Ulf Andersson Archives and records management Södertälje Sweden ulf.b.andersson@astrazeneca

1. Information and transfer and storage in Operational applicationsand Long Term Preservation Application (LTPA) Ulf Andersson Archives and records management Södertälje Sweden ulf.b.andersson@astrazeneca.com

2. MRP LIMS PLM ECM One way transfer at decommissioning RM/Archives Traditional archiving structure e.g. EAD Traditional appraisal do not meet the reality in contemporary organizations

3. System B New systems Restructuring costs System A Delete Existing systems Restructuring costs Product/Service Based Information Structure File storage Preservation environment Retention Time, Information Value Systems replacement and Archiving

4. System B System F System D X Minor restructuring Low restructuring and selection costs Minor restructuring Low restructuring and selection costs Restructuring impossible or dangers for quality Delete Delete System A Volume problem System C System E Selection and restructuring costs Selection and restructuring costs Delete Delete ? • Portal for archival integration (Archival structure and rules) LTPA-low ambition (Short term low risk for reuse) LTPA LTPA LTPA Systems replacement and Archiving New systems Existing systems

5. Pre- Ingest Pre- Ingest OAIS related view on information life cycle Ingest LTPA 1 LTPA 2 System architecture Business integration layer Applications unsuitable for storage in archival conditions Applications suitable for storage in archival conditions • Portal for archival integration (structure and rules) LTPA-low ambition (Short term low risk for reuse)

6. Business integration layer Internal applications unsuitable for storage in LTPA compliant conditions • Archival schema • Product structure (Part or full) • ER/ES compliant (full version control data and structure) • LTPA integrated • Connected with business integration layer • SLA (SIP design) • Search engine • Retrieval • Baseline management Pre- Ingest • Context master + information storage • LTPA compliant: • Product separated storage structure • Electronic record and electronic signature (ER/ES) compliant (full version control of structure and object) • Storage safe for spontaneous disk corruption • Connected with business integration layer Internal applications suitable for storage in LTPA compliant conditions Ingest Portal for archival integration internal LTPAs LTPA-low ambition (Short term low risk for reuse) • ER/ES compliant (full version control) • Storage safe for spontaneous disk corruption • Portal integrated • Restricted use since no product separation • Product separated storage • ER/ES compliant (full version control data and structure) • Storage safe for spontaneous disk corruption • Portal integrated • Integrated with business integration layer Infrastructure; technical and architectural

7. Major business process System 1 Context master System 2 System 3 System 4 Baseline driven transfer Product structure Organized within the product structure Context in accordance to baseline Records in accordance to a well defined baseline from all applications Product life cycle driven approach:Base-lining and archiving Baseline

8. Base-lining and archivingMultiple Context masters Major business process System 1 Context master LTPA approved System 2 Context master LTPA approved System 3 System 4 System 4 Baseline* Product structure Organized within the product structure Context in accordance to baseline Records in accordance to a well defined baseline from all applications

9. Major business process System 1 Context master System 2 System 3 System 4 Random transfer (Home node in product structure controlled by templates for product structure and SIP) Context update Context growth Organized within the product structure Product structure Archiving and continues knowledge growth

10. Information model Application Protocol System B System A P23 Data model Parameterisation Data model Data Parameterisation Data Transfer of structured data (STEP standard)