LDOE Presentation to LSASPA Fall 2013

1. LDOE Presentation to LSASPA Fall 2013

2. LDOE Talent Office The mission of the Talent Office is to create the policy, conditions and resources that enable districts to attract, build and retain high-performing educators. The top priorities of this office are: • Certification, Preparation, and Recruitment • Compass Implementation and Support • Act 1 Implementation and Support

3. Agenda Louisiana Believes Teacher Certification and Preparation Updates • Barbara Burke and Regina Poole Recruitment and Teach LA Website Updates • Joni Lacy Compass Information System Updates • Taina Knox Question and Answer Session

4. General Certification Office Updates

5. Certification Process All applications are delivered to the ground floor/mail room of the Claiborne Building Applications are routed to the appropriate floor Applications are date stamped and cases are opened for processing in the Certification database. (Depending on volume this can take more than one day) Cases are assigned to a Certification specialist for processing Cases are processed/closed. Either certificates are issued or a letter is sent requesting additional documents, transcripts, scores etc. All paperwork received is scanned into the teacher’s personal electronic files. Updated certificates and feedback letters can be printed at www.teachlouisiana.net. (Evaluation forms are mailed but are not visible at the website.) When the additional information is received, the process begins again. (Important to send complete application packets)

6. Certification Application Turnaround Time All certification application materials are to be sent to the Louisiana Department of Education as a single packet. Once the materials are received, the application packet will be assigned to a specialist, evaluated, and processed in the order in which it was received. Typical turnaround is 15 working days. • The status of certification applications can be verified at www.teachlouisiana.net. Double click on the “Certification” Tab and then on “Check status of application.” • Updated certificates can be verified and printed at www.teachlouisiana.net. Double click on the “Certification” tab and then on “Verify a Louisiana Certificate.”

7. Certification Updates Louisiana Believes Important Update for Certification Visitors: A certification receptionist is not on duty in the Certification Office located in the Claiborne Building. Visitors may drop their certification applications in the drop box located at the security desk. Applications should be in a sealed envelope/folder before placing it in the drop box. All applications will be date stamped and processed in the order in which they are received. The status of a certification application can be verified daily by visiting www.teachlouisiana.net and clicking the “Status of a Certification Application” link.

8. Constituent Center/Call Center Updates Louisiana Believes Tier I Basic/General Certification Information can be provided to educators by: Contacting the help desk at 1-877-453-2721 Visiting www.teachlouisiana.net - Double Click on the “Certification” tab at the top. Scroll to Bulletin 746, LA Standards for State Certification of School Personnel Complex/In-Depth Certification Questions or Concernscan be addressed by: • Email a certification specialist directly Contact the help desk at 1-877-453-2721 to have a phone ticket opened. Phone tickets are routed to the appropriate certification specialist and answered within 48 hours Visit the “ASK LDOE” link: https://www.louisianabelieves.com/resources/ask-ldoe. Type in requested personal information. Then scroll to the “subject” drop down list and click on “Educator Certification” to enter your question. A ticket is opened so that the question can be routed appropriately. Responses are provided to the email address or phone # you submit.

9. Submission of Electronic transcripts Important Update Regarding Electronic Transcript Submission:  Electronic transcripts no longer must be submitted directly to Rachel.normand@la.gov The Division of Certification, Preparation, and Recruitment requires the submission of official transcripts for all certification transactions processed by this office.  District Human Resources personnel may submit official transcripts/hard copies through the regular mail or submit an electronic transcript with certification applications.   Any electronic transcript that is submitted from a district will be considered official and will be accepted for certification purposes.  To ensure your requests are processed in a timely manner, please submit certification applications and transcripts to our office in one envelope. Instructions for setting up an account with E-Scripts were emailed to the LSASPA group last month.

10. Submission of Praxis/ACT/SAT Score Reports Original score reports are not required in our office.  If the Praxis score is accessible with your HR login at the TEACH LA website, no score report is needed with the application. District Human Resources personnel may submit copies of Praxis/ACT/SAT score reports to our office with certification applications that are signed off by HR personnel. HR can verify the original score report. We trust you!

11. Praxis Score Report Update Official complete Praxis score reports are available within 15 business days. Teachers have 1 year from the score-reporting date to download and print their official score report from ETS. Our office will accept the score report downloaded from the ETS website.

12. Certification Applications All certification applications are accessible at www.teachlouisiana.net. Log in with your HR log in information. Click the Human Resources tab at the top. The link to all applications is in the right menu. Please submit complete application packets to our office to expedite processing/turnaround time on our end. Update: Career and Technical Trade and Industrial Education Applications (CTTIE) must now be submitted by HR personnel only– not the individual.

13. New Certification Records Retention Policy Prior to August 2013, all certification records were scanned, boxed and sent to state archives permanently. As of August 2013, all certification records/applications are scanned and shredded.

