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Department of Human Resources Instructional Personnel Transfer and Overstaff Process

Department of Human Resources Instructional Personnel Transfer and Overstaff Process. Outcomes. Distinguish between voluntary and involuntary transfers and overstaff (reassignments). Become familiar with the processes and timelines of each placement.

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Department of Human Resources Instructional Personnel Transfer and Overstaff Process

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  1. Department of Human ResourcesInstructional PersonnelTransfer and OverstaffProcess

  2. Outcomes Distinguish between voluntary and involuntary transfers and overstaff (reassignments). Become familiar with the processes and timelines of each placement. Understand best practices in communicating with identified personnel. Become knowledgeable of how to utilize the PWCS WorkSpace and letter of intent.

  3. Essential Questions What is the employee’s role? What are the administrator’s roles and responsibilities for staffing? What is the role of the Department of Human Resources (DHR)? Where can I find more information? Regulation 511.03-1:Vacancies, Transfers, and Assignments

  4. Transfers Voluntary Transfer – when a teacher initiates a request to transfer to another location through the instructional intent form and transfer process. Involuntary Transfer – when, in the best interest of the School Division, a teacher has been assigned to a different location and/or position with the approval of the Superintendent. Placement is made by the appropriate Associate Superintendent.

  5. To be eligible for Transfer, an employee must: Have submitted an Intent/transfer form indicating an interest to transfer: (In December, information and procedures regarding the Declaration of Intent will be distributed to the schools); Have no “Not Meeting Standard” or more than one “Approaching Standard” ratings in any performance category, nor a Professional Improvement Plan; Hold an active endorsement in the area requested; Be highly qualified for the position; Have completed one successful year (at least 65% of the school year) with satisfactory performance in all categories;

  6. Overstaff (reassignment) When a position needs to be eliminated due to changes in budget, program or student enrollment, employees will be identified as an overstaff for placement into a new assignment. The teacher’s seniority date will be utilized to identify overstaffs eligibility. However, the administration shall give consideration to the needs of the curricular and co-curricular programs within a school. (Reg. 511.03-1 V. A)

  7. Frequently Asked QuestionsTransfer Process

  8. Intent/Transfer Timeline December 2013 Information and Procedures for the Declaration of Instructional Intention forms distributed to schools. January 2014 Submission of the Declaration of Instructional Intention forms February 2014 List of teachers interested in new schools will be forwarded to new principals. New principals may begin interviewing for transfer employees. February 2014 Teachers and principals may begin interviewing transfer teachers at all schools. February 2014 Transfer offers will begin to be made. May 15, 2014 Last day for any instructional employee to submit one amended Intent Form to DHR. June 18, 2014 End of open Transfer Period not needing present principal approval. June 19-July 31, 2014 Approval needed from current principal or supervisor. July 31, 2014 All transfers after this date will require level associate superintendent's approvals.

  9. Frequently Asked Questions: Overstaff Process 10

  10. Where Do You Find The Letter of Intent? • As of January 2, 2014, the Letter of Intent will be located in your PWCS WorkSpace • PWCS WorkSpace can be access through: * PWCS WorkSpace icon located in the Novell applications. * pwcs.edu website under Employment and click on “Go to Online Application.” * PWCS WorkSpace web address https://jobs.pwcs.edu/WorkSpace

  11. PWCS WORKSPACE https://jobs.pwcs.edu/WorkSpace

  12. Same username/password as online employment application. • Log in is not the same as ESS • E-mails approx. 12/28 reminder of username and password info. • Contact ESC for assistance at 703.791.8050 or Live Chat between 8:30 a.m. and 4 p.m. • Employee ID Badge Number on back of ID Badge • DOB ex. 12/12/2014 • Contact ESC for assistance at 703.791.8050 or Live Chat between 8:30 a.m. and 4 p.m.

  13. When changes are submitted in ESS, these changes will not be reflected on the letter of intent. *Remember, your ESS and PWCS WorkSpace will not have the same username and password.

  14. Certification Questions Patty Bennett 703.791.8093 Last Names Starting With Letters A-L Melanie Moore 703.791.7465 Last Names Starting With Letters M-Z

  15. Frequently Asked Questions: Letter of Intent

  16. EMPLOYEE SELF-SERVICE (ESS)

  17. EMPLOYEE SELF-SERVICE (ESS)

  18. Frequently Asked Questions: ESS

  19. Department of Human Resources Amy White, Director, Human Resources Michele Salzano, Supervisor, Elementary & Sped Employment Christi Hetrick, Administrative Coordinator, Elementary PJ Hancock, Supervisor, Middle School & Sped Employment Tony Jones, Supervisor, High School & Sped Employment Dina Mize, Supervisor, Classified Employment Julie Vuillemot, Administrative Coordinator, Classified Employment Darlene Faltz, Supervisor, Recruitment & Specialty Programs Julie Curry, Administrative Coordinator, Recruitment

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