJECT • Insert Microsoft Graph Chart • INSERTtab > TEXTgroup > OBJECTbutton drop-down arrow > OBJECT > MICROSOFT GRAPH CHART

  12. CHECK THE CURRENT DOCUMENT FOR FEATURES THAT ARE NOT SUPPORTED BY EARLIER VERSION OF WORD. • OFFICEbutton > PREPARE > RUN COMPATIBILITY CHECKER

  13. ADD A HIDDEN NOTE THAT RELATES TO THE SELECTED TEXT • REVIEWtab > COMMENTSgroup > NEW COMMENT button

  14. CHANGE A CHART TO A STANDARD 3-D PIE CHART. • Right-mouse click the chart > CHANGE SERIES CHART TYPE > select the PIE link > • Select the: • PIE in3-Dchart

  15. LABELS • Create a new document containing a full page of LABELS with just ONE address . Use the address from the Contacts address book. Do NOTprint the labels. • MAILINGS tab > CREATEgroup > LABELS button > click on the INSERT ADDRESS icon at the top of the dialog box, select the recipient you want to send the label to • in the middle of the dialog box, select: •  FULL PAGE OF THE SAME LABEL • DO NOT SELECT THE PRINT button at the bottom , instead, select: NEW DOCUMENTbutton

  16. ENVELOPES • SPECIFY A FONT FOR THE DELIVERY ADDRESS FOR ENVELOPES • MAILINGStab > CREATEgroup > ENVELOPESbutton > OPTIONSbuttonat the bottom> ENVELOPE OPTIONS tab > in the middle of the dialog box: DELIVERY ADDRESS > click on the FONT button > change to the desired font > OK

  17. COMPARE AND MERGE DOCUMENTS • REVIEWtab > COMPAREgroup COMPAREbutton > select: COMPARE >verify that the current Document is in the ORIGINAL DOCUMENT textbox > in the REVISED DOCUMENT drop-down list, select: the document from the list or:BROWSEto where the file is located OK > OK • Simultaneously accept all revisions that have been made by reviewers to this document. • CHANGESgroup > ACCEPTbutton > • ACCEPT ALL CHANGES IS DOCUMENT

  18. MAIL MERGE • produces merged “Form Letters” • MAILINGS tab > START MAIL MERGE group > START MAIL MERGEbutton • Specify the data source • MAILINGStab > START MAIL MERGE group > START MAIL MERGEbutton SELECT RECIPIENTS button > • BROWSE to where the file with the names/address is located • May also type a new list, click Add Entry for each new person • Columns may be renamed by clicking Customize Columns

  19. MAIL MERGE cont • To add a mail merge field: • Click on the MORE ITEMlinkon the Mail Mergetask pane • Select the field you want from the list > INSERTbutton • Filter Recipients • Mailings tab, Edit Recipient List, click the Filter link in the lower section of the dialogue • In the new dialogue that opens choose a Field, a Comparison type, and a Compare To value, click OK, OK to apply the filter • Only records matching the filter will be merged

  20. Mail Merge • To add a Fill-in field • Mailings tab, Write and Insert Fields group, Rules button, choose Fill-in • The Fill-in dialogue appears, enter text that will prompt the user to enter the required information • Click OK, OK • Nothing will appear to happen until the document is merged, when the prompt will appear • Ensure that you have correct spacing and punctuation around the Fill-in field

  21. A CURRENT MAIL MERGE LETTER TO A PRINTER • COMPLETE THE MERGE link at the bottom of the wizard > MERGE category > PRINTlink > select ALLor specify which letters you wish to print > OK

  22. FOOTNOTES • REFERENCEtab > FOOTNOTESgroup> INSERT FOOTNOTEbutton • If you want to create a CROSS REFERENCE TO A FOOTNOTE: • REFERENCEStab > CAPTIONSgroup > CROSS REFERENCE button: • Select a REFERENCE TYPE • i.e. “Footnote” • INSERT REFERENCE TO • At the bottom of the Dialog box, select the Specific footnote you want to reference to >INSERT

  23. TABLE OF CONTENTS • REFERENCEStab > TABLE OF CONTENTS button >scroll down to: INSERT TABLE OF CONTENTS > at the bottom in the: GENERAL > FORMATSdrop-down list, select a style i.e. “Classic”

  24. SPECIFY THAT SELECTED TEXT WILL APPEAR IN AN INDEX • An indexlists the termsand topics that are discussed in a document, along with the pages that they appear • REFERENCEStab >INDEXgroup> click MARK ENTRY • Click on the MARKbutton > CLOSEbutton • Word adds a special XE (Index Entry) field  that includes the marked main entry and any cross-reference information that you choose to include.

  25. PASSWORD PROTECT A DOCUMENT • REVIEWtab > PROTECT DOCUMENT drop-down arrow (at right margin) > RESTRICT FORMATTING and EDITING > • Select the checkbox beside: • Allow only this type of editing in the Document > in the drop-down list, Select: i.e. TRACKED CHANGES > Yes, start enforcing protection button > Key in your password, twice > OK

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