Presidents Assembly Monthly Webinar December 15, 2011

1. Presidents Assembly Monthly WebinarDecember 15, 2011

2. During the Webinar – Just Ask! Please use this question area to communicate with us throughout the webinar. Have a question…type it!!

3. Raise Your Hand There will be designated times to speak your questions. You can click on the “Raise Your Hand” button. When we are ready for your question, we will unmute you and call on you.

4. Presidents Assembly Leadership Lola Kakes Greater Tucson Chapter Chair-Elect Rachael Bender Southwest Florida Chapter Chair presidentsassembly@nawbo.org

5. 2011-2012 Presidents Assembly Steering Committee Carolynne Mather NAWBO Lakeland Metro PASC Southern Region Deb Shea NAWBO Silicon Valley PASC Western Region Sandy Spadaro NAWBO South Jersey PASC Northeast & Mid-Atlantic Region

6. Steering Committee Roles & Responsibilities • Presidents Assembly Steering Committee is responsible for: • Serving as “voice of the chapters” on the National Board and facilitating communications between National and the chapters • Facilitating chapter collaboration/information sharing via webinars • Creating a community of chapter leaders • Helping chapter leaders with strategic planning, problem resolution, etc.

7. Webinar Schedule • Mark Your Calendar NOW! • Webinars will be held on the third Thursday of every month at noon Eastern time. • Upcoming Webinars: • January– Conducting Effective Meetings • February – Attracting and Engaging Younger Members • March – Diane Tomb – Public Policy • April – Finding Corporate Partners • May – Member Retention • June – Strategic Planning • July – Building a Good Team • Suggest a webinar topic by emailing • presidentsassembly@nawbo.org

8. PA Facebook Page Use to share news and information; exchange best practices; ask for help; etc. All chapter leaders are welcome to join. Please do not use to market your business.

9. News from National Rachael Bender PASC Chair

10. CHAPTER RESOURCE CENTER: Best Practice LibraryNEW! Chapter Documents • Sample chapter documents from a variety of chapters to help you better manage your chapter. • A few documents you will find: • Policies & Procedure Manuals • Chapter Business Plan • Chapter Membership Survey • Strategic Alliance MOU • Nominating Committee Board Questionnaire • Submit your chapter’s documents to presidentsassembly@nawbo.org

11. 10,000 Small Businesses Program Program provides free educational programs at local colleges as well as access to capital for small business owners. NAWBO is looking to partner with Goldman Sachs. • Eligible businesses include: • annual revenues between $150,000 and $4 million • in operation for at least two years • at least 4 full-time employees • operations in economically disadvantaged areas • Looking to expand to new cities. Currently in Chicago, Houston, Long Beach, Los Angeles, New Orleans and New York. • Contact Jen Earle at jearle@nawbo.org if your chapter has a good number of eligible members who would be interested in participating.

12. Membership Applications • Please send in your applications in a timely fashion. • If you delay sending in applications renewal dates are when the national office receives the application not when you receive the application. This could mean you receive renewal income later! • Improve cash flow by sending applications quickly!!

13. Spring Membership Drive • Annual membership drive runs March 1 – April 31 • Membership packets will be mailed to chapters at the beginning of January • If you are planning on having a local discount on new member dues contact memberservices@nawbo.org by Feb. 15 • If there is any support material you need for your membership drive, please contact chapterservices@nawbo.org

14. Leadership Summit in Atlanta GOALS • To help build stronger chapters through leadership training • To share best practices amongst peers to support each other’s growth and success FORMAT • One full day of group training, breakout sessions & best practice roundtables • Networking & social dinner evening before COSTS • Summit Registration: $50 (estimate) • Hotel: $100/night • Transportation from Airport: $5 on MARTA • Airfare: $100-300 on Delta or Southwest • Estimates on costs • Airfare - $60-$300 (depending on starting location) Southwest deals due to expansion & Delta is major Hub • $99 for Hotel • $5 MARTA transportation from Airport • $50 Registration (estimate)

