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Integrating Electronic Dissertations in a Regular Library Workflow

Integrating Electronic Dissertations in a Regular Library Workflow. Dr. Alice Keller ETD2003, Berlin, 21 May 2003. History of ETD at ETH Library 1. Definition of e-strategy for library First ETDs online in 2000 (scanned print documents) Launch of document server ETH E-Collection in 2001.

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Integrating Electronic Dissertations in a Regular Library Workflow

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  1. Integrating Electronic Dissertations in a Regular Library Workflow Dr. Alice Keller ETD2003, Berlin, 21 May 2003

  2. History of ETD at ETH Library1 • Definition of e-strategy for library • First ETDs online in 2000 (scanned print documents) • Launch of document server ETH E-Collection in 2001 1 ETH Library: Library of the Swiss Federal Inst. of Technology

  3. E-Library Strategy of ETH Library

  4. E-Library Strategy of ETH Library

  5. Project ETH E-Collection • Document server of ETH Zurich • Umbrella project for electronic dissertations and other e-prints • Fully integrated workflow • Supports e-learning • Part of the initiative ETH World

  6. ETH E-Collection

  7. Contents of ETH E-Collection (03-03)

  8. Document Workflow (ETD Full Text)

  9. Document Workflow (ETD abstract only)

  10. Situation at ETH Library: Dissertations available in electronic format.

  11. Problems Getting ETDs • Challenge how to raise the limit beyond 60%: • Improve information to all doctoral students • Lack of motivation on side of students • Problems tracking authors down later in life • “Paper” dissertations • Liaison with commercial publishers

  12. Situation at ETH Library: Percentage of original pdf files from authors.

  13. Getting Original PDFs • Increasing number of full texts in original pdf • Authors like to provide their own file • Are all print and electronic documents identical? • Print documents remains official version

  14. Metadata Workflow ETH E-Collection • All cataloguing done in OPAC (NEBIS / Aleph) • Metadata extracted daily for: • Browsing lists (subject, doc type, author) • Individual title pages

  15. ETH E-Collection: Workflow Metadata + Full Texts Author NEBIS Website E-Collection 245: Title . 700: Authors 072: Subject area . 856: URL . 909EE: Doc‘type 909EE: Inst/Dept List Authors A-Z (700) Team E-Coll List Doc‘type (909EE) Data transfer from NEBIS, (Perl scripts) List Subject area (072) Catalo-guing List Dept (909EE) Records of email corres- pondence URL is given Title record in NEBIS with URL Data may need conversion to PDF Web title record with citeable URL PDF full text is archived Original data format Full text NEBIS Institute Document server Homepage Institute 16.03.02/AK

  16. Metadata Workflow ETH E-Collection

  17. ETH E-Collection

  18. Record in OPAC (NEBIS)

  19. How to Integrate “Foreign” ETDs in Library Collection? • Aim: as many references as possible in OPAC • Method: Copy-cataloguing from other catalogues • Conditions: • Suitable subject area • Stable URLs • Guaranteed long-term access

  20. Integration of German ETDs in OPAC

  21. Records of German ETDs in OPAC of ETH Library

  22. END

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