Community Violence Prevention Program

Community Violence Prevention Program March 25, 2014 Lead Agency Meeting 3/25/2014 | Illinois Criminal Justice Information Authority | 1

CVPP 2013 • CVPP_Highlight_Show_FINAL.wmv - Google Drive Where have we been in 2013… 3/25/2014 | Illinois Criminal Justice Information Authority | 2

What is the Illinois Community Violence Prevention Program? Also known as CVPP, the Community Violence Prevention Program is a community-based, anti-violence initiative that incorporates three components: Youth Employment Program Parent Program Reentry services 3/25/2014 | Illinois Criminal Justice Information Authority | 3

3/25/2014 | Illinois Criminal Justice Information Authority | 4

CVPP serves 36 communities in and around Chicago. Albany Park Auburn-Gresham Austin Belmont Cragin Bloom Township Bremen Township Brighton Park Chatham Chicago Lawn Cicero East Garfield Park Englewood Gage Park Grand Boulevard Greater Grand Crossing Hermosa Humboldt Park Little Village Logan Square Maywood Near West Side New City/Back of the Yards North Lawndale Pilsen Rich Township Rogers Park Roseland South Chicago South Shore Thornton Township West Chicago West Englewood West Garfield Park West Pullman West Town Woodlawn 3/25/2014 | Illinois Criminal Justice Information Authority | 5

CVPP Youth Employment Program The CVPP Youth Employment Program empowers youth with employment training and work experience in partnership with local businesses and organizations. The program includes: Job skills training Summer employment Mentoring Community service projects 3/25/2014 | Illinois Criminal Justice Information Authority | 6

2013 Youth Employment Program Highlights More than 1,800 youth received 40 hours of job training and placement in traditional employment settings. More than 420 employers partnered with a CVPP in their communities to provide job opportunities to youth. $3.4 million in salaries were paid to youth. More than 30 youth-involved community service projects were completed. 3/25/2014 | Illinois Criminal Justice Information Authority | 7

CVPP Parent Program The CVPP Parent Programbrings community parent leaders together to promote protective factors that contribute to family and community stability, well-being and peace. The Parent Program: Enhances parental and community resilience. Facilitates friendships and mutual support among parents. Assists parents with understanding their children's social and emotional development. Helps parents respond to stress, anxiety, and trauma. 3/25/2014 | Illinois Criminal Justice Information Authority | 8

2013 Parent Program Highlights 1,010 Parent Leaders trained in research-based, evidence-informed protective factors, including: Parental resilience Positive social connections Knowledge of parenting and child development Concrete support in times of need Social and emotional competence 3/25/2014 | Illinois Criminal Justice Information Authority | 9

CVPP Reentry The CVPP Reentry Program provides crucial services for youth and young adults ages 13-28 returning to the community from youth and adult correctional facilities. The Reentry Program is designed to reduce recidivism by providing young people with educational and vocational opportunitiesand mental health services that encourage and support them in making positive life choices. 3/25/2014 | Illinois Criminal Justice Information Authority | 10

2013 Reentry Program Highlights 449 young people served by 36 case managers. Clients received individualized services, including: Job training Emergency funds, shelter Mental health services 3/25/2014 | Illinois Criminal Justice Information Authority | 11

Progress Reports 3/25/2014 | Illinois Criminal Justice Information Authority | 12

Purpose • Collection of qualitative and quantitative data • Measures • Program implementation • Performance and impact • Highlights program successes and accomplishments 3/25/2014 | Illinois Criminal Justice Information Authority | 13

Procedure • Upon execution of a grant agreement, Grant Specialist will provide the grantee with report template and due dates • Progress reports shall be submitted to ICJIA no later than 15 days after the end of the period reported • Reports shall be submitted electronically to the ICJIA CVPP mailbox CJA.NRI@Illinois.gov 3/25/2014 | Illinois Criminal Justice Information Authority | 14

Quarterly Reporting • January-March • April-June • July-September • October-December • A reporting quarter may contain fewer than three months when grant start or end dates fall in the middle of a calendar quarter 3/25/2014 | Illinois Criminal Justice Information Authority | 15

CVPP FY14 • 11/1/13-12/31/13: Date provided by grant monitor • 1/1-3/31: April 15 • 4/1-6/30: July 15 • 7/1-8/31: September 15 • Close out report: September 30 3/25/2014 | Illinois Criminal Justice Information Authority | 16

CVPP Progress Report • Lead agency is responsible for compiling all information from each program area for the report • Accurate • Complete data • Certifications 3/25/2014 | Illinois Criminal Justice Information Authority | 17

Fiscal Reports 3/25/2014 | Illinois Criminal Justice Information Authority | 18

Quarterly Reporting • January-March • April-June • July-September • October-December • A reporting quarter may contain fewer than three months when grant start or end dates fall in the middle of a calendar quarter 3/25/2014 | Illinois Criminal Justice Information Authority | 19

CVPP FY14 • 11/1/13-12/31/13: Date provided by grant monitor • 1/1-3/31: April 15 • 4/1-6/30: July 15 • 7/1-8/31: September 15 • Close out report: September 30 3/25/2014 | Illinois Criminal Justice Information Authority | 20