14. NSF Checks If a check is returned to our office due to insufficient funds, a letter is sent to the teacher informing them to submit a money order to cover the NSF check. (No personal checks or cash accepted) An “alert statement” is placed on the certificate and appears on the TEACH LA website. (“Urgent- Please contact the Certification Office”)

15. Refunds Certification processing fees are non-refundable. A note is placed in the database to indicate the fee paid will be applied toward the teacher’s next certification transaction.

16. Policy updates

17. Transition from LATAAP to COMPASS September 1994 - May 2010 – Teachers who successfully completed LATAAP or were approved for “out-of-state exclusion” from LATAAP and have the required years of experience in their certification area are eligible for issuance of the higher level certificate. 09/10, 10/11 and 11/12 school years – Teachers who have successful local evaluation results on file at the district office during these 3 years and have the required years of experience in their certification area are eligible for issuance of the higher level certificate. August 2012 – present – Teachers are required to have successful Compass evaluation ratings three out of five years during the validity of the certificate for issuance/renewal of a higher level certificate.

18. Certification Updates • Bulletin 746 Updates / Adopted Policy: • §305. Professional Level Certificates • Level 1 Certificates: • Beginning in August 2012, level one certificates are valid for three years initially and may be extended for two additional years, if needed, at the request of a Louisiana employing authority. • Candidates must successfully meet the standards of effectiveness pursuant to Bulletin 130 and mandated by Act 54 of the LA 2010 Legislative Session for 3 years while holding the Level 1 certificate to apply for the Level 2 certificate. Louisiana Believes

19. Certification Updates • Bulletin 746 Updates / Adopted Policy: • §305. Professional Level Certificates • Level 2 & 3 Certificates: • Valid for five years initially and may be renewed for another five year period at the request of a Louisiana Employing Authority if the teacher successfully meets the standards of effectiveness for at least three years during the five-year initial or renewal period pursuant to Bulletin 130 and mandated by Act 54 of the LA 2010 Legislative Session. Louisiana Believes

20. Certification Updates • Bulletin 746 Updates / Adopted Policy: • §305. Professional Level Certificates • Renewals of Level 2 & 3 certificates: • Level 2 or Level 3 certificates issued between July 1, 2002 and August 19, 2012 may be extended with successful completion and verification of 150 hours of CLUs. New ACT 54 renewal statement will appear on the Level 2/3. • Certificates issued on or after August 20, 2012, will be extended only if a teacher has met the standards of effectiveness for at least three of the five years while holding this certificate, pursuant to the requirements in Bulletin 130 and mandated by Act 54. (cont. next slide) Louisiana Believes

21. Certification Updates • Bulletin 746 Updates / Adopted Policy: • §305. Professional Level Certificates • Renewals of Level 2 & 3 certificates (continued): • Individual school districts may continue to require teachers to complete CLUs, in addition to meeting the evaluation requirements regarding effectiveness. The requirement to complete CLUs is a local level decision. Louisiana Believes

22. Certification Updates • Bulletin 746 Updates / Adopted Policy: §307. Type C Certificates Type C certificates will no longer move to Type B or A certificates. Once teachers meet three years of effectiveness while holding the Type C certificate, they will move to the Level 2 or Level 3 certificateswith the ACT 54 renewal statement. Louisiana Believes

23. Certification Updates • Bulletin 746 Updates / Adopted Policy: • Chapter 7. Administrative and Supervisory Credentials • §701, §703, §705, §707, §709, & §710 • Educational Leader (EDL) is no longer an add-on to an existing teaching certificate; it is now a stand- alone certificate. • A letter of eligibility is issued to the individual when they apply for the EDL certificate, if all requirements in Bulletin 746 are met. • An EDL eligibility statement is placed on the individual’s teaching certificate visible at the TEACH LA website. • The EDL certificate is issued when the employing authority verifies in writing that the individual is employed in an administrative capacity. Louisiana Believes

24. Certification Updates • Bulletin 746 Updates / Adopted Policy: • Chapter 7. Administrative and Supervisory Credentials • §701, §703, §705, §707, §709, & §710 • The EDL 1 holder must have three years of effectiveness to move to an EDL 2 certificate. • Effective December 5, 2012, EDL 2 certificates (EDL) will only be renewed for another 5 years if an individual has met the standards of effectiveness for at least three of the five years covered by the certificate, pursuant to the requirements in Bulletin 130 and mandated by Act 54. Louisiana Believes

25. Educational Leader Updates • Teachers in your district that are serving as teachers and have a provisional principal, principal or educational leader add on endorsement to a teaching certificate do not apply/transition to the new stand-alone Educational Leader certificate until they are hired in a leadership capacity. • Upon being hired in a leadership role, the teacher will submit the Educational Leader application packet, a letter from the HR director verifying date of employment as a school leader and the $25.00 processing fee. Louisiana Believes

