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Final Briefing and Instructions for the DepED Supervisors of Iloilo City

Final Briefing and Instructions for the DepED Supervisors of Iloilo City. 14 days before the May 13, 2013 National and Local Elections. Preparatory Stage. Checking of Election Paraphernalia with the City Treasurer’s Office: May 2, 2013 8-11 a.m. : Jaro May 4, 2013

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Final Briefing and Instructions for the DepED Supervisors of Iloilo City

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  1. Final Briefing and Instructions for the DepED Supervisors of Iloilo City

  2. 14 days before the May 13, 2013 National and Local Elections

  3. Preparatory Stage • Checking of Election Paraphernalia with the City Treasurer’s Office: May 2, 2013 8-11 a.m. : Jaro May 4, 2013 8-11 a.m. : City Proper/Arevalo May 5, 2013 8-11 a.m. : Lapuz/Lapaz 1-4 p.m. : Molo/Mandurriao

  4. Preparatory Stage Consultation with the DepEd Supervisor (Location of the classrooms to be used as precincts. Well ventilated classrooms, strong cellphone signals. DO NOT CHANGE CLASSROOMS AFTER!

  5. Example of Lay-out

  6. Preparatory Stage • Physical Preparation of Classrooms (Cleanliness, orderliness, as requested by your fellow teachers) Arrange to accommodate 20 voters. • Posting of PCVLs

  7. Final Testing and Sealing (FTS) Day May 10, 2013 : Schedule of FTS 9:00 a.m. May 9, 2013 : Delivery of PCOS and Ballot Boxes (COMELEC will inform DepEd on the time of delivery per district)

  8. PCOS PARTS – Front Side View Security Key Receptacle – the contact point for the security key. Ballot entry slot - the narrow paper tray in the front slot where ballots are inserted. LED indicator - determines the power status of the PCOS Administrator access compartment input - iswhere the Backup Memory Card is inserted. Poll Worker access compartment input - iswhere the Main Memory Card is inserted.

  9. 1. Main Memory Card Slot - Primary compartment for storage of configured files 2. Back-up Memory Card Slot - Secondary compartment for Back-up memory card

  10. PCOS PARTS – Front Side View Printer compartment - is where the built-in printer of PCOS is located. Operator LCD Screen with counter – used to interact with the application. Transmission port - a RJ45 interface on the right side of the PCOS machine. It is used for connecting the external modem/cellular device for transmission of election results. Green Cast & Red Return Buttons – special buttons used solely for FTS diagnostic procedure.

  11. PCOS PARTS – Rear Side View DC Power Restart button Ballot Exit Slot - located directly at the opposite side of the Ballot entry slot. Valid ballots are ejected from the ballot exit slot. Power ports - The PCOS machine is capable of operating with AC power or via optional external battery pack (DC). The external battery can last at least 12 hours of continuous operation. There is no power switch. It is turned on by connecting the plug to the power source.

  12. Other Components and Peripherals of PCOS IButton security key – The iButton is used to access the administrative options of the PCOS. iButton makes contact with PCOS through the security key receptacle.

  13. Compact Flash Removable Memory (Results Storage) • Main and Backup memory cards are compact flash memory cards that store configuration and results. • Main memory card is located in the Poll Worker access compartment • Back-up memory card is located in the administrator access compartment. • The Backup memory card holds a copy of the election results and audit log from the Main memory card. • The Main and Back-up memory cards are sealed for the entire election process. • The Backup memory card is used to confirm that the Main memory card has not been tampered.

  14. Thermal Paper Ballot Box This is the paper that is used for printing election results and it is located inside the PRINTER COMPARTMENT. The ballot box is constructed using a steel frame and steel side panels. It has security features to prevent unauthorized access, including physical locks on all access doors.

  15. Power Supply AC adaptor that comes with the PCOS Machine which uses 220 volts AC and an output of 20 volts AC.

  16. Power Supply The Battery Pack of the PCOS Machine uses 12 volts DC

  17. Transmission Devices Option 2: BGAN* Antenna SIM CARD Option 1: PCOS Modem MODEM (Modulator/Demodulator) BGAN (Broadband Global Area Network)

  18. Final Testing and Sealing (FTS) Day • Check contents of PCOS Box • Install PCOS (remind Back-up Battery) • Run Diagnostics • Test Voting/Mock Elections (10 voters) • NO TRANSMISSION!!! • REZERO • Insert BACK UP MEMORY CARD (Make sure PCOS has no power) • Manual Verification (Overvote/Undervote)

  19. Final Testing and Sealing (FTS) Day • Safekeeping of the PCOS (Principal’s Office, most secure place in the schools.) • Guarding of the PCOS • Report if there are discrepancies in the Manual Verification • Make sure you have the CORRECT PCOS FOR YOUR CLUSTERED PRECINCT!

