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MAIS Student Administration Advisory Group and Central Office Upgrade Planning Group

MAIS Student Administration Advisory Group and Central Office Upgrade Planning Group. SAAG Meeting #33 April 4, 2007. Agenda. PeopleSoft Campus Solutions V9 (HRMS & SA) Upgrade V9 Student Center Demo - Overview. Why Upgrade?. Support for V8 SP1 ends August 2008

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MAIS Student Administration Advisory Group and Central Office Upgrade Planning Group

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  1. MAIS Student Administration Advisory Groupand Central Office Upgrade Planning Group SAAG Meeting #33 April 4, 2007

  2. Agenda • PeopleSoft Campus Solutions V9 (HRMS & SA) Upgrade • V9 Student Center Demo - Overview

  3. Why Upgrade? • Support for V8 SP1 ends August 2008 • Michigan skipped release 8.9 • Only supported versions provide regulatory and tax updates • Opportunity to maximize cost of ownership by using more delivered functionality (with and after upgrade) • Provides path to Fusion

  4. V9 Overview • Continues to be web-based • Uses the same PeopleTools platform (8.48) as Financials • Provides folder/hierarchy navigation, favorites and other usability enhancements • Expands the “virtual campus” via the Student and Faculty Centers • V8.9 and V9 functionally rich – many Michigan mods now in base product

  5. Upgrade Timeline • Go Live targeted for June 2008 • Date based on prior business cycle discussions, last upgrade “lessons learned” • Little room for slippage because of support issues • Review of “vanilla” application beginning now for fit/gap analysis • Soft and hard freeze dates TBD

  6. Upgrade Phases • Upgrade Manager: Lisa Poulson • Requirements, Fit/Gap (3/07-8/07). Lead: Karen Kuffner • Design (4/07-9/07). Lead: Mark Nelson • Development (7/07-3/08). Lead: David Jamison • System Test (12/07-05/08). Lead: Elaine Nowak

  7. Upgrade Impact • Upgrades necessitate reallocation of MAIS staff resources, reducing availability for: • Production support • Consulting • Product Strategy • Non-mission critical work effort

  8. Help Needed from Central Offices

  9. New Functionality: X-SA • Student Center • Faculty Center • Population Selection • XML Publisher • Navigation and organization usability improvements

  10. Campus Community • Improvements across HRMS and SA for Personal Data management • Flexible Search/Match Setup • Population Selection • Ability to assign 3Cs, place/release Service Indicators, Student Groups and more • Assignment by PS Query, flat file load, or Equation Engine

  11. Campus Community • Communication Generation • CC Letter Gen remains the same • New Comm Gen offers more configurability • Supports letters and system-generated e-mail

  12. Recruiting and Admissions • Test Score Load and Suspense Page redesign • Test Score security • Prospect Create (from test score loads) • Education Component redesign

  13. Recruiting and Admissions • Academic Program/Plan/Subplan Deactivation control • Prospect Delete Process redesign • Application Delete Process redesign

  14. SRCAA • Student Center & Faculty Center provide single entry points with cohesive navigation • Configurability in Student Center, Enrollment, and Class Search

  15. SRCAA For faculty: • Student photos on rosters • Restricted grade values • Ability to view final exam schedules

  16. SRCAA For students: • My Academic Requirements • My Planner • Shopping Cart (Backpack equivalent) • Enrollment Validation feature • Additional class search options

  17. SRCAA • Transcripts • Flexible transcripts using XML Publisher • Transcript production can use Population Selection • Degree Audit Report revisable

  18. SRCAA • Appointments process redesigned • Class Permissions process redesigned • Student Group security and usability • Term History Statistics redesigned

  19. Student Financial Services • Satisfactory Academic Progress • Equation Engine for Packaging, Tuition Calculation, Population Selection, etc. • Late Fees • SF Student Center: payment plan enrollment, epayment, optional fees, invoicing, and more

  20. Student Financial Services • FA Awarding with NSLDS Data • ePerkins Loan/MPN • Self Service 1098T with eConsent • FA External Awards Batch Processing • Repackaging • ACG/SMART Selection and Monitoring

  21. V9 Student Center Demo

  22. V9 Wrap Up Questions?

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