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2003 AABPA Spring Symposium

2003 AABPA Spring Symposium. May 2 , 2003 Capital Hilton Hotel Washington, DC. Don McCrory, DCFO, NSF. A word about NSF…. Independent Agency Supports basic research and education ($4.5 billion) Uses electronic grants mechanisms Technology focused

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2003 AABPA Spring Symposium

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  1. 2003 AABPA Spring Symposium May 2 , 2003 Capital Hilton Hotel Washington, DC Don McCrory, DCFO, NSF

  2. A word about NSF… • Independent Agency • Supports basic research and education ($4.5 billion) • Uses electronic grants mechanisms • Technology focused • National Science Board (audit committee)

  3. Financial Management Tools for“Getting to Green”

  4. Secrets of Success for Financial Management • Have a core financial operating strategy • It’s a “commitment” not a process. • Embrace E-Government. You can’t do it without systems. Period. • Hire good people with creative thoughts. • Accept risk and return. • Set a schedule to “fix” audit findings

  5. NSF Financial System: Automated, integrated, and timely centralized reporting - 1975: NSF’s first automated finance system (Honeywell) (FAS) • 1983: moved FAS to HP • 1985 – 1990 : PC on every desk, local area networks, email, internet access • 1993: updated FAS to IBM Mainframe • 1998: Implement Enterprise Information System • 2001: Updated FAS to Client Server (18 months and on-budget)

  6. Planning: Coordinate a comprehensive audit plan with management, the inspector general, and the independent public accountant • Effective Planning Requires: • Consultation with OIG • Agreement with OIG on Timeline Deliverables • Agreement with OMB (RMO and OFFM) on Timeline and Deliverables • Monthly Discussion of Timetables at ACC Meeting • Submission to OMB of Performance and Accountability Report (End Product)

  7. Communicating: CFO/IG direct involvement to keep the process moving • Three Part Working Group Meetings to Handle Detail Issues (OIG, KPMG, and MGMT) • OIG Submits Audit Findings as Early as Possible, Even for the Current Fiscal Year, to Provide Management Time to Address /Rectify Issues, where Appropriate • Joint Oversight Visits to Grantees

  8. Inform the decision-makers • EIS Integrated Budget and Performance Reporting • Ongoing • Revisions • Model for Integrating Budget and Performance (examples) • Dwell Time • Award and Size/Duration

  9. Audit Committees: NSF has one, and its role is significant. • Established in Late 1997, Revised in 2000 • Monthly Meetings Throughout the Year Involving All Stakeholders • Incorporates All Effected Parties, i.e. CFO, CIO, IG, Auditors, General Counsel and etc.

  10. NSF Audit process (Timely) • FY 2003 Accelerated Plans— • NSF/OIG Joint Memo to OMB Dated April 24, 2003 Covered: • Preliminary Performance and Accountability Report to KPMG—August 25, 2003 (3rd qtr results) • Close NSF’s Books — October 17, 2003 • Final Performance Measures in MD&A to KPMG – October 27, 2003 • Final Audit Report issued by KPMG - November 14, 2003 • Final GPRA Performance and Accountability Report—sent to OMB -November 17, 2003 (47 days after FY end)

  11. Meeting the Challenges of Accelerated Reporting • Ending General Ledger Balances warehoused into an Access database outside of our main financial system. • Accrual / Adjusting entries posted in this Access database to generate Adjusted Ending Balances. • Adjusted Ending Balances closed utilizing an automated closing process (i.e., soft-close). • Financial Statements automatically generated utilizing crosswalk specifications. This process enables NSF to create interim financial statements efficiently without interfering with normal operations.

  12. National Science Foundation“WHERE DISCOVERIES BEGIN” DMcCrory@nsf.gov (703) 292 - 8280 FY 2002 Performance Highlights http://www.nsf.gov/od/gpra/start.htm

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