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SLHC-PP Admin News Admin guide Time sheets Effort Web Pages 1 st Deliverable Report

SLHC-PP Admin News Admin guide Time sheets Effort Web Pages 1 st Deliverable Report. SLHC-PP Steering Committee Meeting CERN, July 3 rd , 2008. S.Schmeling – CERN/PH G.Cavallo – CERN/FI. Admin Guide. Largely reviewed version FP7 rules for reporting Rules applied to SLHC-PP

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SLHC-PP Admin News Admin guide Time sheets Effort Web Pages 1 st Deliverable Report

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  1. SLHC-PP Admin NewsAdmin guideTime sheets EffortWeb Pages1st Deliverable Report SLHC-PP Steering Committee Meeting CERN, July 3rd, 2008

  2. S.Schmeling – CERN/PH G.Cavallo – CERN/FI Admin Guide • Largely reviewed version • FP7 rules for reporting • Rules applied to SLHC-PP • Annex: CERN Internal Procedures • Responsibilities of the admin team (N.Knoors, K.Ross, C.Montagnier) • CERN financial structure (budgets) • Reporting (travels, personnel, claims, etc) • Audit https://edms.cern.ch/document/904943/1 M.C.

  3. Timesheets Effort • The key to personnel costing is the timesheet (TS) that has to be filled each month by every participant in the project. • We can charge costs of any staff (fellows, USAS, etc) involved on a FP7 project, to the extent that we can identify its actual costs>> use of timesheets is mandatory. • TS are also a way to keep track of spending and project progress - About 70% of SLHC-PP direct costs are attributed to Personnel M.C.

  4. SLHC-PP Members • 97 members Plots do not take into account the declared productive % of members M.C.

  5. PPT tool M.Ropka – CERN/IT-AIS M.C. http://pptevm.cern.ch/slhcpp/ui/main.do

  6. TS Effort N. Knoors– CERN/PH • Nathalie KNOORS is in charge of PPT (TS, member registration, etc). Please contact her for any question, modification, etc. • Huge initial effort, with an average initial success rate ~50% • Final numbers are Ok, waiting for June figures: as of today, 2 days todeadline, 60% TS are Ok • CEA is not filling in TS (10 members)!Letter sent, waiting for response • Tool being improved (automatic fill of vacations for CERN members, statistic analysis, etc.) M.C.

  7. SLHC-PP WEB Pages K.Ross – CERN/PH Pages of general interest about the project: Participants, activities, PUBLIC Pages with information concerning themanagement of the project (groups, agenda, etc) INTERNAL (NICE pwd protected) Info by the Project Office Documents, EDMS Deliverables & milestone Tracking Groundowork, etc M.C.

  8. SLHC-PP – Public Pages Project • Provide content, corporate image, and long-term strategy for the SLHC-PP Public pages • Time scale: 30-40 working days • Start/End date: mid July – mid November • Work can be performed remotely. http://barras.biz/ Imperial College • Deliverables: • Create an image for all PUBLIC pages • New format for SLHC-PP News • Create Content for the Public Pages • About SLHC-PP (project overview and the WPs) • List of FAQs • Interview to key players (Project Managers, WP leaders, few Institute representatives, CERN management) • Links to CERN and LHC outreach/public sites • Propose a long-term strategy to maintain and update the public site M.C.

  9. SLHC-PP Deliverables M.C.

  10. SLHC-PP Deliverables https://edms.cern.ch/document/929310/1 M.C.

  11. Summary • Basic administrative tools in place • Time Sheet Effort is crucial for our reporting, please all help • Public Pages effort being started – Need cooperation from WP leaders to make as good as possible • First deliverable successfully submitted M.C.

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