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Fiscal Year at a Glance

Fiscal Year at a Glance. Carey Bradley Assistant Director, SFS Team August 7, 2019. AGENDA. Introduce the Department of Public Instruction (DPI) and School Financial Services(SFS) team Provide overview (flyover) of school finance Introduce the fiscal year cycle(s ) Tools you can use.

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Fiscal Year at a Glance

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  1. Fiscal Year at a Glance Carey Bradley Assistant Director, SFS Team August 7, 2019

  2. AGENDA Introduce the Department of Public Instruction (DPI) and School Financial Services(SFS) team Provide overview (flyover) of school finance Introduce the fiscal year cycle(s) Tools you can use

  3. AGENDA Review DPI reporting requirements Review local budget requirements

  4. Department of Public Instruction and School Financial Services(SFS) team

  5. Department of Public Instruction (DPI)

  6. Department of Public Instruction (DPI)

  7. Department of Public Instruction (DPI) State Superintendent Deputy State Superintendent Academic Excellence Libraries and Technology Learning Support Student and School Success Finance and Management There are five divisions

  8. Department of Public Instruction (DPI) • Resources • Divisions and Teams • https://dpi.wi.gov/div-teams • Directory • https://apps4.dpi.wi.gov/StaffDirectory/Public/Topic/SearchTopic

  9. Department of Public Instruction (DPI) • Educator and Development Support Team (Title II) Title I and School Support Team • Special Education Team (IDEA)

  10. Department of Public Instruction (DPI) (Library)Technology Services Team (E-rate) Content and Learning Team (Bilingual Categorical Aid and EL Education Title III) • Career & Technical Education Team (Carl Perkins)

  11. Department of Public Instruction (DPI) Division for Finance and Management Three Teams you will most likely contact School Financial Services School Management Services Wisconsin Child Nutrition Programs

  12. School Financial Services Team Publish Statistical Data

  13. The SFS Team Contacts Bruce Anderson, Consultant 608-267-9707 Roselynn Bittorf, Consultant 608-267-9212 Carey Bradley, Asst. Director 608-267-9209 Dan Bush, Director 608-266-6968 Vacant 608-266-3862 Terry Casper, Accountant-Advanced 608-267-9218 Roger Kordus, Consultant 608-267-3752 Jillian Raff, Auditor 608-267-7882 Sumana Sengupta, Accountant-Senior 608-267-9205 Derek Sliter, Consultant 608-266-3464

  14. School Financial Services Team Data Collection Financial Membership Transportation Calendar Census

  15. School Financial Services Team Pay Aids Federal Reporting Publish Statistical Data

  16. School Financial Services Team Publish Statistical Data Administer Revenue Limits

  17. Cooperative Educational Service Agencies Publish Statistical Data

  18. Using District Data at DPI- Finance “Fly-over”

  19. Revenues OUTSIDE REVENUE LIMITS CONTROLLED BY REVENUE LIMITS FEES REF. DEBT GENERAL AIDS GRANTS CATEGORICAL AIDS PROPERTY TAXES

  20. Membership in the Data Cycle Resident Full Time Equivalency (FTE)

  21. Revenue Limit Membership • September Count • Summer FTE • Charter Addition by DPI • 3 Year Averages

  22. 2019-20 Revenue Limits BASE: PY $/FTE GENERAL AIDS (PY $/FTE ) * CY FTE PROPERTY TAXES

  23. Equalization Aid Membership in the Data Cycle One of the three factors used to calculate Equalization Aid

  24. Equalization Aid • Shared Cost • Membership FTE • Shared Cost per Pupil • Property Value • Membership FTE • Equalized Value per Pupil

  25. Equalization Aid

  26. Categorical Aids https://dpi.wi.gov/sfs/aid/categorical/overview

  27. Categorical Aids • Special Education Aid • Percentage reimbursement of the prior year’s allowable expenditures • Estimating 25-26% reimbursement

  28. Categorical Aids • School Age Parent Aid • Percentage reimbursement of the prior year’s allowable expenditures • Estimating 25-26% reimbursement

  29. Categorical Aids Per Pupil Aid $742 multiplied by the current three-year average membership

  30. Categorical Aids • Common School Fund (Library Aid) • Dollar amount per district resident for instructional media center materials

  31. Categorical Aids Regular Transportation Aid

  32. Categorical Aids (SFS) • AGR (Achievement Gap Reduction) Aid • Sparsity Aid • High Cost Transportation Aid • Special Education High Cost or • Supplemental Special Ed Aid (FY20 is the final year of the program) • Impact Aid (Federal) • State Tuition (PI-1524ST) https://dpi.wi.gov/sfs/aid/categorical/overview

  33. Find Your Payment Data Locate your Special Education Payment Eligibility File https://dpi.wi.gov/sfs/aid/categorical/overview Locate the date and amount of payments per the Aids Register https://dpi.wi.gov/sfs/finances/aids-register/aids-register-coding

  34. Tools to plan and manage three fiscal years

  35. 2018-2019 2019- 2020 2020-2021 Why three years? Prior Year Current Year Upcoming Year

  36. Why three years? Prior Year Completing Financial Reports: 2018-19 financial data used for 2019-20 Aid calculations - 2018-19

  37. Why three years? Prior Year Current Year Completing Financial Reports: 2018-19 financial data used for 2019-20 Aid calculations - 2019-2020 2018-19 Pupil Counts – Summer 2019, Sept 2019 , & Jan 2020. Summer & Sept 2019 membership used for 2019-20 Revenue Limit (along with prior years data used in 3 year rolling average).

  38. Why three years? Prior Year Current Year Upcoming Year Projecting/Planning for next year’s Budget. Completing Financial Reports: 2018-19 financial data used for 2019-20 Aid calculations - 2020-2021 2019-2020 2018-19 Pupil Counts – Summer 2019, Sept 2019 , & Jan 2020. Summer & Sept 2019 membership used for 2019-20 Revenue Limit (along with prior years data used in 3 year rolling average).

  39. How will I keep track of all this? • Fiscal Year at a Glance – Due dates for reports by name & purpose • Fiscal Year "Multi-tasker" Planning Calendar - what to do related to prior year, current year and next year • http://dpi.wi.gov/sfs/communications/calendars/overview

  40. Fiscal Year at a Glance AS APPLICABLE REQUIRED BY ALL

  41. Fiscal Year at a Glance

  42. MULTI-TASKER

  43. State Aid Payment Schedule

  44. Reporting to DPI (SFS TEAM) PI-1500

  45. PI-1500 Reports and SAFR Districts access reports from the DPI/SFS Team website

  46. PI-1500 Contacts Report

  47. SAFR-Reporting Portal

  48. SAFR-Reporting Portal

  49. SAFR-Reporting Portal Status & Due Dates Shows when each report is due and the submission status for your district.

  50. SAFR-Reporting Portal LINKS TO REPORTS

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