  20. Election Day • Delivery of Ballots and Election Paraphernalia • Install early • PNP Security Detail (Minutes) • Support Staff • Calling of watchers to explain 20 voters (Minutes) • 7:00 a.m. start of voting • Giving of priority numbers (first come, first serve) – FOR CROWD CONTROL ONLY

  21. OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES AND OTHER GROUPS • WHO ARE ENTITLED TO TWO (2) WATCHERS IN EVERY POLLING PLACE? • 1. EACH CANDIDATE • 2. REGISTERED POLITICAL PARTY OR COALITION OF POLITICAL PARTIES DULY REGISTERED WITH THE COMMISSION AND FIELDING CANDIDATES IN THE ELECTION. • 3. DULY ACCREDITED CITIZEN’S ARM. • THE TWO WATCHERS SHALL SERVE • ALTERNATELY, IN EVERY POLLING PLACE.

  22. OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES AND OTHER GROUPS • CANDIDATES FOR SENATOR, CANDIDATES FOR MEMBER, SANGGUNIANG PANLALAWIGAN OR PANLUNGSOD OR BAYAN, or ARMM REGIONAL LEGISLATIVE ASSEMBLY BELONGING TO THE SAME PARTY OR COALITION, SHALL COLLECTIVELY BE ENTITLED TO ONE (1) WATCHER • If, BECAUSE OF LIMITED SPACE, all watchers cannot be accommodated in the polling place, preference shall be given to the watchers of: • the dominant majority party • dominant minority party • citizen’s arm.

  23. OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES AND OTHER GROUPS • Other civil, professional, business, service, youth and any other similar organizations shall be entitled to COLLECTIVELY appoint ONE WATCHER in every polling place, upon prior authority of the Commission.

  24. Election Day • Express lane for Senior Citizens, PWDs, Pregnants • PCOS Technicians TO ASSIST • Pre-signing of Ballots by the Chair • 20 minutes voting privilege (obvious election offense) • Continuous voting. No lunch breaks • 7:00 p.m. CLOSE VOTING (30 meter rule, list down)

  25. TRANSMIT! TRANSMIT! TRANSMIT!

  26. Election Day • REMOVEMAIN MEMORY CARD AND DELIVER TO CANVASSING AREA (DepEd Social Hall) to be delivered by the CHAIR • BACK UP MEMORY CARDremains inside the PCOS

  27. Election Returns Copies of ER In National Positions In Local Positions city/municipal BOC city/municipal BOC First copy COMELEC COMELEC Second copy The Citizens’ arm PPCRV PBOC Third copy Fourth copy Dominant majority party The Citizens’ arm PPCRV or Regional BOC for ARMM Fifth copy Dominant minority party Dominant majority party Sixth copy ballot box Dominant minority party Seventh copy PBOC Posted on a wall in the polling place or counting center Eight copy ballot box Posted on a wall in the polling place or counting center

  28. Election Returns Copies of ER In National Positions In Local Positions Ninth to Eighteenth copies ten (10) accredited major national parties ten (10) accredited major national parties Nineteenth and Twentieth copies two (2) accredited major local parties two (2) accredited major local parties (21st to 25th copies) Twenty-first to Twenty-fourth copies national broadcast or print media entities national broadcast or print media entities (26th and 27th copies) Twenty-fifth and Twenty-sixth copies local broadcast or print media entities local broadcast or print media entities (28th to 30th copies) Four major citizens’ arms: PPCRV, NAMFREL, ONE VOTE & C-CARE Twenty-seventh to Thirtieth copies Three major citizens’ arms

  29. Election Day • Return of Ballot Boxes to the CTO Bodega • Election Paraphernalia to Iloilo City COMELEC OFFICE • Not Transmitted CF Memory Cards should be delivered to the Canvassing Area (DepEd Social Hall) ASAP by the CHAIR for Manual Uploading • PCOS retrieval will start by 10:00 p.m.

  30. Election Day (Other Matters) • Appointment Papers (KEEP THEM) No backdoor substitution of BEIs • EDCVL only source. N and Ň confusion. • No Barangay Officials allowed inside voting center. • No using of CELL PHONES inside the precinct. • Presence of the MEDIA • SBEIs for DETAINEE VOTERS • RMAT

  31. CONTINUITY PLAN • In case of defective PCOS • Failure to transmit • Failure to print ER • Lost PCOS components • Paper jam/Rejected Ballots

  32. Salary • Landbank ATM Cash Card

  33. THANK YOU!!!

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