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Experience eBuy : Version 8

Experience eBuy : Version 8. 8. 8. Experience eBuy: Version. Peter A. Bastone Office of Acquisition Management (QVOD) May 15 th - 17 th 2012 . My Background. FAS CIO Experience Advantage/e-Buy Development/Requirements Categorization and Product Data Business stats and reporting

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Experience eBuy : Version 8

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  1. Experience eBuy: Version 8 8 8 Experience eBuy: Version Peter A. BastoneOffice of Acquisition Management (QVOD) May 15th - 17th 2012

  2. My Background • FAS CIO Experience • Advantage/e-Buy Development/Requirements • Categorization and Product Data • Business stats and reporting • Acquisition Management Experience: • Internal systems requirements (eOffer, Tracker) • Systems and policy • Reporting and performance measures

  3. Today’s Objectives • What is e-Buy and when should it be used? • What benefits and value does the customer get? • Who is using eBuy?. • Terms and Abbreviations used in this presentation. • Create an RFQ (as a buyer) • Award the RFQ • Questions and wrap up.

  4. What is eBuy? eBuy is an online Request for Quotes (RFQ) tool that allows Federal buyers to obtain quotes and issue orders for products and services offered by sellers on the GSA/VA Multiple Award Schedules (MAS) programs, Government wide Acquisition Contracts (GWACs), and Multi Agency Contracts (MACs).

  5. What is eBuy used for? • Services (highly customizable, attach requirements) • Obtaining volume discounts beyond contract pricing for high quantity or high dollar purchases • Purchases with complex requirements or combination product/service • Determining sources of supply (Request For Information) • Place RFQs directly against Blanket Purchase Agreements (BPAs) • Making ARRA Purchases NEW! NEW!

  6. What are the benefits? • Paperless environment (green) • Streamlined Acquisition Process • Easy way to procure services. • Ensures competition.

  7. Section 8632009 Duncan Hunter National Defense Authorization Act Pertains to all buyers for both product and service orders for MAS exceeding the Simplified Acquisition Threshold (SAT) ($150,000) • Perform market research and send a RFQ to as many Schedule contractors as practicable, and obtain at least three quotes. If three quotes are not obtained you must provide a written determination explaining that no additional contractors could be identified despite reasonable efforts. - or- • Contact all schedule holders that offer the required work by informing them of the opportunity for award(Use of e-Buy meets this requirement)

  8. Statistic

  9. Agency

  10. www.ebuy.gsa.gov !

  11. Member Registration

  12. GSA eBuy

  13. Overview of Process • Find Sources • Search or Browse Schedules/SINs • Locate specific Contractors • Enter Requirements and Documentation • RFQ title and details. • Line Items and attachments. • Receive and Evaluate Quotes • Make Award Notification

  14. Assign Category & Select Vendors

  15. GWAC List MAS List GWAC List / MAS List

  16. Assign Category & Select Vendors

  17. IT Solutions and Electronics

  18. conference furniture

  19. Conference Furniture

  20. Conference Furniture

  21. Assign Category and Select Vendors

  22. Assign Category & Select Vendors

  23. RFQ Information

  24. AV Equipment

  25. RFQ Information

  26. RFQ Information

  27. RFQ Information

  28. RFQ Information

  29. RFQ Information

  30. RFQ Information

  31. Delivery

  32. Attach Documents

  33. Add Attachments to RFQ

  34. Add Attachments to RFQ

  35. Add Attachments to RFQ

  36. Add Attachments to RFQ • Each attachment <5MB • No: !@#$%^&*() _ _ or “”. • Use common file extensions, or note special requirements.

  37. Attach Documents & Shipping Address Verification

  38. RFQ Information

  39. American Recovery and Reinvestment Act of 2009

  40. Prepare RFQ – Review

  41. RFQ Summary

  42. Send Q&As to Vendors

  43. RFQ Summary

  44. RFQ Summary

  45. Modify RFQ

  46. Prepare RFQ - Review

  47. RFQ Summary

  48. RFQ Summary

  49. Forward RFQ

  50. September 20

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