15. How many people would your Chapter likely afford to send for this event? • ___  None • ___  One (e.g., Incoming President) •   ___  Two - Three (e.g., Executive Committee Members) • ___  Four or More (e.g., newly nominated Board, old and new)

16. What workshop topics would YOU have found most beneficial when YOUR term began? Please choose your TOP TWO. • Strategic Planning • Bylaws • Board Structure • Policies & Procedures • Commitment SECOND POLL • Board Communication • Fiduciary Responsibilities of Board Members • Interacting with National NAWBO • Chapter Best Practices Roundtables • Succession Planning – Identifying Future Leaders

17. Outside-the-Box Revenue Generating Ideas for Your Chapter

18. Poll Question • Does your chapter have a designated committee or task force responsible for fundraising?

19. Different Ideas for Fund Raising • Awards Events • Special Mixers • Progressive Dinners • Auctions – Live & Silent • Website Advertising • Newsletter Advertising • Affinity Programs or Affiliate Programs • Product Sales

20. Holiday Auction – Winter Wonderland Rosemary BeckTimeTrac Systems of AZ Greater Tucson Chapter – Secretary rbeck@timetrakaz.com • Largest fundraiser for the chapter – generates about $10,000 - $20,000 each year. • Start planning early in the year – just ended this Tuesday! • Online Pre-registration: Members $35, Non-Members $35 • Pay-at-Door prices: Members & Non-members $50 (Space available only) • Everything possible done on-line • Holiday Auction Donation Opportunities  • Holiday Auction Sponsor • Raffle, Silent and Live Auction items available • Raffle tickets are $5 each or five for $20

21. Winter Wonderland Materials • Job Descriptions • Time Lines • Budgets • Silent Auction Donation Forms • Sponsorship Forms • Software used is AuctionMaestro Pro by MaestroSoft. • Their website is http://www.maestrosoft.com/

22. Software • AuctionMaestro Pro - This is the software we use to manage many components of the auction process. Some things that are handled by the software: • list of people/companies that attend, sponsor and/or donate to the auction • inventory (donated items) tracking • forms (letters, certificates, bid sheets, receipts, program booklet) • financial tracking and reporting

23. Tucson Silent Auction Job Description Sample • Wanted: 2-3 tech comfortable people to learn the software and use the software to create/track/manage various types of information. • Sponsorships - work with to secure sponsors for this event. • Acquisitions/Procurement - Collect cool stuff!! Manage the solicitation and collection of auction items; communicate with potential and actual donors (letters and thank yous) • Inventory/Storage - Keep track of the cool stuff!! Manage auction items as they arrive; work with software team to track donations; help move items to storage area (if available); prepare items for silent auction team to display • Audience Development - Recruit those bidders!! Work with the Marketing Activity Group to prepare materials and communications about the event at NAWBO functions: mixers, breakfasts, luncheons, etc. Prepare and manage eblasts, Vista articles, etc. announcing the Holiday Auction details.

24. Silent Auction - Facilitate organization of donations into specific auctions; organize set up crew and manage display of items; prepare item identifiers for auction day • Live Auction - Assist in determining items for live auction; secure auctioneer; write script for auctioneer; facilitate actual live auction • Budget and Accounting - Keep track of the money!! • Decorations/Center Pieces - Be creative!! Help augment the holiday decorations at our venue to make the setting special. • Facilities/Food/Bar - Work with our chosen venue to develop a menu, set up the bar, determine other items as needed (table cloth/napkin colors, available set up times, etc.) • Registration/Check Out - Plan and organize the registration and check out processes and manage them the day of the event.

