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PERIODICITY OF REVIEW

PERIODICITY OF REVIEW. ESTABLISHMENT REVIEW IN R.M.S. S.R.O. (PUNJAB FORMULA). TMO/SECTION (MOLINDER SINGH FORMULA). TRANSIT SECTION /TRANSIT MAIL OFFICE/MAIL AGENCY BRANCH OF THE MAIL OFFICE Mail Guard : 101 to 1,250 points Head Mail Guard: 1,251 points and onwards Note:

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PERIODICITY OF REVIEW

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  1. PERIODICITY OF REVIEW

  2. ESTABLISHMENT REVIEW IN R.M.S.

  3. S.R.O. (PUNJAB FORMULA)

  4. TMO/SECTION(MOLINDER SINGH FORMULA)

  5. TRANSIT SECTION /TRANSIT MAIL OFFICE/MAIL AGENCY BRANCH OF THE MAIL OFFICE Mail Guard : 101 to 1,250 points Head Mail Guard: 1,251 points and onwards • Note: 1. No Transit section should be opened where the work does not exceed 100 points. 2. When the work of mail exchange reaches 101 points at a station and where there is no sorting mail office, a transit mail office can be opened. ( No. 6-93/71-PE-II dated 26.3.1977)

  6. The following considerations should also be kept in view while opening a transit mail office: • - No of bags exchanged. • - The Timings of receipt of mails. • - Total spell of time • - No. of exchanges. • In case of important exchange of mails in large mail offices/TMOs, the Heads of Circles will identify such exchanges and the same should be done by sorting assistants. In case of other less important exchanges, Mail Guard/ Head Mail Guard will be employed. (No. -93/71-PE-II dated 26.3.1977)

  7. ESTABLISHMENT OF MAIL OFFICES(MARATHE TIME TEST) SORTING ASSISSTANTS • Work hours of Sorting Assistants in RMS offices should be calculated as per the standards laid down in Marathe Time Test. The standards are given in the coming slides.

  8. SI. No. Description of operations Time factor in mins 1 Bags Received 0.25 2 Bags Despatched 0.25 3 Parcels received outside 0.20 4 Parcels despatched outside 0.20 5 Blank Parcel lists received 0.25 6 Blank parcels lists despatched 0.20 7 Transit bag opened including well or cage TB 0.20 8 Transit bag closed including well or cage TB 0.75 9 Mail bags opened 1.50 10 Mail bags closed 2.50

  9. 11 L bags opened 1.00 12 L bags closed 1.50 13 Account bags sent outside 0.25 14 Account bag received outside 0.25 15 Packet bags closed 1.00 16 Bags despatched with way bills 0.75

  10. REGISTRATION DEPPARTMENT 1 Bags received 0.16 2 Bags despatched 0.16 3 Bags opened 0.45 4 Bags Closed 1.25 5 Articles received 0.20 6 Articles despatched 0.40 7 RBs opened 0.15 8 RBs made up 1.50 9 Insured articles received 0.80 10 Insured articles despatched 0.50

  11. Money orders received in sorting 1 MO received in sorting 0.13 2 HVMO received in sorting 0.73

  12. Parcel Department 1 Bags received 0.20 2 Bags despatched 0.20 3 Bags opened 2.00 4 Bags Closed 1.00 5 Parcels received outside 0.10 6 Parcels despatched outside 0.10 7 BPLs Received 0.20 8 BPLs Despatched 0.20

  13. Registered Parcel 1 Parcels received 0.35 2 Parcels despatched 0.75 Insured Parcel 1 Insured Bags opened 2.00 2 Insured Bags Closed 3.00 3 Insured Parcels received 1.40 4 Insured Parcels despatched 0.80

  14. Sorting Department 1 Unregd. articles received in sorting office 0.10 2 Labelled bundles preparation 0.50 3 Unregd. articles posted for dispatch 0.12 4 Unregd. articles posted requiring transcription: a. Office of destination 0.18 b. Full address 0.60 5 Articles posted with certificate of posting 0.20 6 Regd. articles posted for dispatch 2.00 7 Stamp sale 18 seconds ` per rupee.(when the sale is less than RS 10 per each transaction) 8 Public Call Office (Local and Trunk 5.00 per call Call booked)

  15. SUPERVISORY POST IN MAIL OFFICES LOWER SELECTION GRADE • When there are six Sorting Assistants , the sixth post is to be upgraded to LSG within the time test. • When one more post is to be justified due to increase in work load in addition to the available strength of 6 Sorting Asssistants, 2 posts of T/S Sorting Assistants to be sanctioned instead of one post of sorting assistant justified on the basis of time factor prescribed in MMT. This would relieve the LSG HSA of operative duties. An LSG HSA will be provided purely for supervisory work outside the time test. • (No. 6-2/72-PE.II dated 13.3.1974)

  16. If the total no. of sorting assistants is 9 or above, the supervisory work hours are to be calculated as under: • The operative work hours (in minutes) of the following departments will have to be calculated and the same will be multiplied by the ratio of supervisory work hours as shown against each: The total of the product of multiplication (operative work hours x ratio of supervisory work) will indicate the total supervisory work hours for the office.

  17. HIGHER SELECTION GRADE II • The post of Head Sorting Assisstant of a mail office will be upgraded to that of a HSG II, if the supervises 2 to 5 LSG Supervisors in his own set. • (No.6-19/74-PE.II dated 24.4.1975)

  18. ESTABLISHMENT OF SUB RECORD OFFICE (PUNJAB FORMULA) • Record/ Sub record Office • The Punjab formula circulated in directorate letter no 6/49/58-PE. Dt 24.11.1958 also known as Unit Formula was modified by the Directorate ( now expressed in terms of minutes and seconds instead of units)

  19. Item of work Time factor Mins. Secs. 1. Opening of dak etc. (Ordinary) 2 30 2. Communication to sets of orders, MSOs, Sorting Memos, tour orders, DGs circulars, etc (per order) 10 - 3. Making correction in sorting list selections and 5 - Offices attached (per correction) 4. Maintaining explaination of SA’s (per case) 5 - 5. Disposal of daily reports (per DR) 5 - 6. To maintain stock, stationary, register, forms, etc 7 30 7. Examination of attendance register and book of 2 30 postmarks (per set) 8. To prepare statements: OTA, OSA , EDA , etc. 1 - ( 10 entries to make one unit)

  20. 9. Disbursement of pay and allowances (each official) 5 - 10. Maintenance of cash abstract 10 - 11. Making arrangement in place of SAs of sections and Offices (per 25 officials attached to the office) 1 - 12. Sale of stamps – Average daily sale excluding All sales of Rs. 5 or more at a time per purchase 2 min per rupee 13. Miscellaneous other duties per set 15 - 14. Examination of work papers prepared per set 5 - 15. Check of registered abstract 2 30

  21. 16. Check of parcel abstract 2 30 17. Taking over of empty bags brought in sacks and Issuing bags for next trip on an average of 25 bags 6 - 18. Search Bills and similar correspondence 10 min per search bill/letter 19. Issue of advance work papers to sets 2 min. per set 20. Taking over work papers from sets 2 min. per bundle of work papers taken over

  22. * This has since been entrusted to Sctions

  23. THANK YOU

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