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Designing and Delivering Oral and Online Presentations

Designing and Delivering Oral and Online Presentations. Building Your Career with Oral Presentations. Display your skills Think on your feet Grasp complex issues Handle challenges. The Three-Step Process. Planning Writing Closing. Planning Presentations. Analyze the situation

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Designing and Delivering Oral and Online Presentations

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  1. Designing and Delivering Oral and Online Presentations Excellence in Business Communication, 8e

  2. Building Your Career with Oral Presentations • Display your skills • Think on your feet • Grasp complex issues • Handle challenges Excellence in Business Communication, 8e

  3. The Three-Step Process • Planning • Writing • Closing Excellence in Business Communication, 8e

  4. Planning Presentations • Analyze the situation • Gather the information • Select the medium • Organize the message Excellence in Business Communication, 8e

  5. Analyzing the Situation • Purpose • Inform • Persuade • Collaborate • Audience • Emotional state • Language issues • Specific circumstances Excellence in Business Communication, 8e

  6. Selecting the Medium • In-person presentations • Web-based presentations Excellence in Business Communication, 8e

  7. Organizing Presentations • Define the main idea • Limit the scope • Choose the approach • Prepare the outline Excellence in Business Communication, 8e

  8. Planning Outline • State purpose and main idea • Organize major points and subpoints • Identify introduction, body, and close • Show your connections • Show your sources • Choose a title Excellence in Business Communication, 8e

  9. Speaking Outline • Follow the planning outline • Condense points and transitions to keywords • Add delivery cues • Arrange your notes Excellence in Business Communication, 8e

  10. Writing Presentations • Introduction • Message • Conclusion Excellence in Business Communication, 8e

  11. Creating the Introduction • Arouse interest • Build credibility • Preview the presentation • Limit main points • Stress connections • Engage audience Excellence in Business Communication, 8e

  12. Composing the Message • Limit the main points • Connect the ideas • Engage the audience Excellence in Business Communication, 8e

  13. Writing the Conclusion • Restate the main points • Describe the next steps • End on a strong note Excellence in Business Communication, 8e

  14. Planning Visual Aids • Improve quality and impact • Improve audience learning • Improve your professional image Excellence in Business Communication, 8e

  15. Selecting Visual Aids • Overhead transparencies • Electronic presentations • Chalkboards and whiteboards • Flip charts • Other visual combinations Excellence in Business Communication, 8e

  16. Creating Effective Slides • Writing content • Modifying graphics • Selecting design • Being consistent • Adding animation Excellence in Business Communication, 8e

  17. Writing Readable Content • Select a central idea • Limit the content • Use short phrases • Use parallel grammar • Prefer the active voice • Use short titles Excellence in Business Communication, 8e

  18. Modifying Graphics for Slides • Reduce details • Avoid repetition • Shorten numbers • Limit data sets • Highlight key points • Adjust size and design Excellence in Business Communication, 8e

  19. Selecting Design Elements • Color schemes • Background elements • Foreground and artwork • Fonts and typestyles Excellence in Business Communication, 8e

  20. Achieving Consistency • Slide master feature • Color choices • Font styles • Design elements • Layout templates • Bulleted lists • Charts • Graphics Excellence in Business Communication, 8e

  21. Adding Animation and Special Effects • Functional animation • Transitions and builds • Hypertext and links • Multimedia elements Excellence in Business Communication, 8e

  22. Presenting Online • Advantages • Global reach • Cost savings • Convenience • Disadvantages • Limited feedback • Technology issues • Training issues Excellence in Business Communication, 8e

  23. Online Presentations • Send preview materials • Keep content simple • Get feedback often • Consider the audience • Ensure compatibility • Allow plenty of time Excellence in Business Communication, 8e

  24. Completing Presentations • Finalizing slides and support • Preparing to speak • Practicing your delivery • Overcoming anxiety • Handling questions Excellence in Business Communication, 8e

  25. Finalize Slides and Support • Title slides • Agenda slides • Navigation slides • Handouts • Backup equipment • Backup presentation Excellence in Business Communication, 8e

  26. Preparing to Speak • Memorizing • Reading • Impromptu speaking • Speaking from notes Excellence in Business Communication, 8e

  27. Practicing Your Delivery • Present naturally • Rehearse the speech • Check equipment • Track your time • Introduce the slides • Anticipate questions Excellence in Business Communication, 8e

  28. Extra material Practice Think positively Visualize success Take deep breaths Be ready Get comfortable Don’t panic Focus on message Engage audience Seek friendly faces Keep going Overcoming Anxiety Excellence in Business Communication, 8e

  29. Responding to Questions • Focus on the questioner • Respond appropriately • Maintain control • Survive the hot seat • Encourage questions • Conclude the presentation Excellence in Business Communication, 8e

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