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E-Advisor Training

E-Advisor Training. What is E-Advisor?. E-Advisor is a supplemental feature of the Colleague system from Datatel. E-Advisor works with the existing Degree Audit and related functions and will enhance the advisement process between Advisors and Students.

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E-Advisor Training

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  1. E-Advisor Training

  2. What is E-Advisor? • E-Advisor is a supplemental feature of the Colleague system from Datatel. • E-Advisor works with the existing Degree Audit and related functions and will enhance the advisement process between Advisors and Students. • Through this technology greater communication will occur; the Advisor can guide the student toward completion of their academic goals for a single term, multiple terms, or a complete program of study. • E-Advisor will not replace students meeting with an MTC Advisor yet will provide the essential capability to document discussions for future reference.  

  3. E-advisor features: • There will be a comments section; advisors will have access to secure online notes • Students will have a notes section where the can create notes • Easy e-mail access between the advisor & the student • The “WIZ-Course Wizard Planning” is tied directly to the Program Evaluation function already in use by the college • Both students & advisors can add courses to the Student’s Plan but the Advisor can delete courses that are not part of the student’s program • Students may not register for courses that have not been approved by their advisor

  4. E-advisor features continued: • Courses are tied to a specific term • if the student doesn’t take the course in the approved term they will need to be approved for another term • This is no different than re-advising them again for the same courses for another term you just do it online • When using the “WIZ-Course Planning Wizard” the “General Electives” requirement under “Choose a Requirement” brings up every course offered by the college; avoid selecting this option when using Course Planning Wizard to plan a student’s program!

  5. There are 2 ways to plan courses • The “Course Planning Wizard Option” under Create/Modify Plan is driven by ‘Program Evaluation’ • Create a Plan is Advisor driven using catalogue, Advisement Manual, Departmental Notes & Guidelines to plan courses

  6. Log in

  7. Select Advisors Menu

  8. Student educational planning

  9. Student educational planning

  10. Select a Program

  11. Create a Plan

  12. E-advisor Option I Using Course Planning Wizard

  13. Using Course Planning Wizard

  14. Choose a Requirement This pulls requirements from “Program Evaluation”

  15. Choose a Subrequirement

  16. Select Courses

  17. This screen shows the results of Course Planning Wizard. You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; e-mail the student notification of changes to their plan

  18. Details

  19. Details continued This is where Developmental & Prerequisite Courses can be added to the Plan.

  20. Details continued This allows you to plan course sequences by planning courses for multiple terms.

  21. Details continued Public Comments can be made & E-mail can be sent from this screen notifying the student of changes that have been made by their advisor.

  22. E-advisor Option IIUsing Create a Plan - manual option

  23. Using Create a Plan • Log in to MTC Online • Select Advisors Menu • Student educational planning • Enter SID & Select “EDPLN-Add of Change Plan” • Select Program • Select Add or Change Plan • On Create a Plan manually enter required courses.

  24. Create a Plan

  25. Create a Plan

  26. Modify a Plan • This screen shows the results of Create a Plan. This is the same screen you get when using Wizard • You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; e-mail the student notification of changes to their plan

  27. Modify a Plan details

  28. Modify a Plan details continued

  29. Modify a Plan details continued In this section you may add additional courses to the plan.

  30. Modify a Plan details continued Public Comments can be made & E-mail can be sent from this screen notifying the student of changes that have been made by their advisor.

  31. Student Academic Planning

  32. EnrolledStudent Menu

  33. Select Plan Courses

  34. Student Features • Plan Courses • View Worksheet • Courses Planning Wizard • Modify Worksheet • Program Evaluation • Register • Advisor-approved Ed Plan • Course Planning FAQ’s

  35. Plan Courses

  36. Student Course Planning Worksheet

  37. Advisor’s View

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