Event Management “The Special Edition”

1. Event Management “The Special Edition”

2. CSIS 2008 – Seminar Topics • Structure to Event Planning. • Role of Security / Need for Training. • Mitigation of Litigation. • Adverse Media Attention. • Compliance with Alcohol Legislation. • Need for “Valid Documentation”. • Fairs, Festivals & Conferences. • Government Regulations.

3. Structure to Event Planning • The Need for Structure. • Operational Plans. • Fire Safety Plan. • Production Schedules. • Evacuation Plans. • Pre-Show Briefings / Debriefings. • Focus of Event (Performer, Speaker, etc.) • Patron Demographics.

4. Structure to Event Planning • Roles & Responsibilities • Organizational Flow. • Incident Management. • Support Staff Requirements.

5. Role of Security / Need for Training • Legal Requirements. • Non-Policing Functions. • Historical Data. • Alcohol Sales & Management. • Deployment Considerations. • Insurance Considerations. • Regulatory Bodies. (Ontario – AGCO) • Policing Functions / Requirements.

6. Mitigation of Litigation • Provision of “Trained” Employees. • Corporate Policies & Procedures. • Consistent Corporate Approach. • Compliance to Policies & Procedures. • Paradigm Adjustment. • Appropriate Legal Representation. • Appropriate Insurance Representation.

7. Adverse Media Attention • Attendee Complaints. • Demonstrations. • Security / Police Actions. • Inexperienced Event Management. • Police / Emergency Services. • Legislative Bodies. • Natural / Caused Incidents. • Response to Media Backlash.

8. Compliance with Alcohol Legislation • Senior Management Paradigm. • Filtering of Legislative Roles & Policies. • Third-Party Contractors. • Corporate Enforcement. • Legislative Scrutiny. • Public Education.

9. Need for Valid Documentation • Show Plans - displaying deployments. • Use of Incident Reports. • Retention of Incident Reports. • Briefings. • De-briefings. • Legal Communications.

10. Fairs, Festivals and Conferences • Advance Planning Requirements. • Insurance Considerations. • Law Enforcement Protocols. • Security Coverage including pre/post. • Staffing Considerations. • VIP, Artist, Speaker, etc ..Requirements.

11. Government Regulations • CGSB – 2008. • Provincial Legislation. • Standardization of Corporate Policies. • Requirement to Provide Training. • Requirement to Meet Standard of Care.

12. Considerations • Security deployment • Onsite scheduling, site maps, emergency numbers • Establishment of a “down centre” for rest and food • Search and seizure procedure for prohibited items and activities • Arrest and removal procedure • Surveillance policy • Establishment of a security operations command post • Recommend appropriate stakeholders be trained in Incident Management Systems (IMS) • Schedule of security briefings • Licensed premises security plan • Communications plan • Liaison with law enforcement and in-house security providers • Incident and response reporting procedures • Emergency response procedure • Event-focused training seminars • Security deployment plan for VIPs • Plans for planned or spontaneous protests

13. Event Management “The Special Edition”