Conference Closing

1. Conference Closing

2. Timeline for Closing • Leaders sent reminders regarding conference closing • 4 weeks prior to conference • 1 week post-conference • 30 days post-conference • 60 days post-conference • 90 days post-conference • 120 days post-conference

3. Reminders Include • Information Needed to close • Financial Management Report (FMR) Activity • Pointers to travel reimbursement forms • Missing Corporate Support requiring action • Missing Travel Grants requiring action • Financial documentation needed

4. 90 Days Post-Conference • Leadership introduced to Maritza Nichols to handle official financial close • Maritza issues draft closing documentation to leadership for review with FMR Activity • Maritza reminds leaders of any missing items • Corporate support • Payments • Travel grants • Financial reports • Local bank account statement of closing (for outside accts) • Copies of corresponding receipts

5. 120 days Post-Conference • Final Conference Financial Report Issued to • Conference Chair • Treasurer • ACM Operations Coordinator • ACM Accounting • SIG Leader

6. Following Conference Close • ACM database updated with final information • Revenue/expenses following the official close are charged or credited to the SIG. • Financial Information incorporated into year-end closing reports, viability reports and approval process for future conferences