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Polish Road to Standardization of Archival Description

Polish Road to Standardization of Archival Description. Central Archives of Historical Records, Warsaw 25 th April 2003 Hubert Wajs. Starting point. „ my archives are unique ”.  Exhibition ( during the brake ) Records are unique, description - not. HISTORY I. Polish form (1948)

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Polish Road to Standardization of Archival Description

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  1. Polish Road to Standardization of Archival Description Central Archives of Historical Records, Warsaw25th April 2003 Hubert Wajs

  2. Starting point • „my archives are unique”.  Exhibition (during the brake) • Records are unique, description - not

  3. HISTORY I • Polish form (1948) • 9 fields  inventory • ISAD(G) • Translation I (1995)

  4. Polish form v. ISAD(G)

  5. From 26 ISAD(G) elements essential are 6:

  6. FORM (model 1948)

  7. FORM (model 1948)

  8. Introduction of ISAD(G) • ISAD(G) • Translation I (1995) • www.archiwa.gov.pl/agad/ • Translation II (ongoings 2003) • From paper forms to electronic databases: • CDS/ISIS (1990-2003) • DBASE III+ & IV (1993-1999) • FOX & FOXPRO (1995-2000) • MS Access (1997  • XML (2003 

  9. ISAD(G) elements in Introductions to the finding aids. • Name of creator 3.2.1. • Administrative / Biographical history 3.2.2. • Archival history 3.2.3 • Immediate source of acquisition 3.2.4. • Accruals 3.3.3. • System of arrangement 3.3.4. • Conditions governing access 3.4.1 • Related units of descriptions 3.5.3. • Publication note 3.5.4. • Rules or Conventions 3.7.2.

  10. HISTORY II • Polish seminary on metadata (22.05.2001) • Peter Horsman – EAD - MAGIC WORD OR TERROR ? (8.06.2001) • Polish seminary on EAD (07.03.2003) • International seminary on EAD (24-25.04.2003) • RLG Best Practice Guidelines for EAD (ongoings 2003)

  11. EAD structure <ead> <eadheader> <eadid> <filedesc> <titlestmt> <frontmatter> <archdesc> <did> <dsc> <c01>

  12. EAD • Down from component • Where: • <c> or <c1 level = "fonds"> • <c2 level = "series"> • <c3 level = "file"> • Examples:

  13. <?xmlversion="1.0"encoding="UTF-8"?> <?xml-stylesheettype="text/css"href="C03.css"?> <inw> <c03><did> <UNITID>1/1</UNITID> <UNITTITLE>Zbiór listów z XVI i XVII w.</UNITTITLE> <ABSTRACT>List Stanisława Karnkowskiego, biskupa kujawskiego do króla [Stefana Batorego], polecający mu zaufanego człowieka Gauloviusa i zawiadamiający, iż tenże osobiście zda królowi bardziej dokładną relację z różnych spraw.</ABSTRACT> <UNITDATE>1579 V 24</UNITDATE> <PHYSDESC>Oryg.; bifolium pap.</PHYSDESC> <EXTENT>s. 1-2</EXTENT> <NOTE>Odcisk pieczątki sygnetowej przez papier na s. 2; podpis nadawcy.</NOTE> </did></c03> <c03><did>

  14. Are we (here in Poland) ready for EAD ? • Intellectually: • in general terms  YES {if YES then HOW? end if}

  15. HOW? EAD(in XML) INVENTORY INTRODUCTION(*.TXT; *. DOC) <archdes> DESCRIPTION OF SINGLE UNIT(*.DBF) <c>

  16. Are we (here in Poland) ready for EAD ? • Intellectually: • In general • In particular • ”Human factor” • Technically: • Software

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