Procedure • Upon execution of a grant agreement, Grant Specialist will provide the grantee with report template and due dates • Lead agency will provide fiscal template to their own subcontractors • Fiscal reports shall be submitted to ICJIA no later than 15 days after the end of the period reported • Reports shall be submitted electronically to the ICJIA CVPP mailbox CJA.NRI@Illinois.gov 3/25/2014 | Illinois Criminal Justice Information Authority | 21

Procedure • Only lead agency fiscal reports are submitted to ICJIA quarterly • Lead agency is responsible for collection, review and approval of subcontractor fiscal reports each quarter 3/25/2014 | Illinois Criminal Justice Information Authority | 22

BUDGET REVISIONS Policy In order to move the unexpended funds into another category or line item of the budget, approval for a budget revision is required. Requests must be in writing Requests must be received by your grant monitor at least 60 days prior to the end date of the grant. (CVPP last date to submit budget revision requests is July 2, 2014) 3/25/2014 | Illinois Criminal Justice Information Authority | 24

BUDGET REVISIONS Preparing your budget revision request *Prepare a letter on your agency's letterhead documenting all of the details of the budget revision request. *Thoroughly complete the budget revision request form; *Detail how this revision will support or enhance the program; *Detail exactly what you want to revise and why; *Attach a copy of your current budget, marked with the requested revisions that covers all cost, both old and new; *Send these materials to your grant monitor and wait for written approval prior to expending funds under the new budget. 3/25/2014 | Illinois Criminal Justice Information Authority | 25

BUDGET REVISIONS Approval of your request: Your request is not approved until your grant monitor replies to your request in writing. If your request is approved: You will receive written approval of your request along with a revised budget; and The new project budget (column 1) on all future fiscal reports submitted to the Authority should reflect the revised budget. 3/25/2014 | Illinois Criminal Justice Information Authority | 26

BUDGET REVISIONS If the revision is denied: If the request is denied, your Grant Monitor will send a letter to the notifying you of the denial and reasons for the denial. 3/25/2014 | Illinois Criminal Justice Information Authority | 27

BUDGET REVISIONS 3/25/2014 | Illinois Criminal Justice Information Authority | 28

BUDGET REVISIONS 3/25/2014 | Illinois Criminal Justice Information Authority | 29

Who remembers…?!?!? 3/25/2014 | Illinois Criminal Justice Information Authority | 32

Food & Beverage Policy 3/25/2014 | Illinois Criminal Justice Information Authority | 33

Food & Beverage Policy 3/25/2014 | Illinois Criminal Justice Information Authority | 34

Being a Strong Lead "Before you are a leader, success is all about growing yourself. When you become a leader, success is all about growing others."— Jack Welch 3/25/2014 | Illinois Criminal Justice Information Authority | 35

Components of Being a Good Lead Agency Clear Lines of Communication Being Organized Be Informed Build Trust and Capacity 3/25/2014 | Illinois Criminal Justice Information Authority | 36

Clear Lines of Communication Communication travels vertically and horizontally 3/25/2014 | Illinois Criminal Justice Information Authority | 37

Community Violence Prevention Program (CVPP) Governor’s Office ICJIA Lead Agencies (23) ILAACP Sub Agencies (99) 3/25/2014 | Illinois Criminal Justice Information Authority | 38

Advisory Bodies 3/25/2014 | Illinois Criminal Justice Information Authority | 40

ILAACP Structure 3/25/2014 | Illinois Criminal Justice Information Authority | 41

Communication Tools and Methods Letters E-mails Phone Calls In-person Meetings 3/25/2014 | Illinois Criminal Justice Information Authority | 42

Being Organized Develop a Plan Keep detailed files Keep all correspondence and pertinent information 3/25/2014 | Illinois Criminal Justice Information Authority | 43

Site Visits 3/25/2014 | Illinois Criminal Justice Information Authority | 45

Purpose • Monitoring compliance with agreement and guidelines • Monitoring program implementation and development • Building communication • Problem solving 3/25/2014 | Illinois Criminal Justice Information Authority | 46

ICJIA Site Visits • Annual visit to all lead agency sites • Lead agency is notified of date and time of visit and provided with agenda • Lead agency must perform a minimum of one site visit for each subcontractor 3/25/2014 | Illinois Criminal Justice Information Authority | 47

So, your grant monitor is coming to see you…What to expect • Program staff introductions • Facility tour and equipment verification • Program compliance • Goals and objectives • Administration • Documentation (contracts, program reports, fiscal reports, data collection, time sheets) • Technical assistance 3/25/2014 | Illinois Criminal Justice Information Authority | 48

Performing a site visit • Schedule the visit in advance • Provide an agenda and set expectations • Check for programmatic compliance • Check for fiscal compliance • Problem solving • Opportunity for support and capacity building 3/25/2014 | Illinois Criminal Justice Information Authority | 49

Future Topics Closeouts Budget Revisions Grant Initiation Budgets Narrative Writing Site Visits Creating RFPs 3/25/2014 | Illinois Criminal Justice Information Authority | 50

Community Violence Prevention Program