2018 R10 Annual General Meeting

1. 2018 R10 Annual General Meeting Women in Engineering (WIE) Coordinator Dr.Jing Dong 3rd-4th , 2018, Langkawi

2. Women in Engineering 2018 Committee Structure Chair: Jing Dong Members: 9 members and 10+ supporting volunteers (same as in 2017) • Project / Task Measurable • Project 1 • No. of newly created WIE AG/WIE SB AGs • No. of discussions with Section leaders to foster WIE • AGs formation /activation • c. No. of WIE membership development status • Project 2 • No. and Quality of submission • No. of sections/branches of joint application, innovativeness of project • Outcome (report) for the R10 newsletter • Project 3 • quality of the program, inter committee contribution • Influence on R10 /WIE flagship conference • Outcome (report) for the R10 Newsletter • Project 4 • No. of nominations received from sub-regions • Diversity in terms of zones for award recipients • Number of outstanding WIE volunteers to be nominated for consideration of MGA Awards Objectives Promote women involvement in science and engineering in R10 Facilitate the development of supporting program and activities of WIE in R10 Recognize WIE’s outstanding achievement in R10 and promote nominations for MGA awards from R10 Enhance networking and knowledge sharing of WIE • Projects / Tasks • WIE AGs Pilot Program • R10 WIE Collaborate Support Fund • WIE Visibility Enhancement Program through WIE events • R10 WIE Award • Budget • Project 1: 0 • Project 2: to be determined (will be considered together with YP, SB under MD activities supervised by VC) • Project 3 : $2,500 • Project 4 : 0 • Timeline • Project 1: Completion by December 2018 • Project 2: Completion by October 2018 • Project 3: Completion by November 2018 • Project 4: Completion by October 2018

3. 2018 Region 10 WIE SubcommitteeAdvisor: Takako Hashimoto(past MGA WIE Chair)Dr. Celia Shahnaz, IEEE Bangladesh SectionDr. VijayalaxmiBiradar IEEE Hyderabad Section Dr. Prerna Gaur , IEEE Delhi SectionDr. Eehui Lim, IEEE Victorian SectionEmi Yano, IEEE Tokyo SectionDr.Paulina Chan, IEEE Hong Kong SectionSimayAkar, IEEE Nanjing section         Dr. Yonghua Lin, IEEE Beijing Section

4. Project 1 : WIE AG Pilot Program • Project objectives : to form WIE AGs in diversified areas in R10 to guide for performing activities in less active or in-active WIE AGs to encourage WIE membership development and retention of WIE membership after graduation • How does this project help you meet your committee’s objectives? : (1) Launch an Q&A in WIE R10 website and an in IEEE Collabratec, (2)Target Pilot WIE AGs, (3) Identify the inactive AGs and their features, (4) Set the Pilot AG’s example activities to guide the formation and to learn problem of inactive WIE AGs , (5) Design WIE One-get-One (WIEOGO) Program, (6) Develop strategy for WIE membership development and retention of WIE membership • Project measureable deliverables : (1) No. of newly formed WIE AGs (focus at least 3 Section AGs) (2) No. of meetings with leading persons in sections that have no WIE AGs (3) No. of events conducted by AGs after receiving benefit of WIEOGO program (4) No. of discussions for WIE membership development (5) No. discussions for retention of WIE membership. • Budget breakdown, Expenses ($0) • Project Milestones leading to completion : By December 2018

5. Project 2: WIE Collaborate Support Fund 2018 • Project objectives : to help initiate/motivate new projects/activities jointly with YP, SBs and LMAGs in R10 by providing full/partial support fund for project implementation to the section AGs/SB AGs (etc.. mini SYWL Congress in sub-regions) • How does this project help you meet your committee’s objectives? : (1) Seed funds partially help establish/continue the implementation of full scale projects in various R10 sections WIE AGs together with YP and SBs, (2) Encourage proposal submission from Sections jointly with YP,SBs and LMAGs in R10 sub-regions . (All project submissions require endorsement from Sections) • Project measureable deliverables : (1) No. and Quality of submission, (2) Review/Evaluation Results, (3)Quality and innovativeness of the project (4) Report for the R10 newsletter • Budget breakdown – To be determined ( together with YP, SB Committees under MD activities supervised by VC) • Expenses – Maximum 5 Activities • Project Milestones leading to completion : March----June----October 2018

6. Project 3: WIE Visibility Enhancement through R10 events • Project objectives : To enhance networking and knowledge sharing of WIE in R10 and WIE flagship events such as in TENCON/TENSYMP/HTC/SYWC etc.. • How does this project help you meet your committee’s objectives? : To support/cooperate with the following flagship programs in Region 10 events or WIE new initiatives • Global WIE Summit in R10 sections • WIE track at TENCON/TENSYMP /HTC • WIE track at R10 SYWC • IEEE WIE tech Conference • Other Flagship Conference or Summit in R10 Project measureable deliverables : (1) No. of WIE new initiative Programs (2) Quality and innovativeness of regular programs (3) Inter committee contribution (4) Number of participants (5) Report for the R10 Newsletter • Budget breakdown – Total $2500 • Expenses Maximum 5 Projects ($500 for each event as the extra fund for promotion fee of WIE membership development or WIE branding) • Income : From Region 10 ($2500) • Project Milestones leading to completion : by November 30th, 2018

7. Project 4: 2018 R10 WIE Awards • Project objectives : to identify outstanding WIE AGs, SB WIE AGs and excellent WIE volunteers to receive R10 WIE award and nominate them for MGA Awards • How does this project help you meet your committee’s objectives? : to recognize the best WIE AGs and excellent volunteers to be nominate for MGA awards • Project measureable deliverables : • No. of nominations • Diversity for award recipients • No. of outstanding WIE volunteers to be nominated for consideration of MGA Awards • Budget breakdown : Expenses • Group Awards (Plaque) • Individual Awards (Certificate) • Income • Project Milestones leading to completion(Yet to confirm) : • Calls for nomination deadline – May 2018 • Award announcement – September 2018

8. Changes for R10 WIEC 2018: • Single and routine WIE event will not be supported by R10 to any WIE Affinity Group. • Mini SYW Congress will be addressed this year. SYW activities for groups of sections or councils or countries will be supervised by WIE, YP, SB committees together and the proposal budget will be considered as a whole.

9. IEEE ILS in R10 of 2018 • IEEE WIE International Leadership Summits provide regional opportunities to foster networking, mentorship, and collaboration. IEEE WIE volunteers are creative, engaged, and passionate about making a difference. • Kerala, India • Dhaka, Bangladesh • Brisbane, Australia • Tokyo, Japan Congratulations!

10. R10 WIE Membership Development Leads Global

11. Useful Resource • R10 WIE Website: • http://wie.ieeer10.org/ • WIE Website: http://wie.ieee.org/

12. Useful Resource • R10 WIE Facebook : https://www.facebook.com/IEEE.R10.WIE • R10 WIE Twitter: https://twitter.com/IEEE_R10_WIE • R10 WIE encourages every section WIE AG/SB WIE AGs to maintain own website, facebook page and other social media for ensuring greater visibility. • Free Promotional Items and Volunteer Recognize Products purchase is available to apply here: http://www.ieee.org/membership_services/membership/women/affinity_promo.html

13. Useful Resource • App Store WIE app https://itunes.apple.com/us/app/ieee-wie/id636008883?mt=8 • IEEE.tv - WIE channel https://ieeetv.ieee.org/channels/wie

14. Useful Resource • IEEE Vtools: http://sites.ieee.org/vtools/training/

15. Thanks for your attention !!!jing.dong@ieee.org