26. Certification Updates • Bulletin 746 Updates / Notice of Intent: • In January 2013, one revision to Bulletin 741, LA Handbook for School Administrators, removed the requirement that districts must provide a district educational leadership induction program for new administrators and that completion of this program is required to transition from an Educational Leader 1 certificate to an Educational Leader 2 certificate. Therefore, a revision was made to Bulletin 746 to align it to Bulletin 741. Louisiana Believes

27. Certification Updates • Bulletin 746 Updates / Notice of Intent: • Requirements for issuance of an Educational Leader 2 certificate will now be based on the following requirements: • Hold a Ed Leader 1 certificate, LA provisional principal/principal certification, or a comparable out-of-state Ed Leader certificate • Have 3 years of teaching experience and 3 years of leadership experience as Assistant Principal or above • Meet the standards of effectiveness as an Educational Leader for three years pursuant to Bulletin 130 and mandated by Act 54 of the Louisiana 2010 Legislative Session. • Note: Districts may require participation in an educational leader induction program administered by the LEA. Louisiana Believes

28. Praxis Updates Praxis updates

29. Bulletin 746 Updates • §243. Praxis Exams and Scores: • Reminder: Effective July 1, 2013, the World Languages Pedagogy Exam (#0841) replaced the PLT’s for foreign language certification (add-on’s and initial certification). Louisiana Believes

30. Bulletin 746 Updates • §243. Praxis Exams and Scores: Praxis has continued to increase their computer-delivered test offerings. All Praxis exams will be fully computerized by 2014. The content of the computer-delivered tests is identical to that of the paper-delivered test. However, Praxis uses different test codes for each delivery method. Louisiana Believes

31. Praxis Exams Up for Approval October 2013 Core Academic Skills for Educators: Praxis I reading, writing and math exams Middle School Math Middle School English English Language Arts Content Math Content Knowledge Environmental Science School Counselor Special Ed- Early Childhood Special Ed- Hearing Impaired Special Ed – Visually Impaired Note: Final adoption of these exams is anticipated in the Spring of 2014

32. Teacher Preparation Program Updates 1)Relay Graduate School of Education • Approved in LA to offer a Practitioner Teacher Program (PL 1). • Relay will apply for the PL 1. • Plan to enroll candidates this spring for 2014-15 school year 2) I TEACH Louisiana (online) • Approved in LA to offer a Certification-Only Program (PL2). • The district will apply for the PL 2. 3) I TEACH Louisiana Educational Leader Practitioner Program (alternate pathway 3 to Ed Leader Certification). This program goes to BESE for approval at the October BESE meeting.

33. Certification, Preparation, Recruitment Team Louisiana Believes Teacher Certification and Preparation Contacts: Regina Poole regina.poole@la.gov Celine Zachariahceline.zachariah@la.gov Blanche Adamsblanchea.adams@la.gov Frances Davis frances.davis@la.gov Recruitment and Teach LA Website Contact: Joni Lacy joni.lacy@la.gov Division of Certification Administrative Support: Rachel Normand rachel.normand@la.gov Director: Barbara Burke barbara.burke@la.gov

34. Teach LA Website Talent Recruitment System Louisiana Believes Teach LA Website Manager and Talent Recruitment System Contact: Joni Lacy- joni.lacy@la.gov www.teachlouisiana.net

35. Teach LA Website Louisiana Believes The Teach Louisiana website serves as a one-stop shop for information regarding teacher certification, preparation programs, and employment opportunities. The Louisiana Department of Education’s Talent Recruitment System is a free, web-based service that pairs job-seeking educators with Louisiana districts/schools seeking to hire them.

36. Talent Recruitment System Louisiana Believes Why Use the System: This cutting edge system was designed to assist you in placing highly effective teachers in your classrooms. • New talent pool • Easy to navigate/works for you • Identifies candidates interested in hard to staff areas • Job seekers directed here • Free advertisement How to Use the System: HR Personnel posts job vacancies to the website and the system matches candidates to job vacancies. • Allows you to view and share candidate match data via electronic file • Includes at a glance information: certification, job and geographical preferences/locations • Candidate profiles viewable within the system • Generate new search daily

37. Teach LA Website- Log In Louisiana Believes

38. Teach LA Website- Account Holders Louisiana Believes

39. Human Resources Tab Louisiana Believes

40. Adding/Viewing Job Postings Louisiana Believes

41. Job Vacancy Template Louisiana Believes

42. Appeal to Candidates Louisiana Believes

43. Viewing Job Vacancy Postings Louisiana Believes Job vacancies can be viewed 3 ways: Geographical Location Map View Position Type

44. Jobs by Geographical Location Louisiana Believes

45. Jobs by Map View Louisiana Believes

46. Jobs by Position Type Louisiana Believes

47. Candidate Employment Profile Louisiana Believes

48. HR View, Edit and Search Louisiana Believes

49. Candidate Match Information Louisiana Believes

50. Generating Electronic File Louisiana Believes