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Writing with PowerPoint: A Workshop Brought to You by the Purdue Writing Lab. Why write with PowerPoint?. To supplement an oral presentation To incorporate visual and audio media into a presentation To disseminate information to a larger group. Who uses PowerPoint?. Government agencies
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Writing with PowerPoint:A Workshop Brought to You by the Purdue Writing Lab
Why write with PowerPoint? • To supplement an oral presentation • To incorporate visual and audio mediainto a presentation • To disseminate information to a larger group
Who uses PowerPoint? • Government agencies • Disseminate information among agencies • Researchers • Present research to peers at conferences • Executives • Propose projects and plans of action • Educators • Teach concepts through print and visual media
Before You Start • Audience • Who is your audience? What is your relationship with them? • Purpose • Are you informing? Arguing? • Occasion • Is this a professional presentation? Are you at a conference, at a meeting, in a classroom? • Ethos • How do you want the audience to perceive you? Are you representing a business or organization?
Your Canvas Save & PrintOptions DesignOptions ViewOptions Text & ContentOptions
View Options • Normal View • Add and develop text and content • Manipulate individual slides • Slide Sorter View • View and change organization • Move and hide slides • Slide Show View • View overall development • Give completed presentation
A Closer Look at Normal View • Create new slides • Add and edit text and content • Compose facilitator notes
Design Options DesignOptions
Design Options • Custom Design • User-designed combination of background and fonts • Very effective when done well • Design Templates • Pre-set combinations of background and fonts • Quick and easy
Custom Design Considerations • Simplicity • Moderate color palette • Clear, unadorned fonts • Consistency • Color and background graphics • Font style and sizes
Choosing a Design Template Avoid templates with themes that don’t fit your information If your content includes images, avoid templates with large background graphics Streamlined templates with minimal background graphics present a professional image
Text & Content Options Text & ContentOptions
Text & Content • Text • Facilitates presentation • Reinforces key terms and concepts • Images • Complement presentation • Illustrate or highlight main points • Tables and Graphs • Support presentation • Present information in a visually appealing way
Text Considerations • Keep text to a minimum • Use “white space” to set off blocks of text • Make phrase structure consistent within bulleted lists
Content Considerations • Keep content to a minimum • Use white space to set off visual content from text • Choose appropriate images
Text & Content Layouts • Text only • No images are needed • Images would be distracting • Text and content • Text refers to the content • Content reinforces point of text • Content only • Intriguing images intended for discussion • Complicated charts that need explanation
Animation • Allows presenter to control the appearance of text and content • Provides transitions between slides • Draws audience’s attention to the object being animated • Distracting when used to excess
Save & Print Options Save & PrintOptions
Save Options • Disable Fast Saves • Keeps file size manageable To get to this dialog box: Tools Options Save
Print Options • Slides • Prints each slide on a separate page • Handouts • Prints a specified number of slides on each page • Notes Pages • Prints facilitator notes along with slides • Outline View • Prints the text of each slide
Reminders • Consider your context • Audience • Purpose • Occasion • Ethos • Communicate Effectively • Simple designs • Concise text • Relevant content
For More Information • Come by the Writing Lab (HEAV 226) to talk to a consultant about writing with PowerPoint • Visit the DLC in the basement of HICKS for answers to technical questions • Go to the OWL for more information on writing concerns: http://owl.english.purdue.edu