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A Bridge Over Troubled Water

A Bridge Over Troubled Water. Kevin Burke ASA Brenda Grady USA Group. Agenda. Introductions Part 1: Reauthorization---What the CM Does Before Managing the Policy Updates Part 2: Common Manual Facts e-Collection Overview ? ICM Tips and Tricks Finding the Answers.

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A Bridge Over Troubled Water

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  1. A Bridge Over Troubled Water Kevin Burke ASA Brenda Grady USA Group

  2. Agenda Introductions Part 1: • Reauthorization---What the CM Does Before • Managing the Policy Updates Part 2: • Common Manual Facts • e-Collection Overview ? • ICM • Tips and Tricks • Finding the Answers

  3. CM and Reauthorization • The Policy Committee is apolitical • Does not participate in “Negotiated Rulemaking (Neg Reg)”

  4. CM and Reauthorization • How the Policy Committee develop policies from new statute: • “Self-implementing” provisions • Negotiated Rulemaking and new regs

  5. CM and Reauthorization • Workgroup approach • Lengthy or complex issues- subject divisions • Community workgroups

  6. CM and Reauthorization • Community Participation • All policies are circulated for community input • If new regs are lengthy, timelines may be compressed • Advanced notice of timeline compressions

  7. CM and Reauthorization • Why the big ‘PUSH’ to publish • July publication goal = July effective dates • April Governing Board approval

  8. CM and Reauthorization Questions on Reauth and the Common Manual process?

  9. Collaborative effort of every FFELP guarantor Policies come from federal rules or may be designed to protect the federal fiscal interest Policies developed with community participation The Common Manual

  10. Common Manual“Versions” • Paper • Electronic Common Manual (ECM) CD ROM • Integrated Common Manual (ICM) Download Monthly

  11. e-Collection in Brief • Produced/Distributed by FFELP Guarantors • CD Format • Read-only • Searchable

  12. e-CollectionSystem Requirements • Can be installed or used right from CD • Windows 95, 98, ME, NT 4.0, 2000 or XP • Adobe Acrobat or Acrobat Reader (version 4.0 or higher) • 32 megabytes RAM • 172 MB of available hard-disk space • CD-ROM drive

  13. e-Collection - Contents • The Electronic Common Manual (ECM) • Higher Education Act • Regulations • Dear Colleague Letters

  14. ECM • Housed & Distributed on CM e-Collection • Static • Intrinsic “Magic” • Hyperlinks • Search capability

  15. Quick ECM Access • Click on + to expand menu items • Click on - to compress menu items

  16. e-Collection – Magic • Brings you to related text instantly • Find: • Chapter titles (A) • Index (B) • Any green text (C) • Blue text will take you to glossary definitions (D)

  17. A D C B

  18. e-Collection – Icons(Adobe 4.0 & 5.0) • Goes to the next or previous page • Adjusts your view of the current page

  19. e-Collection – Icons(Adobe 4.0 & 5.0) Use to find a specific term • Click on icon • Type word • Click search • Search will begin on page you are viewing in document

  20. e-Collection – Icons(Adobe 6.0) • Goes to the next or previous page • Adjusts your view of the current page

  21. e-Collection – Icons(Adobe 6.0) Use to find a specific term • Click on icon • Type word • Click search • Search will begin on page you are viewing in document

  22. Reference Links • CM References Linked to Source Documents on the Web • NOT linked within the CD to documents on CD

  23. Reference Links Cursor over citation indicates hyperlink. Click to activate

  24. “Integrated” Resources • “Integrated” Regulations • “Integrated” HEA • Shows amendments to text in underline/strike-out format

  25. ICM • Housed on Guarantor websites • Also on NCHELP website in their “e-Library” • Updated monthly with policy change and text enhancements • Same Intrinsic “Magic” as the ECM • Hyperlinks within text and to source documents • Search capability

  26. ICM Download • Access/Use Directly from Web • Large file • Searches are very slow • More Efficient to Download Monthly • Speeds access • Move “old” file to recycle bin

  27. ICM Download-PC Users • Right click on the “Integrated Common Manual” or “PDF” • Choose "Save Target As • Choose “Desktop” and click on “Save” • Complete when the message “Download Complete” appears

  28. ICM Download-Mac Users • Simultaneously hold the Control key and click on the "Integrated Common Manual" PDF • Click on “Download to Disk” • Save the document to your desktop

  29. Click to link to revised text.

  30. Changes indicated by underline and strikeout.

  31. Tips and Tricks • CM organized in “Life of the Loan” chronology

  32. Tips and Tricks • Highlighted terms link to Glossary definitions To Get This Click This

  33. Tips and Tricks • Contents of Appendix H • Documents the history of FFELP in date order • Details substantive changes in policy • Notes publication of statutes, regulations and letters

  34. Tips and Tricks:Using the History • Topical Index Leads to General Topics • Program Changes Sorted 1st by Year • Topics in Each Year Sorted Alphabetically

  35. Tips and Tricks:History Example • Question: When were the “delayed delivery” rules first implemented? • First, what “topic?”

  36. Tips and Tricks:History Example • Search either e-version for “delivering loan funds” (start at the beginning of appendix H!): • First “hit” for delayed delivery---12-19-89 delaying delivery of SLS loans • Second---1-1-91 delaying delivery of Stafford loan funds • NEXT---10-1-98, exemptions for low-default schools

  37. Exercising our New Skills

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