25. Each One Reach One MegaMixer - Buffalo Niagra • During the “progressive” dinner, attendees change tables after each of three courses, networking with a new group of women each time. • Introductions & questions allow you to speak with 8 women at each table • Targeted all professional women, not just NAWBO • One $1000 event sponsor • 162 people attended (anticipate double next year) • Had a speaker, but will not have one in 2012 • Resulted in membership interest, the ability to explain what NAWBO is and event dollars Dottie AustinCareer Partners International Buffalo Niagra Chapter President daustin@cpibn.com

26. Poll Question • Do you use any of the following as fundraisers? Choose ALL that Apply • Annual awards events • Mixers, wine tastings or other special events • Silent or live auctions • Product sales or affinity programs • Website or newsletter advertising

27. Indianapolis Celebrating Women Annual Awards Luncheon • Started in 2004 has grown from 300 attendees to over 1,000 • Four revenue streams: • Exhibit Hall Tables • 50 tables sold @ $300-400 • Event sponsors – Over $30k in 2011 • Program Ads • Table & individual seat sales • 2011 Speaker Jackie Joyner-Kersee • Receives good media coverage from event • Local and state politicians attend 

28. Suit yourself/Success Strategies for Business & Professional Women • Awards dinner program with a twist • Author, Debra Snyder “A Murder of Equals” attended with no speaker fee with the arrangement that she could sell her books • Tickets included dinner, program & signed book $35 member/$45 non-member • Additional Revenue Streams: • VIP Reception • Included dinner with author & NAWBO meeting for $89 • SlideshowSlide of yourself, company logo and tagline for $29. 20+ sales • Event sponsorship of $950 (Citibank) • $4500 in revenue and banked $2700 profit Karen HigginsA & E Communications Philadelphia Chapter President khiggins@aandecomm.com

29. Other Event Fundraisers • Uncorked Wine Event • Wine tasting & networking event -- NAWBO Inland Northwest • Fashion, Stars & Cars • Fashion show, film industry & car show event -- NAWBO Greater Detroit • Fashionista • Fashion show event that can be held in conjunction with upscale department stores • Girl’s Night Out Shopping! • Shopping event at upscale store where a percentage of sales goes to NAWBO

30. Recognition Events • Woman Business Owner of the Year • Member of the Year • Corporate Women of Achievement • New Venture Award • Diversity Supplier of the Year • Team up with other groups or charities like the local division for Girls Going Places

31. Website & Email Opportunities • Banner advertising priced according to location not by impression or click-through on homepage, events page, member directory, etc. • In order to use this method you should be tracking your traffic with Google Analytics or a similar program. • Chapters who currently accept stand-alone advertising: Chicago, Indianapolis, Orange County

32. Calendar of Events • Cannot conflict with NAWBO Chapter event • Members Only NAWBO Members Only: Add an event on the calendar that you would like NAWBO members to know about. Must not conflict with an existing NAWBO event. Event can link to another website. Maximum of 30 words.Rate (per event) $100 (Chicago Chapter Pricing)

33. Corporate Spotlight Member Partner Spotlight • NAWBO members only • Maximum of 125 words • Must include picture • Spotlight is up for 1 month • NAWBO Corporate Partner members only • Maximum 125 words • Includes Link • Picture or logo

34. Other Website Opportunities • Infomercial Video up for 1 year - $350.00 • Podcast Library - $250.00 • Newsletter Sponsorship - $300.00

35. CEO Roundtables • Small groups (8-12 members) facilitated by professional • Monthly meetings • Annual fee charged to participants to cover cost of facilitator and also allows for chapter profit

36. Turn-Key Fund Raisers • “Girls Just want to have Fun(D)S” • Buy out the house at local community theater and sell the tickets at $10-$15 more than regular, • Sponsor a family bowling Saturday – negotiate with bowling alley and sell tickets • Golf Tourney with a twist- make it a miniature golf tourney

37. Questions?

38. Thank you for participating in • NAWBO Presidents Assembly Webinar! • We look forward to talking to you next month. The webinar will be on January 19th at noon Eastern. • To share this information with your chapter’s leadership, visit Chapter Resource Center on the National Website for the Powerpoint slides • To Watch the entire Webinar visit our Facebook Fanpage

39. CONTACT NAWBO Member Services:  memberservices@nawbo.org Chapter Services:  chapterservices@nawbo.org Presidents Assembly:  presidentsassembly@nawbo.orgNews/Article Submissions: publications@nawbo.org Website/Technical Support:  techsupport@nawbo.org

40. Your Feedback is Welcome! Please send feedback to presidentsassembly@nawbo.org